About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

This is an operational role that is customer facing, requiring successful applicants to be office based to provide HMCTS services to the public.

Standard full time working hours are 37 hours per week. HMCTS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs and are agreed prior to appointment. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.  

New recruits to the Civil Service joining MoJ are expected to join at the band minimum.
Existing Civil Servants applying on promotion will usually be appointed on the salary minimum of the pay band or with an increased salary of 10% on their existing base salary (restricted to the new pay band maximum), whichever is the higher.
Existing Civil Servants moving at the same grade will retain their existing remuneration package.

Sub Cluster Level

Job Title: Team Leader

This is a general job description covering the likely scope of work of the post

holder.

Pay Grade:  EO

Background

The Tribunals Service and HM Court Service were integrated into a single Agency, HM Courts and Tribunals Service on 1st April 2011. Bringing these two organisations together has removed duplication in management functions and increased the efficiency of the administration, which has enabled HMCTS to reduce what it spends away from the front line substantially.

Consequently, there are high expectations of all staff regardless of the job they do and high performance is expected from everybody. The organisation is continuously adopting new or better ways of working to ensure that it focuses on just that which is essential.

EO staff will need to display a commitment to four key principles: Continuous change, LEAN principles, managing uncertainty and improving performance. All those appointed to new roles in HMCTS must be wholeheartedly committed to these principles and evidence this in their application.

Overview

HMCTS is embarking on a period of significant change.  Strong leadership is a critical element in this being successful.  Jobholders who have responsibility for managing staff will be required to provide clear direction and focus, visibly championing the changes which deliver greater efficiencies.  The HMCTS Delivery Directors expects managers in the organisation to operate in a culture of openness and honesty, demonstrating a commitment to change through involvement and empowerment, and by delivering results.

The key purpose of the role is to

• Manage and plan the workload of a team which provides administrative support and excellent customer service to all stakeholders, judiciary and management.
• Lead and manage a team of staff, ensuring that its members are organised, and fully skilled to meet their work objectives, using Lean TIBs, SOPs and other continuous improvement tools.
• To assist in the delivery of performance against targets.

Key responsibilities

Operations

·         Lead the implementation of efficient and consistent administrative practices, procedures and standards, identifying and implementing solutions to identified problems.

·         Manage resources (including staff and facilities) to ensure excellent customer service to all stakeholders, judiciary and management.

·         Monitor key performance areas, analysing performance trends and making recommendations for improvement to the Delivery Manager.

·         Conduct ongoing reviews of procedures and work practices and manage the implementation of new initiatives and legislation. 

·         To provide written and verbal advice to queries from staff and HMCTS users. 

·         Contribute to the delivery of operational, performance and service standard targets.

·         Provide statistical data for the management team and judiciary.

·         Deal with any accommodation issues that arise and liaising with estates/ facilities and/or contractors as required.

·         Contribute to the business plan, with particular focus on the team's area of work.

·         Monitor and proactively report on HMCTS assurance programme and contribute to ongoing development.

·         Ensure the risk management system and standards are applied by all staff in line with HMCTS/MOJ policy.

·         Ensure Governance and Assurance around the safe and secure receipt, accounting and transfer of both money and personal data.

·         Alert others, as appropriate, to risks which are not capable of local resolution.

·         Deputise for the Delivery Manager as necessary.

·         Deal with customers and complaints and address route causes of complaints.

·         Apply LEAN principles, tools and techniques to working practices to improve efficiency of operations.

Team leadership

·       Lead a team of staff ensuring that its members are organised, and fully skilled to meet their work objectives. Effectively managing both team and individual performance, addressing any issues as they arise, in line with HR policy.

·       Assign responsibilities for action and monitoring progress against plans.

·       Ensure that performance management and reward & recognition systems are utilised effectively throughout area of responsibility, ensuring consistent standards through benchmarking, and encouraging and rewarding good ideas and creativity.

·       Plan, co-ordinate and organise training and development for staff. Ensuring that learning & development needs of all staff, including inductees, are identified and met.

·       Identify staff potential and develop in line with business and individual needs.

·       Identify recruitment needs and retention issues, assessing resource requirements against demands.

·       Be responsible for health and safety issues for the team and their immediate working environment.

·         Take a lead in employee engagement activities to maintain good working relationships with staff and to improve service delivery and staff morale / motivation.

·         Ensure staff are aware of HMCTS strategic objectices/and or updated in relation to corporate messages.

·         Role model HMCTS values, and apply policies and procedures (including diversity, attendance and discipline).

·         All EO staff are expected to perform other management roles in addition to their own role.

Processing and managing casework

·         Work with staff to ensuring that casework is appropriately managed, providing advice where process deviations have occurred.

Calculations and analysis

·         Identify and implement solutions to local problems, referring more complex problems to a Cluster Delivery Manager.

Communicating with the public, juries, the judiciary, other court and tribunal users and representatives of other agencies and organisations

·         Maintain effective working relationships with the judiciary, supporting agencies, voluntary and user groups. Working with agencies to improve the level of service offered to users.

·         Provide feedback to staff, judiciary and other stakeholders on performance against targets.

·         Think beyond own area of responsibility, considering wider policy and organisational implications of issues.

·         Attend and contribute at meetings of relevant User Groups.

Representation

·         Represent the function you have been assigned to at an operational level

Specialisms

·         Have a working knowledge of functions undertaken within the Cluster, to support the development and review of policies and procedures.

·         Provide specific functions as directed by line management in line with the SOP for providing that service.

Accountability

·         Reporting to a Delivery Manager.

Other duties

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Operational Delivery in HMCTS

This role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across the breadth of the UK, delivering service to customers in

• Face-to-face roles in HMCTS for example a court usher
• Contact Centre roles in HMCTS for example call centre advisers
• Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts and Tribunal Administration

Being part of the operational delivery profession means belonging to a cross-government community of people.  This will offer you access to information on professional standards, skills development and qualifications to help you continue to improve your development and performance and expand your career options.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, HM Courts and Tribunals Service contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.