About the job

Job summary

We encourage applications from a diverse range of candidates  

At DfE, we are proud of the commitment we make to diversity and inclusion and of the progress we have made. We have active & vibrant staff networks, special leave policies and workplace adjustments put in place for those who need them. We are continuing to build a diverse DfE, in an inclusive environment which nurtures and realises potential in all, at all levels.

Equality and Diversity - Department for Education

We are recruiting for a HEO for the Teachers’ Pension Scheme Pension Board (TPSPB) in Schools Group. The role is a core part of a small and friendly secretariat team supporting the Board and its four sub-committees sitting within the Teachers’ Pensions Division.   

The Teachers’ Pension Scheme (TPS) is the second largest public sector pension scheme in the UK with around 2 million members and annual turnover of approximately £15bn.  The Pensions Team is responsible for all aspects of the scheme, including finances, service delivery (via an outsourced contract) and policy.

This is a high profile and fast paced team working with Board members and senior officials within the Department to support the effective running of the Pension Board which is a statutory independent stakeholder group.

Job description

As a key member of the secretariat function duties will include, but are not restricted to:-

• Drafting and supporting the production of Board papers;
• Recording minutes and actions for meetings, communicating these to the relevant parties and following up to ensure actions are completed.
• Liaising with all parts of the departments’ pension team and Teachers’ Pensions, the scheme administrator (Capita), to ensure quality papers are produced on time.
• Draft comprehensive and accurate minutes of quarterly Pension Board meetings.
• Task manage an EO in administrative duties such as setting up meetings; managing board member expenses; record keeping; and knowledge management for the TPSPB, including training records for members.
• Work with the secretariat’s Team Leader to help set direction and strategy for the Board and help identify issues on which to focus; managing change, implementation and continuous improvement.
• Ensuring the Board and its sub-committees have the information and tools needed to carry out their scrutiny and assurance role.
• Drafting recruitment documents and submissions for the Minister.

Information about the TPSPB (the Pension Board) can be found at:-

Governance , Teachers' Pensions (teacherspensions.co.uk)

Person specification

This is a varied role and we require the jobholder to be IT literate, have good organisational skills, be comfortable working independently and also as part of a team and comfortable working in a fast-changing environment. The jobholder will ensure compliance with departmental requirements and VFM

Essential skills and experience:-

• Sound IT skills and confidence in using Microsoft.
• Excellent written and verbal communication skills.
• Experience of minute taking.
• Strong organisational skills.
• Comfortable working in fast paced and technically challenging area of work.
• Ability to work under pressure, prioritise your workload and deliver at pace.
• Ability to manage relationships with a range of stakeholders.
• A strong track record of establishing effective working relationships with colleagues across diverse teams.

Desirable skills:-

• Experience of drafting and preparing materials for production

Desirable criteria will only be assessed in the event of a tie-break situation.

Benefits

Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Department’s transfer / promotion policies.

As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK, with an average employer contribution of 27%.

You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years’ service. In addition, all staff receive the King’s Birthday privilege holiday and 8 days’ bank and public holidays.

We offer flexible working arrangements, such as job sharing, term-time working, flexi-time and compressed hours.

Most DfE employees will be working a hybrid pattern, spending at least 60% of their time in an office or work setting. Changes to these working arrangements are available in exceptional circumstances but must be agreed with the line manager and in line with the requirements of the role.

Travel to your primary office location will not be paid for by DfE, but costs for travel to an office which is not your main location will be covered.

As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application Stage: 

To apply for this role, please provide a CV and a personal statement (maximum 1000 words) demonstrating how you meet the essential criteria listed in the person specification section.

You will also be required to provide a 250 word statement against each of the below behaviours:

         Managing a Quality Service         

         Delivering at Pace

         Working Together

We will assess your Experience using your CV and personal statement against the essential criteria set out in the advert. We will also assess the Behaviour statements.

You may wish to include examples of how you have tackled similar tasks or demonstrated the skills outlined in the job advertisement. It is worth considering using the STAR technique to help structure your responses (situation, task, action and result).

In the event of a large number of applicants, we will sift only on the lead Behaviour 'Managing a Quality Service.

Interview Stage:

If you are successful in reaching the interview stage, you will be invited to a video based interview.

The interview will consist of assessing your experience against the essential criteria and the above behaviours. 

Feedback will only be provided if you attend an interview.

Sift to take place w/c 22 January 2024 with interviews likely to take place w/c 5 February 2024.

Other Information

We reserve the right to raise the minimum pass mark in the event of a high volume or strong field of candidates.

Please be aware that this role can only be worked in the UK from the location options provided and not from overseas.

The government is committed to supporting apprenticeships, enabling people to learn and progress in a role whilst earning. We want to monitor the number of people who have completed apprenticeships who are now applying to progress further in their career and are asking this question to all candidates, on all vacancies. You will be asked a question as part of the application process about any previous apprenticeships you have completed. Your response to this question will not affect your application and it is not a requirement of the role to have completed a previous apprenticeship.   

DfE cannot offer Visa sponsorship to candidates through this campaign. DfE holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.

If successful and transferring from another Government Department a criminal record check maybe carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Department of Education of your intention by emailing Pre-Employment.Checks.DFE@education.gov.uk stating the job reference number in the subject heading.

Department for Education do not cover the cost of travel to your interview/assessment unless otherwise stated.

A reserve list may be held for a period of 6 months from which further appointments can be made.

Candidates will be posted in merit order based upon location preference. Where more than one location is advertised you will be asked to state your preferred location.

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

Terms and conditions of candidates transferring from ALBs and NDPBs

Bodies that are not accredited by the Civil Service Commission and are not able to advertise at Across Government on Civil Service jobs will be treated as external new starters and will come into DfE on modernised terms and conditions with a salary at the band minimum.

Bodies that are accredited by the Civil Service Commission but do not have civil service status will be offered modernised terms and will not have continuous service recognised for leave or sickness benefits. Salaries should be offered at band minimum, but there is some flexibility where this would cause a detriment to the individual.

Bodies that are accredited by the Civil Service Commission and do have Civil Service status will be treated as OGD transfers. Staff appointed on lateral transfer will move on to pre-modernised DfE terms (unless they were on modernised terms in their previous organisation). Staff appointed on promotion will move on to modernised DfE terms. Staff will transfer over on their existing salary (on lateral transfer) and any pay above the DfE pay band maximum will be paid as a mark time allowance. Staff moving on promotion will have their salaries calculated using the principles set out in the attached OGD transfer supplementary information.

Reasonable adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should:

Contact Department of Education via centralrecruitment.operations@education.gov.uk soon as possible before the closing date to discuss your needs.

Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

Any move to Department for Education (DfE) will mean you will no longer be able to carry on claiming childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.