About the job

Job summary

This is a demanding G7 Business Management role in a busy Directorate of over 3800 people (military and civilian) operating from four sites. The postholder will establish a new Business Management function to service teams based in Portsmouth and London, as well as coordinate with Clyde and Devonport Naval Base business management teams.

 The role would suit an individual with experience of delivering business or corporate support in a fast-paced environment. It requires strong communication and organisational skills. The post holder will need to take a systematic approach to their own work and direct the work of others. They will need to be numerate, able to draft procedures and communications and be proficient in MS365 applications.

The Submarine Directorate is refreshing the operating model. It is likely therefore that the responsibilities of the business management team will evolve. The postholder will have opportunity to influence this and will be responsible for implementing the agreed business management solution and creating the right sized and right skilled team for the Directorate.

The post will be based in Portsmouth NCHQ with occasional travel to other defence locations including London Main Building, HMNB Clyde and HMNB Devonport.

This position is advertised at 37 hours per week.

Job description

Directorate-wide workforce management for civilian, military and other resources, including:

• Prioritising and requesting resources to meet demand, including running associated Directorate governance.
• Oversight of Directorate recruitment activities from role inception; including recruitment processes, induction, and leaver activities.
• Acting as POC for sourcing alternative resource options including, Contracted Labour, Consultancy support, Secondees, Graduate Placements, Fast Streamers.
• Accessing and using workforce data to inform pan-Directorate decision making and activity to improve lived experience and outcomes for our staff.
• Liaising with SM Whole Force Change Management Group, HR Business Partners and Trade Unions as required to ensure knowledge and application of HR policy is consistent across the Directorate.
• Coordinating Directorate in-year rewards, commendations and honours processes to recognise and incentivise the workforce’s contributions and achievements.

Delegated responsibility for management of the centrally held budget of circa £1m a year (includes Travel and Subsistence, In Year Awards and Training).

Produce and disseminate internal Directorate communications and act as POC for Navy internal communications.

Ensure the Directorate has procedures in place to comply with Navy corporate policies and directives (e.g. Information Knowledge and Data, Business Continuity). This will include monitoring associated mandatory training take up.

Represent & secure Directorate requirements for corporate provision of facilities – e.g. desk allocation/ IT.

Establish & run governance to support pan-Directorate business management decisions, including securing relevant data to inform decision making.

Line management of the Business Management Team (mix of SEO/HEO support).

Person specification

Experience:

• Experience of delivering business or corporate management activities.
• Experience of budget management.
• Experience of drafting new procedures and communications.
• Experience of matrix management of teams.
• Experience operating working with a mixed workforce (civilian, military or operational, contractors)
• Proficient with M365 Office tools.

Desirable

• Experience of establishing a new business management function.

Benefits

Alongside your salary of £57,670, Ministry of Defence contributes £15,570 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please apply online with your CV, a personal statement(750) and evidence of how you meet the 'delivering at pace' behaviour. Following sift, shortlisted candidates will be invited to an interview on Teams.

Please note that this post is 'reserved' - please check the eligibility criteria carefully before applying.

Behaviours:

• Leadership (Interview)
• Communicating & Influencing(Interview)
• Making Effective Decisions(Interview)
• Delivering at Pace(Application and Interview)

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.