About the job

Job summary

As a Senior Asset & Licence Manager within UK Security Vetting (UKSV) Tech Ops Team, the successful applicant will be responsible for supporting the optimisation of our IT resources by leading on the development and maintenance of our asset management processes; managing software assets throughout their life cycle, and overseeing UKSV’s software licence management processes.

Reporting to the Head of Tech Ops, and providing line management for the Asset & Licence Manager, this important role will require the successful candidate to provide specialist advice on software and licensing models, contribute to asset and budget planning, and ensure compliance with relevant regulations and policies.

By effectively managing IT assets and software licences, the post holder will play a crucial role in supporting our mission of providing the UK’s most trusted workforce with ‘Timely, Assured and Cost-Effective’ national security vetting services, as well as making a key contribution to our ambitious Transformation agenda.

Job description

Role responsibilities will include but not limited to:

• Developing, implementing, and maintaining IT asset management processes, ensuring accurate tracking, documentation and of all IT assets throughout their lifecycle. 
• In collaboration with the wider Cabinet Office and other stakeholders, develop, improve and oversee UKSV’s software licence management processes and procedures, including tracking, monitoring, and optimising the use of software licences to increase value for money and minimise risks. 
• Explaining technical IT issues related to your role to non-IT staff. 
• Ensuring that the security of all PII and vetting related data is maintained in accordance with Government Security policy and the Data Protection Act.
• Managing software assets from planning, requests, procurement, approval, deployment, operation/licensing, to retirement, while ensuring compliance with relevant regulations and policies. 
• Maintaining accurate and up-to-date records of IT assets, their renewals, and associated costs for both hardware and software. 
• In close collaboration with the UKSV and the Cabinet Office Commercial Teams and other stakeholders, plan and manage the procurement of hardware and software assets, ensuring alignment with strategic, commercial and finance objectives.
•  Providing specialist advice and guidance on software and licensing models to colleagues at all levels, including senior management, to support informed decision-making. 
• Assist with the monitoring and reporting on the performance of IT assets, identifying opportunities for improvement, and driving initiatives to optimise resource utilisation and reduce costs. 
• Contributing to asset and budget planning, including the production of dashboards, reports, and analysis as required. 
• Establish a licence re-harvesting/optimisation process, implementing an audit schedule for applications to ensure licence holdings and positions are monitored for both compliance and optimisation through reallocation, reduction or new purchase. 
• Monitor and provide advance notification of delays in decommissioning of software likely to require extended support.
• Developing and managing the IT service catalogue, and assisting multidisciplinary project teams with requests for new services and software. 
• Ensuring compliance with relevant regulations, policies, and best practices relating to IT asset and software licence management. 
• Liaising with vendors and suppliers to negotiate contracts, manage renewals, and resolve issues related to IT assets and software licences. 
• Continuously staying informed of industry trends, advancements, and best practices in IT asset and software licence management, ensuring that UKSV benefits from the latest knowledge and insights.
• Advising as required, on asset disposal processes in accordance with Government Security and NCSC policies.

Person specification

As an Asset and Licence Manager within UK Security Vetting, we are looking for people who have the following expertise and attributes:

•  Strong knowledge of IT Service Asset Management principles and best practices.
•  Knowledge of relevant regulations, policies and guidelines governing IT asset and software licence management including security, data privacy and compliance regulations.

Experience:

Essential:

• Experience with software inventory and reporting tools.
• Experience in managing Digital assets.
• Creation and implementation of processes and procedures.
• Experience in analysing data from various systems and to prepare report.
• Excellent customer relationship management skills, enabling customer confidence and empowerment.

Desirable:

• Financial acumen and experience with budget planning and management.
• Knowledge of cloud based licensing models and experience managing cloud assets and subscriptions.

Additional information:

A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

Benefits

Alongside your salary of £40,850, Cabinet Office contributes £11,016 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Application process

As part of the application process you will be asked to complete a CV, 250 word personal statement as well as three 250 word behaviour statements. Further details around what this will entail are listed on the application form.

Should a large number of applications be received, an initial sift may be undertaken using the, only the lead behaviour of Changing and Improving will be assessed at sift as well as the personal statement. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.

Selection process

During the blended interview you will be assessed against your experience and behaviours that are contained within this advert. 

Expected timeline (subject to change)

Expected sift date – 15/05/2024
Expected interview date/s – 05/06/2024
Interview location - Google Meets Video Conferencing.

Further information

Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.

A reserve list may be held for a period of 12 months from which further appointments can be made.

Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

Please note that this role requires SC clearance, which would normally need 5 years UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.

For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

New entrants are expected to join on the minimum of the pay band.

Reasonable adjustments

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. 

If you need a change to be made so that you can make your application, you should: 

• Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs. 
• Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.