About the job

Job summary

UK Space Command is looking for a motivated and passionate individual to join our business support function providing comprehensive and proactive support to our senior leadership team and wider support to our headquarters.

Our mission is to protect and defend the UK and allies’ interests in, from and to space, delivering decisive space power, enabling freedom of action, and contributing to global security. As a joint organisation, we appreciate the diverse knowledge our personnel from the Royal Navy, British Army, Royal Air Force, Civil Service and key members from the commercial sector bring to deliver: space operations; space workforce training and growth; and space capability (developing and delivering space equipment programmes).

You can find out more on what we do at UK Space Command - What we do.

This position is advertised at 37 hours per week.

Job description

The main purpose of your role is to support the military senior leadership team with administrative support, coordination and preparation for relevant key meetings and events, and diary management. The successful candidate will have excellent communication skills both written and verbal, and can remain calm under pressure with a flexible approach to suit business needs. You will need to have the ability to use a degree of initiative, and the ability to retain information to prioritise daily duties, whilst maintaining a professional and confidential approach at all times.

What will you be doing?

• Working with the Military Assistants to ensure the smooth running of the outer offices.
• Making UK and international travel arrangements including booking flights and hotels
• Preparing visit packs and itineraries to include all relevant information required.
• Maintaining an electronic diary with all the relevant information included and ensuring awareness of forthcoming diary events.
• Coordinating attendance of meetings, booking in relevant visitors and meeting rooms, and ensure that all relevant meeting information is distributed to all attendees.
• General Office duties including filing, processing incoming & outgoing correspondence, dealing with enquiries and ensuring messages are passed on in a timely manner

We are committed to developing our team and managing our talent so you will be able to progress your own training and development. 

Person specification

We are look for the following skills and experience:

• Able to build strong, positive and constructive relationships and work collaboratively.
• Resilient, positive, numerate and detail oriented
• Good organisational skills and can manage/ prioritise own workload to ensure effective delivery.
• Excellent communication skills both written and verbal
• IT literate (MS Office, internet, email systems) 

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. 
Candidates will be required to complete a Statement of Suitability of no more than 1000 words.

Please ensure it aligns to the skills and experience relevant to the role as outlined below:

• Able to build strong, positive and constructive relationships and work collaboratively.
• Resilient, positive, numerate and detail oriented
• Good organisational skills and can manage/ prioritise own workload to ensure effective delivery.
• Excellent communication skills both written and verbal
• IT literate (MS Office, internet, email systems)

The sift will be based on your CV and Personal Statement no more than 1000 words.

The interviews will be based on Civil Service Behaviours and Experience. Candidates who are selected for interview will be required to provide a short presentation. The details and topic will be confirmed in the the interview details.

At interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills: 

• Managing A Quality Service 
• Communicating And Influencing

Advice and guidance on how to prepare your CV, Personal Statement and for an interview can be found at About the application process , Civil Service Careers (civil-service-careers.gov.uk)

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.