About the job

Job summary

The Civil Service embraces equality, diversity, and inclusion. At HSE, your personal qualities are as important as your professional experience. We welcome applications from all backgrounds and all walks of life.

Our approach is to recruit “on merit on the basis of fair and open competition”, in line with the Civil Service Commission’s Recruitment Principles. As such, our thorough selection process ensures that you and every other candidate receive equal and fair treatment.  

The Health and Safety Executive (HSE) is the independent regulator for work-related health and safety. We act in the public interest to reduce work-related illness, death, and serious injury across Great Britain’s workplaces.

HSE is highly regarded both nationally and internationally. The benefits that our work brings to business, workers and the UK economy are clear. Improved health and safety risk management protects workers and translates into reduced sickness absence, lower healthcare and welfare costs, and better productivity.

For further information about HSE go to: http://www.hse.gov.uk

This is a new role in a new Division of HSE. HSE’s Specialist Division comprises Inspectors and scientists who provide technical input and advice to support HSE’s core regulatory functions of inspection, investigation, policy development and guidance.

The Commissioning and Work Recording (CWR) Team has been created to define, maintain and continuously improve the framework for how specialist work is agreed (commissioned), planned, delivered and recorded. 

As the CWR Team Leader, you will play a key role in leading the design of processes for the management of specialist work across the Division, including the design and implementation of work recording processes to supplement existing systems, and designing monthly operational reports and dashboards.  

Job description

This post reports to the Unit Head for specialist work commissioning, recording and reporting. You will work with Leaders across the division to develop and implement appropriate work commissioning and recording processes for the different types of work the division undertakes. This will include establishing and maintaining information about all work being undertaken by the division e.g. work plans, progress against plans etc to provide appropriate information on divisional performance. You will ensure that suitable monthly performance reports are provided at Team, Unit and Divisional levels. You will lead on the continuous improvement of commissioning and work recording processes.

This role involves some travel and overnight stays to attend events and meetings with colleagues in other HSE offices. Expenses will be reimbursed in accordance with HSE's travel and subsistence policy.

This role is open to candidates who are able to work a minimum of 30 hours per week.

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, the arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

Person specification

Essential Skills and Criteria

• Experience of working collaboratively with technical professionals and those in leadership roles on the commissioning, planning, monitoring, reviewing and continuously improving work in a project delivery environment.
• Experience of Data Analytics to be able to interpret data requirements and present data in a clear and compelling way, using graphical representations and data visualisations.
• Experience of developing performance Indicators, both collecting and manipulating large data sets from which to calculate Performance Indicators and interpreting the meaning of the resulting information.
• Being able to influence and appropriately challenge colleagues to develop and deliver processes that support business assurance and improve efficiency of specialist delivery.
• Experience of leading people. This does not need to be in a line management capacity and could, for example, be in a project capacity or voluntary work capacity.

Responsibilities

• Manage the development of the Specialist Division annual work plan. This will be achieved by working with divisional leaders.
• Lead the development and implementation of work commissioning processes for the different types of work the division undertakes. This will be achieved by working with divisional leaders.
• Manage operation of the commissioning processes providing support to specialists and divisional leaders in undertaking their commissioning responsibilities. In this context, work commissioning is the process by which it is decided if a particular piece of work should be undertaken by the division.
• Lead the development of suitable divisional work recording mechanisms for work that is not recorded by existing HSE systems.
• Working with Specialists, develop a suitable process for the management of the portfolios of project work undertaken across the division.
• Lead the development, implementation and operation of suitable work monitoring processes. This will bring together the annual plan, work commissioning, work recording and portfolio management activities.
• Implement new divisional work recording approaches and bring together all data to provide monthly management reports for team, unit leaders and the Divisional Director.
• Work with divisional leaders to develop improvements in the effectiveness and efficiency of specialist work.

Benefits

Alongside your salary of £40,788, Health and Safety Executive contributes £11,012 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Application Information

Upon submitting your short application form, you will be invited to complete a Civil Service Numeracy Test

Please complete the online tests as soon as possible, within 24-48 hours is recommended, to allow time to complete your full application. If you successfully pass the test, you will then be invited to complete the final stage of your application. You must complete your full application form and online tests by 20th March at 12.00pm. If you fail to complete the online test and full application form before the deadline, your application will be withdrawn. Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website

As part of the application process you will be asked to complete the following: 

• A CV that displays your career history, skills, experience and qualifications 
• 750 word Personal Statement which demonstrates how you meet the essential skills and criteria outlined in the person specification.
• 250 words demonstrating an example of the lead behaviour 'Changing and Improving.'

Please note that the CV is for information purposes only, and will not be assessed at sift.

Application Guidance

Please access the following link for guidance on how to apply and how to complete a personal statement How to Apply , Civil Service Careers (civil-service-careers.gov.uk)

Sift Information

The sift is due to be held during the week of the 20th March 2024. You will be assessed on your Personal Statement and your example to demonstrate the lead behaviour 'Changing and Improving.'

Interview Information

The interviews are due to be held during the week commencing 15th April 2024. At interview, we will assess you against the behaviours detailed within the advert, the essential skills and criteria and the technical skillsets.

You will also be asked to provide a short presentation at the start of the interview. More information around the presentation will be provided if you are successful at sift.

Please note the sift and interview dates may be subject to change due to panel availability. 

AI Tools & Platforms

During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CV’s and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.

Further information

Please note that a Reserve List will be held for the period of up to 12 months.

Sponsorship

This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application.

For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached document.

Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at here

HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process. We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post. If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you.

If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE. If you have a disability and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk

Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.