About the job

Job summary

The National Archives collects and secures the Government record both current and future, preserving it for the Nation and making it accessible. Our collection spans almost 1000 years and is one of the largest in the world, containing over 11 million historical records from medieval parchment to modern papers, digital files, datasets, websites, tweets, and computer code.

As a Transfer Adviser, you’ll make government records publicly available, at the right time and in the right way and ensure that our collection continues to grow, making government records from the recent past available and accessible to our diverse audience.

Working closely with Government, you’ll enable organisations like the Cabinet Office, Foreign, Commonwealth and Development Office and Ministry of Defence to transfer their records to The National Archives in line with their responsibilities under the Public Records Act and ensure that they are findable and accessible through our online catalogue, Discovery, and that the physical records themselves are preserved in perpetuity.

About you:

We are looking for individuals who are highly committed to delivering a professional service within the public sector and who are looking for a fast pace, high intensity work environment. This work requires exceptional attention to detail, resilience and a high degree of interpersonal skills in working with departmental contacts. This ensures that the integrity of records are maintained and managed during the transfer process and that statutory transfer responsibilities are met in accordance with the Public Record Act 1958 and the twenty-year rule.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. This role is principally based onsite.

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.

Job description

Full job description attached (see below).

Person specification

How to apply:

 

If you are an internal applicant: please do not use the link on this page. Please apply via your employee Workday account.

If you are an external applicant: to submit your application please click the 'Apply at advertiser's site' button on this page.

You will be asked to provide details of your work experience and write a personal statement. In your personal statement please explain, using examples, how you meet the essential criteria given below. You may draw on knowledge, skills, abilities, experience gained from paid work, domestic responsibilities, education, leisure interests and voluntary activities. Please note selection for interview will largely be based on the information you provide in this section.

Essential criteria:

• Ability to work as part of a team, sharing responsibility for the successful completion of work to strict deadlines.
• Ability to work in a fast pace, high intensity environment, whilst juggling competing priorities.
• Ability to see tasks through to completion and maintain motivation whilst completing detailed and repetitive work.
• Ability to work effectively and diligently as an individual, providing advice and guidance based on experience and sound judgment.
• Excellent interpersonal skills with ability to convey complex topics and information in a clear and concise manner and influence.
• Exceptional attention to detail.
• Good IT literacy, in particular Microsoft Office (Excel).

Desirable criteria:

• Knowledge of The National Archives’ published cataloguing and preparation standards for paper records.
• Ability to provide training to small groups.
• Willingness to undergo developed vetting.

Benefits

Alongside your salary of £27,000, The National Archives contributes £7,290 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.