About the job

Job summary

This position is based Nationally

Job description

Job role: Safety and Security Support Officer

Grade: Executive Officer (EO)

Location: National

About us

HM Courts & Tribunals Service (HMCTS) is responsible for the administration of criminal, civil and family courts and tribunals in England and Wales. Our roles support our service users and colleagues, where people and businesses access potentially life-changing justice.  We’re looking for individuals who are committed to public service and want to make a difference in people’s lives in delivering justice. If you’re interested in developing a career with a real purpose, please apply.

About the role

You’ll work within the HMCTS HQ, National Security and Safety Team, as a Safety and Security Support Officer, reporting primarily to the fire section of the Team. You’ll also be providing support for fire, health, safety and security matters to Business Partners, and the National Security and Safety Team SMT.  You’ll work with the Regional Safety and Security Officers (RSSOs) and Operational staff across the country to communicate and exchange information, providing support and advice as required.

Your role as the Safety and Security Support Officer encompasses several key aspects (but not limited to):

• Arranging committee meetings and other events, drawing up agendas, circulating papers, confirming attendance, taking minutes, circulating minutes in a timely manner, and reviewing/clarifying/updating outstanding action points at Regional/National Safety and Security Committees, the National Fire Safety Assurance Forum and others as required.
• Helping to administer HMCTS preparation for Health and Safety Executive and Crown Premises Fire Safety Inspectorate visits across HMCTS and research/investigation into low level safety and security incidents. This will involve analysis of data and incidents for various Committees and forums.
• Overseeing HMCTS Regional Health and Safety, Security and Fire Safety audit schedule reporting status to the management team as per agreed timelines. Assisting with the planning and scheduling of Business Partner audit programmes/quality checks and making arrangements via liaising as required with RSSOs, Heads of the Regional Support Units and operational sites working collaboratively and developing relationships with key stakeholders. Participating in carrying out audits for security, safety and fire, assisting with the drafting of reports and ensuring their accuracy.
• Working with Business Partners update, review and maintain Health and Safety, Security and Fire Safety guidance. This requires a commitment to continued professional development, ensuring that the postholder has knowledge of new/upcoming legislation/standards in respect of health and safety, security, and fire safety.
• Providing health, safety, and security policy/standards advice to HMCTS managers/staff/stakeholders, including the judiciary, and escalating to senior health, safety and security practitioners in the team for support if required.
• Overseeing Security and Safety and Fire communications plans, drafting articles and Tib-its working with Business Partners using effective communication skills to effectively/clearly outline potential implications/impacts on HMCTS. Update and edit safety, security and fire intranet pages as required.
• Assisting and/or taking forward project work, planning action and timelines, identifying key stakeholders, drafting, and updating action plans, communicate with key stakeholders and completing highlight reports for SMT. Organise and lead progress in meetings as required.
• Completing quality check and trend analysis of safety, security, and fire incidents, provide data for meetings as required. Seek returns for 6-Monthly Key Deliverable Self-assessment returns and quarterly Safety, Security and Fire Risk Register returns and assist with the analysis and production of papers for national committees.
• Providing support for Safety, Security and Fire financial matters, including the raising of purchase orders and payment of invoices.
• Seeking to build your own capability and that of the team to improve performance.
• Assisting with cover for other Safety, Security and Fire areas which may include:
  • Administration of workplace adjustments referral process from receipt to conclusion, including supporting the RSSO and local management in procuring equipment if identified.
  • Administration of referrals from the Court/Tribunal Security Contractors for the designation of court and tribunal security officers, checking them against the specified criteria for suitability for appointment and producing letters of appointment
• Working in a flexible way and undertake any other duties reasonably requested by line management which correspond with the grade and level of responsibility of this post and deemed necessary by line management to fulfil the role and requirements of the team. This may include helping to manage the health, safety and security training programme and providing support for Judicial Security incidents.

What are we looking for? (Person Specification)

You should be able to demonstrate:

Essential

• Good interpersonal and analytical skills and ability to build and maintain strong working relationships with stakeholders, including enforcement agencies (e.g. Crown Premises Fire Safety Inspectorate and Health and Safety Executive).
• Written and verbal skills.
• Organisational skills
• Ability to work in a culture of change and work with risk.
• Adaptable and willing to review role and priorities to meet the current and future needs of the organisation.

Desirable

• A NEBOSH General Certificate and Technical Membership of Institute of Occupational Safety and Health (IOSH), maintaining CPD record; or willingness to study and work towards this qualification.

Further details

This role will require the post holder to travel to different parts of Great Britain, which may involve some overnight stays. 

About our benefits

We reward our people for their hard work and commitment. We have a number of family

friendly and flexible working polices that will help you achieve a healthy work-life balance. In addition, we offer a range of employee benefits which include generous annual leave, a highly competitive contributory pension scheme, childcare benefits, season ticket and bicycle loans.

The Civil Service is committed to attract, retain and invest in talent wherever it is
found. To learn more please see the Civil Service People Plan and the Civil Service
D&I Strategy.

Proud to Serve. Proud to keep justice going.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £27,223, HM Courts and Tribunals Service contributes £7,377 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.