About the job

Job summary

Have you ever considered working in an exciting inclusive engineering training environment? If so, there is a brilliant opportunity for you in a modern teaching organisation.

DCTT Vision  

The Defence College of Technical Training (DCTT) trains and educates highly skilled technicians and engineers to meet the operational demands of the Royal Navy, British Army and Royal Air Force. We specialise in aeronautical engineering, electronic and mechanical engineering, nuclear and marine engineering and communications and information systems - to prepare our trainees to operate in a modern combat environment. 

With nearly 2,500 military, civil service and contractor staff based across six locations, we value our diverse and inclusive workforce. We encourage mutual respect, actively foster kindness and fairness, and promote a healthy work-life balance. We invest in our people; offering career and personal development opportunities and recognise staff efforts and commitments. 

One of DCTT’s School’s, The Defence School of Electronic and Mechanical Engineering (DSEME), plays a key role in delivering world-class technical training to soldiers and aviators across a variety of engineering disciplines. Currently based at MOD St Athan, DSEME’s sub-school, No 4 School of Technical Training (4SoTT) will be relocating to MOD Lyneham over the coming months, which presents an exciting opportunity to join the Royal Air Force 4SoTT.

This position is advertised at 37 hours per week.

Job description

As the Training Squadron Plans and Records Statistics Administrator you will be responsible for:

Managing all Phase 2 & Phase 3 technical training courses delivered by 4SoTT on the TAFMIS database.

Adding every course onto a Baseline Schedule, ensuring that the relevant calendar is used. 

Managing each course by aligning the strategy, relaxations and optimisations before scheduling each course individually to produce a consistent overall Baseline Schedule and change and fix the course entry number. 

Approving each course in course admin which enables other users’ access to course material. 

Each financial year turn the Baseline Schedule into a Current School Schedule.  

On a monthly basis move the individual course elements within all live School Schedules to align the school timetable, and re-approve each course affected. 

Make ongoing minor changes to the Current School Schedule to enable a consistent timetable to be produced. Amending all the timetable subjects on the School Schedule. This process is done two months in advance. And then released to Training Co-coordinators for them to allocate their resources against each course.

Preparing and issuing the monthly training programmes for non-technical subjects from excel spreadsheets. Liaising with the heads of departments and non-technical stake holders to ensure that there are no clashes of subjects.  

Organise and prepare all amendments to the training programme as they arise. Inform all stake holders of amendments at the earliest opportunity. 

Adding leave calendars on to the training management system.

Processing course reports for students and sending civilian reports to relevant Training Cells. Ensuring that all course competences are put onto the training management system within 28 days of the course end date. 

Maintaining the Course Administration filing system in accordance with policy (JSP 441).

The Ministry of Defence (MOD) offers a range of flexibilities to enable a better work-life balance for employees. Alternative Working Patterns, in accordance with policy, can be considered where it can be accommodated by the business, but there may be occasions when a presence on site during standard working hours may be required. All working patterns and flexibilities are subject to agreement with the Line Manager. 

Person specification

You must be well organised and proficient in time management. You will be required to be both proactive and reactive.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Apply online via CS Jobs, application sifting is scheduled for 16 Jan 24. 

Interviews will be held late Jan/early Feb 24  

Applications and interviews will be sifted based on the following Civil Service Behaviours

• Leadership
• Managing a Quality Service
• Delivering at Pace

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.