SO3 RAF Ceremonial (Support)
Ministry of Defence
About the job
Job summary
Working under Air Command Media and Comms within a small Military/Civil Service team at RAF Northolt, this full-time position is responsible for the coordination and allocation the appropriate Ceremonial assets to Service, National and State events in order to keep the RAF in the public eye in accordance with the RAF Command Plan. This desk-based post requires excellent oral, and written communication skills to enable professional liaison with members of the public and defence personnel in the development of the Ceremonial team’s programme. Awareness of the capabilities of the current RAF Ceremonial is desirable. A very good understanding of IT, MS office in particular including database and spreadsheet function is essential as much of the role involves the accurate and succinct coordination Duty Air Officer Roster for their attendance at RAF Events along with planning, coordination, and execution of National, Tri Service, and RAF Ceremonial events.
This position is advertised at 37 hours per week.
Job description
As SO3 RAF Ceremonial (Support) you are responsible for the routine administration and oversight of the ceremonial output of the office. In the absence of the SO2 RAF Ceremonial you are to step up and undertake the ceremonial events aspects of their role and any other aspects of the post SO2 RAF Ceremonial events deems appropriate. Routinely SO3 RAF Ceremonial (Support) will have the ability to proactively engage with a range of tri-Service and civilian government and non-government agencies, to champion the image of the RAF in a national and international arena. A good team-worker, confident, even-tempered, well-motivated and be able to communicate at all levels. Discretion is a vital element of the role.Person specification
1. The SO3 RAF Ceremonial (Support) is responsible to SO2 RAF Ceremonial for assisting in the delivery of the events led by the RAF Ceremonial Office. In particular providing administrative tasks in support of, and as directed and prioritised by, SO2 RAF Ceremonial Events to event project officers.
2.Ensuring the following duties are carried out in support of the Ceremonial Programme:
a. Priority is to be given to administrative support for recurring events as prioritised by SO2 RAF Ceremonial. This will involve occasional weekend duties.
b. Supporting SO1 Ceremonial in the staffing of all aspects of Unit Badges (including slate badges). This is to include the photographic recording of Badges and the maintenance of the Badge Register.
c. Supporting SO1 Ceremonial in the staffing of all aspects of the Colours and Standards Replacement Programme and maintaining up-to-date records.
d. The compilation and maintenance of the Duty Air Officer Roster.
e. Liaise with LM for the provision of transport to MRAF’s and former CAS’s.
f. Undertaking other projects as directed by SO2 RAF Ceremonial
g. Deputising for SO2 RAF Ceremonial when absent.
h. The taking of Minutes/Records of Decisions at meetings as required by SO2 RAF Ceremonial.
I. Point of contact for the Battle of Britain Heritage Walk guides, maintain stocks, and distribute to: St Clement Danes Church, Westminster Abbey etc.
j. Carry out the duties of EO admin in their absence. Collection of mail from the Central Registry daily. Distribute mail to all RAF Ceremonial team members. Ensure that all outgoing mail is delivered to the Central Registry in time for the afternoon collection by the Royal Mail.
k. Assisting all Staff in administration and on-site duties for ad hoc ceremonial events.
l. Support SO2 RAF Ceremonial with Freedom of Information requests.
m. Assist in the compilation of nominal rolls, in conjunction with CMLO, of personnel nominated to duties at Runnymede, Battle of Britain, the Annual Church Service.
Benefits
Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.Candidates will be required to submit a CV including job history, full details on education and qualifications and previous experiences and skills with IT and Finance.
Applicants will be sifted and if successful, invited to interview. A face-to-face interview at RAF Northolt within 4 weeks from Closing date.
We aim to fill the position with the minimum transition period.
You will be assessed against the following Success Profiles Behaviours at both Sift and Interview:
- Communicating and Influencing
- Making Effective Decisions
- Managing a Quality Service
- Seeing the Big Picture
- Working Together
If a high volume of applications are received, you will only be assessed against the CV and the below 2 Behaviours:
- Making Effective Decisions
- Managing a Quality Service
.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.