About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Senior Project Manager Digital Records Roadmap (Grade 7) 

About the Department  

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with an annual budget of approximately £9 billion. Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.  

What we do  

We work to:  

• Protect the public from serious offenders and improve the safety and security of our prisons.  
• Reduce reoffending.  
• Strengthen the justice system and deliver swift access to justice. 
  

We are also responsible for the following parts of the justice system:  

• courts  
• prisons  
• probation services 
  

We work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime. We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.  

Security and Information Group  

MoJ’s Security and Information Group provides the fundamental building blocks for enabling the Ministry of Justice to deliver its vital services to society securely. We are a highly skilled team of experts working collaboratively across the department, the wider Government Security Group in Cabinet Office, the Public Sector Fraud Authority and other partners to enable the MoJ to function securely, lawfully and transparently. Our key priorities are to deliver against security standards, counter fraud standards and legislative requirements; to identify, manage and mitigate MoJ’s security, data protection, information and fraud and corruption risks, and to provide assurance against those risks. Part of our mission is to up-skill the department so that security and counter fraud becomes second nature to our people and partners.  

Our Vision  

We want the MoJ to be an organisation where security, information and counter fraud matters are everyone’s responsibility, and it is embedded into the culture of the MoJ. We aim  

to work with teams and upskill them on how to protect themselves, their customers and their data.  

Our Mission is to: 

• Enable the whole of the MoJ to function securely, lawfully and transparently 
• Set standards, policies, guidance and training on security and information matters for MoJ’s people and partners.  
• Identify, manage and mitigate MoJ’s security and information risks and provide assurance against those risks.  
• Deliver information management services to the public and MoJ staff. 
  

Further information can be found at https://www.gov.uk/government/organisations/ministry-of-justice  

JOB PROFILE 

Job Title / Group / Directorate  

Senior Project Manager Digital Records Roadmap, Information Services Division, Security and Information Group  

Reports To 

Head of Information and Records Management Strategy and Delivery and Departmental Records Officer, with activity management from the Head of Digital information and Records Management Delivery 

Location & Terms of appointment 

This is a permanent post which could be London or National based with a need for reasonable travel to ISD/MoJ locations. Hybrid working arrangements can be considered, and it is expected that the role holder will attend the office at least twice a week and be prepared for this to increase.  

Salary and grade  

This is a Grade 7 post.  

New entrants to the Civil Service will be expected to join on the minimum of the pay range.  

Existing Civil Servants will have their salary calculated in accordance with the Department’s pay on transfer / pay on promotion rules.  

Security Clearance: SC 

Post type: Permanent 

Working pattern: Full time; part time, part time/job share and flexible working may be considered.  

Closing Date:  

Interviews: To be confirmed at a later stage but will be face to face and expected to be in March 2024.  

Background 

MOJ’s Information Services Division’s (ISD) ensure the right information is provided and accessible to the right people at the right time securely, swiftly and compliantly and to drive trust in MoJ’s services. This is achieved through responding to information requests, managing the MoJ’s information, corporate records and preserving its historic record.  

ISD does this by:  

• Providing excellent information and records management services to all its customers and stakeholders.  
• Enabling or directly providing the right access to the right information at the right time and in compliance with legislative timescales.  
• Providing confident and accurate advice, guidance, comms or training in information management, access, retention, and deletion.  
• Introducing technology to transform and improve access to information and the services we provide. 
  

The advertised role is pivotal to ensuring that the department continues to strive for information management excellence.  

Role Purpose  

Information management is the process of looking after information through its lifecycle (including creating it, accessing and storing it so that it can be found quickly and easily, sharing it appropriately and then either deleting it or preserving it when we don’t need it anymore). Good information management ensures that the right information is available to the right people at the right time.  

Information Wise is the MoJ wide strategy to improve the way we all work and make our jobs easier. By being Information Wise, we will spend less time searching for files and more time on the things that matter the most.  

The strategy sets out two strategic objectives:  

• Grow and embed an Information Wise culture across MoJ aligned to our values and priorities. 
• Maximise the use of our technology.
  

The strategy will help everyone improve the way we look after our files, document, and records and create a better culture of information management, by sharing clear guidance, improving processes, and making the most of technology.  

ISD seeks to implement digital information management governance within the MoJ to help us understand what information we have and where it is located, enable enhanced compliance with information management legislation and drive improved information security.   

The Digital Records Roadmap (DRR) project is the key delivery vehicle for this change. As a Senior Project Manager in the Digital Information & Records Delivery Team, you will be instrumental in delivering digital products and enabling cultural transformation, modernising information management practices across the MoJ’s MS365 platform.  

This role will give you a fantastic opportunity to work closely with senior stakeholders at the heart of innovative change across a large and complex organisation. You will lead the scoping and definition of technology driven workstreams across the DRR, including oversight of all its initiatives and deliverables thereby ensuring its intended outcomes and benefits are achieved. 

You will work closely with: the Senior Business Change Lead, MoJ Digital, the MoJ Departmental Records Officer, the Head of Digital Information & Records Delivery who leads a team of digital transformation and business change experts, and the MoJ’s Knowledge & Information (KIM) team. This is a unique opportunity to join a dynamic team and leverage evolving technologies to enhance standards and efficiency within the Ministry of Justice. 

Main Activities / Responsibilities 

Delivery and project management 

• Owning the overall project plan and project documentation set ensures a Digital Records Roadmap (DRR) is delivering against its objectives and realizes its benefits, to timescales and budget. 
• Ensuring the project team uses the most appropriate tools and techniques for managing stakeholder relationships and provide assurance to the SRO and ISD Deputy Director on the effectiveness of stakeholder management arrangements.  
• Providing day-to-day management and effective leadership of the project team. 
• Setting and implementing appropriate project methodologies across all workstreams and deliverables. 
• Ensuring appropriate governance and assurance is established with clear roles and responsibilities and escalation routes. 
• Leading on the drafting of papers (submissions and presentations etc.) appropriate to the intended target audience including senior stakeholders across the department. 

Project governance and assurance  

• Support effective governance and decision making. Provide reporting and engage in mechanisms that hold you, as Project Manager, to account for delivery. 
• Engage with assurance reviews and support action on recommendations. Organise assurance processes such as gateway reviews, as required. 
• Own the DRR board secretariat preparation of board packs and other regular and ad hoc reporting and assurance documents 

Influence and communication 

• Work closely with partners and MoJ business areas to align priorities and identify and deliver mutual benefits from the Digital Records Roadmap.  
• Identify opportunities to accelerate progress and achieve objectives, articulate these clearly and coherently in writing and be able to discuss and present ideas and updates to stakeholders from various backgrounds, including senior management in the Ministry of Justice.  
• Effectively conveying important and complex messages clearly and understandably in verbal and written communications. 

Leadership  

• Actively encourage contributions, involvement and feedback from the Team and stakeholders, using their feedback and insight to drive changes and or improvements to the business change approach. 
• Demonstrate strong leadership behaviours in accordance with the organisations ethos as well as role modelling desired future behaviours and ways of working.   

Other Duties: 

Other work commensurate with grade, as and when required. This post will also have direct line management responsibility for 1 x SEO Project Manager. 

You may need to travel within the UK as part of this role. 

Person Specification 

Essential skills/qualifications 

• Experience delivering digital change / transformation projects in a large-scale organization. 
• Credible presence with senior officials with excellent engagement and communication skills to promote joint working and collaboration across departmental boundaries. 
• Recognised PPM practitioner level qualification e.g. Managing Successful Programmes (MSP) practitioner, PRINCE2 practitioner, Association of Project Management practitioner or equivalent experience. 

Essential experience 

• Experience in Programme management and in Project management within the public sector. 
• Experience in delivering change managing multiple 3rd internal and external parties. 
• Experience in Project/Programme Assurance. 
• Experience working with other public sector organisations. 
• Experience of successful planning, implementation and evaluation of MS365 technology enabled change initiatives. 

Behaviours:  

Key behaviours which will be assessed for the role include:  

• Changing & Improving  
• Delivering at Pace  
• Communicating and Influencing  
• Leadership 
  

Application 

CV (maximum of two A4 pages) and a statement of suitability covering the person specification including each of the listed behaviours, the experience, skills and qualifications – the statement should be no more than 1000 words.   

Behaviours and strengths will be tested at interview stage. 

Your application will be reviewed and sifted against the Person Specification above by a diverse panel. Successful candidates who meet the required standard will then be invited to a 1-hour panel interview, to be held in person.  

Further information on Success Profiles and the required standards for this post (Level 4) can be found at:  

https://www.gov.uk/government/publications/success-profiles          

A Merit List of applicants meeting the required criteria may be kept for up to 12 months. 

If you are interested in applying for this role or would like to speak to someone about it then please contact Melinda Molnar, Information Services Division, by emailing melinda.molnar@justice.gov.uk.  

Further Information  

Please review the following Terms & Conditions which set out the way we recruit and provide further information related to the role.  

If you have any questions, please feel free to contact melinda.molnar@justice.gov.uk. 

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £58,847, Ministry of Justice contributes £16,418 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.