About the job

Job summary

This position is based Nationally

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

This role is fixed term for 18 months.

Job Title/ Position  Treasury Management Officer

Grade HEO

Number of Vacancies 1

Business Group Management Accounting and Future Finance Programme

Directorate Financial Management and Control

Location National (please note that occasional travel to London or Beverley will likely be required)

Hours 37

Post Type Fixed Term Appointment for 18 months

Role Type/ Team Finance

Ministry of Justice an Inclusive Employer

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer of choice and ensuring equity of opportunity for all. We welcome the unique contribution diverse applicants bring in terms of their culture, ethnicity, race, nationality or national origin, age, sex, gender identity or expression, religion or belief, disability status, sexual orientation, educational or social background or any other factor. To find out more about how we champion diversity and inclusion in the workplace please visit https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

Overview

The Ministry of Justice is a major government department, at the heart of the justice system. Responsible for courts, prisons and probation services, we work to ensure sentences are served and offenders are given rehabilitation opportunities to become law-abiding citizens.

The Treasury Management Team provides a centralised, professional service that delivers value benefiting a range of stakeholders including MoJ’s central finance function, organisations sponsored by the Ministry of Justice, the HM Treasury (HMT) Exchequer Funds and Accounts Team and, Government Banking Service.

Role Summary

The Ministry of Justice spends over £14bn of public money every year, as well as collecting over £1.5bn of income.  This role is based in the Treasury Management Team which sits within the MoJ’s Management Accounting function.

The Treasury Management team plays a key role in ensuring effective control over these cashflows, so that we have enough cash to pay our staff and suppliers, while managing within the limits delegated to us by Parliament.

Reporting to the Deputy Treasury Management Lead, the postholder will work in a small geographically dispersed team.  The two Treasury Management Officers in the team are responsible for key daily and monthly activities, ensuring accuracy and providing insight, which supports the team to make high quality, timely decisions on the use of cash.

The postholder will be responsible for monitoring and managing the department’s cashflow in a manner which complies with the HMT Cashflow Management Scheme (CMS) and, providing insight to facilitate the production of the consolidated management accounts reporting for the Net Cash Requirement (NCR).  The post holder will also provide support in respect of MoJ’s banking arrangements.

Typical Role Responsibilities

Key responsibilities of this role are:

• Day to day management and reporting of cash utilisation across the MoJ including the review of daily payment runs and decisions on payments to be released (typically £35m of supplier payments per day).
• Maintenance of cash data across multiple systems (including HMT) and ensuring the integrity and accuracy of the data.
• Undertake critical analysis, investigate, and challenge significant variances, movements, and patterns in financial data to inform cash forecasting and decision making in respect of daily, monthly and, annual use of cash by MoJ.
• Assist in the production of monthly management information reporting.
• Monitoring and maintenance of bank account balances including monthly funding of MoJ Executive Agencies c£700m per month
• Maintain controls for bank systems and processes e.g. Electronic Banking System user maintenance and approvers for funding transfers and sweeps.
• To provide support and information to MoJ Finance colleagues and the National Audit Office in respect of cash management and banking processes.
• Support managers and the wider team in implementation of improved, new ways of working, sharing of best practice, adopting smarter processes building on a consistent approach and service delivery.

Entry Routes

Within Finance

This role may be suitable for:

• Financial Operations EOs
• Finance EOs/HEOs with the required numeracy and data analysis skills
• Finance EOs/HEOs with experience of cash management or banking

This role may be suitable for EOs on promotion and HEOs with the required numeracy and data analysis skills, an interest in financial operations and who are considering joining the Finance Function from outside Finance.

May be suitable for staff with the required skills and/or experience from within or outside Finance.

Progression Routes

Staff in this role typically move into Finance Operations HEO roles or other areas of finance as an HEO, or on promotion to a SEO role.

At this level the experience gained can support effective progression in any finance discipline.

Behaviours Required

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours, and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

• Delivering at Pace
• Communicating and Influencing
• Working Together
• Managing a Quality Service (lead behaviour)

Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

If we receive a large volume of applications, we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Managing a Quality Service.

• A Statement of Suitability is required consisting of a maximum of 250 words.
• A CV is to be provided to support testing of experience.

Interpersonal Skills

• Ability to communicate effectively (written and verbally) with staff and stakeholders at all levels
• Good organisational skills and a proven ability to plan and manage competing priorities
• Ability to work as part of a team and independently when needed
• Ability to work flexibly to respond to priorities
• Motivation to get the best out of processes and services
• Innovative, naturally curious in looking for opportunities to improve how things are done.
• Thrives in a busy, fast-paced environment
• Ability to communicate with cross-functional teams at all levels of staff and management, building effective business relationships.
• Skilled in data analysis and interpretation.
• Ability to explain financial information (tell the story) succinctly to/for non-finance colleagues through insightful management reporting.
• Good skills and experience in Microsoft Office applications including Excel, PowerPoint, and Word.
• Ability to develop yourself and others within the working environment, visibly valuing diversity, inclusion, and well-being.
• Experience of the HMT Cashflow Management Scheme is desirable, but not essential.

This is a technical role requiring an aptitude for and a genuine interest in working with financial data and treasury management systems. The postholder will be expected to make information flows work in the business.

As a large department with many different challenges, no one day will look the same. The post holder will be expected to proactively work with both internal and external stakeholders across the department to manage the department’s cash utilisation and promote compliance in our ways of working.

The post holder will be required to work flexibly and undertake other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.  This may also include working closely with other MoJ finance staff to develop solutions/problem-solve, engaging in project work to drive financial improvements.

Professional Skills

Key for Levels of Professional Skills

• A = Awareness
• W = Working
• P = Practitioner
• E = Expert

Professional Skills	Level
Communication Skills	W
Oral and Written Presentation Skills	W
Understanding of Government Accounts	A
Data Analysis and Interpretation	W
Basic Finance Skills	W
Excel Skills	W

 

Qualifications

Recommended:

• Level 4 qualification with AAT, CCABor CIMA
• Working towards qualification with CCAB,CIMA or equivalent

Travel

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.  Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

You are advised to access the JCC/JSO office map, which is updated whenever a new JCC/JSO site opens,  to determine potential travelling times and distances to MoJ locations before applying for a job.

Application Process

To apply please complete the online application form. Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should many applications be received, an initial sift may be conducted using the lead behaviour, Managing a Quality Service.

Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses. 

Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further alongside other elements of the post. Further details will be provided to shortlisted candidates in advance of the interviews.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual, and transgender employees.

Interview dates: Expected WC 05/02/2024.

For further information please feel free to contact Kate Garrett (catherine.garrett@justice.gov.uk)

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £32,827, Ministry of Justice contributes £8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Please refer to Job Description

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.