Senior Data Compliance Advisor
UK Health Security Agency
About the job
Job summary
Job Title – Senior Data Compliance Advisor
Profession- Data Compliance
Directorate – Data & Cyber Security
Hours – Part Time 2.5 days per week
No of Roles – 1
Contract Type – Permanent
Location – Hybrid
UKHSA operates a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata,(averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London). Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.
Working Pattern – Part Time / Flexible Working/ Hybrid Working
Grade & Salary – Grade SEO. National banding- £38,724 - £44,393 Inner London –£42,716- £48,068 Outer London - £40,721- £46,231
New entrants to the Civil Service are expected to start on the minimum of the pay band.
The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/.
Closing Date – 21/02/2024. 23:55pm. Unfortunately, late applications will not be considered
Interview Date – 18/03/2024 & 19/03/2024 Please note, these dates are subject to change.
Job description
We are recruiting for a part-time Senior Data Compliance Advisor to join our internal Data Compliance Team.
The Data Compliance Team works across UKHSA to ensure that our operations are conducted ethically in accordance with the relevant data privacy laws, regulations and policies as well as the recommended best practice from industry and regulators.
Our work enables UKHSA to deliver its mission and objectives, continuously improve its operations, and protects the organisation, its employees and the UK Government from compliance risks.
We aspire to build a positive compliance culture which makes it easy for everyone to do the right thing.
Job Overview
Protecting the public’s health relies on the continued use of large volumes of data, often containing sensitive and personally identifiable information. The key area of focus for the Data Compliance team is ensuring that the collection, processing and maintenance of this data complies with stringent legal and regulatory requirements (such as UK GDPR).
The team undertakes compliance reviews across UKHSA in order to assure the Deputy Senior Information Risk Owner (SIRO) that the organisation is compliant or is mitigating issues appropriately. The team also ensures associated policy and wider organisational change has compliance considerations factored in.
Our work is crucial to establishing and maintaining the stakeholder trust and confidence that UKHSA always acts compliantly and strives to do the right thing with personal information.
We are looking for an individual with compliance experience, specifically with a good working knowledge of regulatory obligations including GDPR. The ability to understand laws and regulations is crucial, as is the ability to apply this understanding to evaluate the effectiveness of policies and controls. This role has a primary focus on building and managing stakeholder relationships across different business areas and engaging these teams to welcome compliance checks.
You will need excellent verbal and written communication skills, including the ability to influence attitudes on compliance and persuade others to do the right thing. Strong stakeholder engagement skills are required, as well as excellent customer service skills, as the role will involve significant engagement and collaboration with a wide variety of people across the organisation, providing meaningful, timely advice on how to improve controls and mitigate compliance risks.
UKHSA is committed to fostering an environment that supports Diversity and Inclusion and all employees will be expected to contribute through their objectives to a positive working environment.
The role is varied and will suit a self-starter who is able to balance multiple competing priorities. You will need to have excellent judgement and be comfortable questioning the status quo. There will also be opportunities for personal and professional development.
Main Duties of the Job
- Establish and build relationships with a variety of business areas across UKHSA in order to engage them in welcoming positive, and effective compliance reviews.
- Conduct reviews, dip-sampling and control checks to monitor compliance with applicable laws, regulations and internal policies, and primarily the UK GDPR.
- Record and report findings, following up with relevant stakeholders and management to ensure any issues have been rectified sufficiently.
- Support the organisation in creating policies and procedures incorporating robust compliance controls.
- Keep up-to-date knowledge of relevant laws and regulations.
- Report compliance risks to business operations and management; and escalate any areas of concern.
- Support compliance awareness raising activities: enhance understanding of compliance responsibilities and accountabilities across the organisation; be visible and accessible; help instil a positive compliance culture.
- Provide business support to the Compliance Team: ensure robust audit trails and records management practices are utilised.
- Contribute to regular reporting: on compliance activity and relevant KPIs.
- Undertake additional duties as required: to support delivery of Compliance Team objectives and wider organisational priorities.
We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.
UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.
Person specification
Essential Criteria:
- Compliance or assurance experience, including leading reviews / investigations and an understanding of the ‘three lines of defence’ model.
- Good knowledge and understanding of data protection law, including monitoring compliance with GDPR and the Data Protection Act.
- Willingness to work toward an industry-recognised data protection qualification.
- Strong written and verbal communication skills.
- Excellent influencing and persuading skills
- Strong stakeholder engagement skills, including the ability to influence and adapt communication style to suit the audience.
- Good attention to detail and analytical skills.
- Ability to deliver at pace, work independently using initiative and effectively manage multiple competing priorities.
- Ability to initiate, build and manage relationships with a range of professionals
- Strong IT skills and competence in core Microsoft apps including Word, Excel and Powerpoint.
- Experience of working well with others, operating with integrity and openness, valuing diversity, and respecting the contribution of others.
Desirable criteria:
- Adaptability, flexibility and ability to cope with uncertainty and change.
- Excellent organisation and planning skills.
- Experience/knowledge of information security.
Benefits
Alongside your salary of £38,724, UK Health Security Agency contributes £10,445 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
Stage 1: Application & Sift
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
As part of the application process you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1000 words. We will be assessing essential criteria/ desirable criteria at sift.
This should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the Experience criteria or the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. This will be used in the sifting process and will be scored
Stage 2: Panel Interview
All applicants that progress to interview will be assessed on behaviours / experience through Success Profiles. The interview will be held remotely via Microsoft Teams.
The Behaviours tested during the interview stage will be:
- Communicating and Influencing
- Delivering at Pace
- Making Effective Decisions
- Working Together
To find out more about civil service behaviours please click here Behaviours , Civil Service Careers (civil-service-careers.gov.uk)
Reserve List:
Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.
If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.
Benefits
- Civil Service Pension Contribution of 27%
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- Range of health and wellbeing support
Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare.
DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.
This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Government baseline personnel security standard
It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:
- life sentences
- arson
- sexual offences
- hate and terror offences
Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role
Complaint process:
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Contact Details – Sophie.Rigney@reed.com
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.