About the job

Job summary

Sample manager

Grade HEO - £30,473 to £37,215

UKHSA Porton Down

Permanent Contract

The Vaccine Development and Evaluation Centre, based at UKHSA Porton, is based in a new world-class research facility dedicated to the development and testing of new vaccines and therapeutics for COVID-19 and other emerging health security threats. Home to ground-breaking new technology vital for tackling both COVID-19 and a broad range of emerging health security threats, the facility houses new equipment which will improve the speed and capacity to evaluate vaccines. The facility aims to reduce the potential risks from COVID-19 variants of concern and other infectious disease health threats as they arise.

As a Sample Manager, you will be responsible for supervising a team of technicians to deliver all sample management activities within the Clinical Evaluation Team. The post holder will be expected to be flexible and adaptable to the demands of the project and have strong written and verbal communication skills, meticulous attention to detail, and a proactive approach to solving problems. This post would suit a candidate with proven experience in a similar environment, including working in a regulated (i.e., GxP) environment. Experience of supervising and training others and understanding/experience of LIMS is desirable.

UKHSA Porton Down, On-Site

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*

Working Pattern – Full Time

Job description

Responsibilities section:

The job holder will be required to carry out the following responsibilities, activities and duties:

• Supporting the Project Team Leader to implement and deliver utilize all sample management activities (receipt, processing, inventories, provision for testing, return) associated with the clinical evaluation team aimed to ensure project targets are met.
• Work to Good Clinical Practice, follow standard operating procedures and record information accurately. 
• Take responsibility for the provision of reagents and consumables required for the sample management operations.
• Take responsibility for supervising and maintenance of equipment and facilities as required by project team.
• Take responsibility for the supervision and training of junior staff allocated to the team as required.
• Ensure accurate inventories, tracking of samples and laboratory records.
• Assist the Project Team Leader to identify, evaluate and adapt new technologies where appropriate and to ensure that the sample management area operates to a high-quality and scientific standard.
• Assist the Project Team Leader in troubleshooting any investigations and implement recommended actions.
• Assist the Project Team Leader and team management in any internal or external audits and implement recommended actions.
• To perform any other duties required by the Line manager commensurate with grade.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Please see full duties and responsibilities

Person specification

Essential Criteria:

It is important through your application and Statement of Suitability of 1200 words that you give evidence and examples of proven experience of each of the following criteria:

Essential

• Educated to degree level in relevant subject or equivalent level of experience working at a similar level in a specialist area
• Demonstratable practical experience in the management of clinical samples.
• Excellent understanding and experience of safe working practices in a containment level 2 laboratory.
• Experience of delivering duties to meet team objectives within set timelines.
• Experience and/or understanding of working in a regulated environment.
• Experience of lab management /supervision

Desirable

• Experience of training others and supervising junior members of staff.
• Experience in producing and maintaining accurate documentation and databases.
• Experience and/or understanding of using a LIMS system or similar and/or implementing new technologies.

Benefits

Alongside your salary of £30,473, UK Health Security Agency contributes £8,227 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Selection process details

STAGE 1 - APPLICATION & SIFT: 

You will be required to complete an application form. This will be assessed in line with the advertised essential criteria – please do provide evidence of how you meet this. 

If you are successful at this stage, you will progress to an interview.

STAGE 2 – INTERVIEW 

This competition will involve a face-to-face interview.. 

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification. 

Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

The Success Profiles framework will be used to assess and recruit the most suitable candidate.  The following behaviours will be used at the interview:

• Working Together
• Delivery at Pace
• Making Effective Decisions

Technical Questions:

• Knowledge and Experience of handling and management of clinical samples in a regulated environment
• Knowledge and Experience of safe working practices in a laboratory environment
• Knowledge and Experience of delivery and communicating with a wide variety of stakeholders to ensure business needs are met

Expected Timeline:

Advert close: 23:55hrs on 26th December 2023 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Shortlist: 8th January 2023

Interviews: w/c 15th January 2023

Please note these dates could be subject to change.  

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Nationality requirements

Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Security clearance level requirement

Successful candidates must pass a disclosure and barring security check.  Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.  People working with government assets must complete Basic Personnel Security Standard checks.

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest. 

Please Note

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/

Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.

Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/

Complaint process:

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.