About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

HM Courts and Tribunals Service

Directorate: Operations

Job Title: Team Leader - Foreign Process King's Bench Division (x1)

Grade: Executive Officer (EO)

Location: Royal Courts of Justice, Strand, London, WC2A 2LL

Duration: Permanent

Salary: London (within M25): £31,169- £32,760

Background:

HM Courts and Tribunals Service is responsible for the administration of criminal courts, civil courts, family courts and tribunals in England and Wales working with an independent judiciary to provide a fair, efficient and effective justice system. Currently, HM Courts and Tribunals Service is embarking on a period of significant change which will require strong leadership in this critical role, operating in a culture of openness and honesty.

Overview:

The role of an Executive officer in the Foreign Process section is to provide first line support to the Foreign Process team and the Delivery Manager by ensuring the best use of your time to enable the smooth running of the office along with administration duties. You will also be required to liaise with internal and external stakeholders including legal representatives, members of the public and members of the judiciary. 

The Foreign Process Office offers a unique role within the justice system by dealing with the requests for Taking of Evidence, Service of Foreign Process both here in the UK and Abroad, along with the Registration of Foreign Judgements here in the UK.

Full training will be given in the role. 

Key Responsibilities:

Administration

• Processing letters of Request from solicitors for taking of Evidence Abroad liaising with the Foreign Court to enable the evidence to be taken.
• Processing requests from Foreign Courts for evidence to be taken in Civil matters here in the UK.
• Liaising with the Government Legal Department (GLD) to enable Evidence to be taken before an official examiner of the Court.
• Daily duty of sifting and prioritising urgent documents for Service of Foreign process here in the UK on behalf of Foreign Courts /Transmitting agencies. Ensuring that requests are dealt with in a timely manner by allocating work to the Foreign Process administration team.
• Dealing with County Court Bailiffs, chasing outstanding work and ensuring that documents for service are served efficiently. Compiling outstanding reports for the County Court bailiff Managers.
• Liaising on a regular basis with the Request for service out of the Jurisdiction section of the team and ensuring that documents are dealt with in a timely manner and completed within time allowed.
• Cover the Duty of Registration of foreign Judgments and Writ of Control which includes but not limited to dealing with certificates of enforcement in a Foreign Country, Application Notices for registration and sealing of Orders.
• Complete weekly Key Control Checks and report findings to the Delivery Manager.
• Post Opening Supervision on a Rota System.

Team Leading

• Performance management of team including quarterly reviews and probation plans for new starters, recognising good work and rewarding through the recognition system.
• Attendance management in accordance with departmental guidelines, involving any formal action when required.
• Circulation of Departmental communications and leading on regular team meetings to share information.
• Escalation of Conduct or behavioural concerns in accordance with the disciplinary policy.
• Ensure that Governance, risk management registers and contingency plans are in place and updated.
• Visible leadership to the team, role modelling engaging behaviours and challenging inappropriate behaviours.
• Ensuring the standards of customer service to judiciary, colleagues, professionals and other court users are maintained and where possible improved upon.

Other Duties:

The post holder is required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

Security Level:

This role requires vetting to Counter-Terrorism Check (CTC) level. For this you will need to confirm your employment and residence history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

If you do not meet the above requirements, you may still be considered if, for example:

• You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
• You were studying abroad
• You were living overseas with parents
• In such cases you will need to be able to provide referee cover for the period(s) of residence overseas. The duration of overseas residence and the country of abode will also be taken into account and a local police check carried out.

Application Process:

To apply for this position please complete the online application form, ensuring you provide the following:

• A 250-word suitability statement against the following Success Profile Behaviour (Level 2):
• Leadership

 

• You should also include a 250-word statement of suitability detailing how your experience and knowledge meet the Essential Skills required for this position.

If selected for interview, the Success Profile Behaviours listed below will also be tested / assessed (Level 2).

• Leadership
• Making Effective Decisions
• Communicating and Influencing

Interviews will also test Four Strengths.

Further information on Success Profile Behaviours and Strengths, as well as the required standards for this post (Level 2), can be found at:

https://www.gov.uk/government/publications/success-profiles        

If we receive applications from more suitable candidates than we have vacancies for at this time, we may hold suitable applicants on a reserve list for 12 months, and future vacancies requiring the same skills and experience could be offered to candidates on the reserve list without a new competition.

We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. To find out more about how we champion diversity and inclusion in the workplace, visit:

https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The MoJ is proud to be Level 3 Disability Confident. Disability Confident is the approach through which we offer guaranteed interviews for all people with disabilities meeting the minimum criteria for the advertised role as set out in the job description.

Terms & Conditions:

Working Hours / Pattern:

This role is not suitable for hybrid working.

Standard full time working hours are 37 hours per week. HMCTS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and are agreed prior to appointment. All applications for part-time, flexible and job-sharing working patterns will be treated fairly and, on a case-by-case basis in accordance with the MoJ’s Flexible Working and Equality policies.

Excess Fares and Relocation Allowances:

This job is not eligible for relocation allowances, but excess fares may be considered in accordance with MoJ’s excess fares allowance policy.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £31,169, HM Courts and Tribunals Service contributes £8,446 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.