About the job

Job summary

Have you ever considered working in an exciting inclusive engineering training environment? If so, there is a brilliant opportunity for you in a modern teaching organisation.

DCTT Vision  

The Defence College of Technical Training (DCTT) trains and educates highly skilled technicians and engineers to meet the operational demands of the Royal Navy, British Army and Royal Air Force. We specialise in aeronautical engineering, electronic and mechanical engineering, nuclear and marine engineering and communications and information systems - to prepare our trainees to operate in a modern combat environment. 

With nearly 2,500 military, civil service and contractor staff based across six locations, we value our diverse and inclusive workforce. We encourage mutual respect, actively foster kindness and fairness, and promote a healthy work-life balance. We invest in our people; offering career and personal development opportunities and recognise staff efforts and commitments. 

One of DCTT’s School’s, The Defence School of Electronic and Mechanical Engineering (DSEME), plays a key role in delivering world-class technical training to soldiers and aviators across a variety of engineering disciplines. Currently based at MOD St Athan, DSEME’s sub-school, No 4 School of Technical Training (4SoTT) will be relocating to MOD Lyneham over the coming months, which presents an exciting opportunity to join the Royal Air Force 4SoTT.

This position is advertised at 37 hours per week. 

Job description

As the Training Squadron Admin Assistant, you will be responsible for providing support to the 3 trade Flights (Mechanical, Electrical and Workshops) as follows:

• Maintaining sufficient stocks of all stationery and consumables by submitting timely and adequate orders. 
• Coordinating all incoming and outgoing mail.
• Maintaining the electronic filing system and manual files. 
• Assist the Administrative Officer with administrative support for Training Squadron including, consultation with the Training Manager and Instructional Cadre.
• Production, Promulgation and Archiving of Information pack-ups, individual course student files. 
• The compilation and maintenance of all training records and statistics for students and maintaining up to date information on course and nominal roles .
• Carryout trainee arrival and clearance documentation procedures. 
• Controlling the photocopier and other associated office equipment.
• Booking in and escorting visitors to their destination and advising them of all Health and Safety aspects. 
• Submitting and maintaining records of all works service requests by training squadron.

The Ministry of Defence (MOD) offers a range of flexibilities to enable a better work-life balance for employees. Alternative Working Patterns, in accordance with policy, can be considered where it can be accommodated by the business, but there may be occasions when a presence on site during standard working hours may be required. All working patterns and flexibilities are subject to agreement with the Line Manager.

Person specification

You must be well organised and proficient in time management. You will be required to be both proactive and reactive.

Benefits

Alongside your salary of £23,670, Ministry of Defence contributes £6,390 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

The following Behaviours would be assessed at both Application and Interview stage:

• Leadership
• Communicating and Influencing
• Working Together

Tentative schedule

Apply online via CS Jobs.  Application sifting is scheduled from 16 Jan 24.

Interviews will be held late Jan/ early Feb 24.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.