About the job

Job summary

Are you a motivated individual with a passion to be stretched and challenged by a range of varied responsibilities and who enjoys working in a fast-paced environment? If so, this newly established post could be the exciting opportunity you are looking for!

The Business Manager will be an integral part of a small Headquarters team that delivers high profile Defence Engagement events, Military Aid to Civil Authorities (MACA), Warship liaison and visits to Royal and foreign Naval vessels on behalf of the Naval Regional Commander Scotland and Northern Ireland.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver.

Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.

This position is advertised at 37 hours per week.

Job description

The job holder will be responsible for providing elements of a variety of services shared across the Headquarters including IT security, budget forecasting, procurement, Motor Transport Supervisor and general administration and management of business outputs. Training will be offered where specialist knowledge is needed. 

The successful applicant will be required to undertake various courses to ensure that the HQ is meeting with “compliance” in the roles undertaken by the Business Manager.

TASKS

• Coordination of RNHQ business outputs and internal processes.
• Ensure RNHQ is in date and up to date with all compliance matters.
• Organise as required, Conference Services/Skype/Teams Meetings for RNHQ.
• Liaise directly with other MOD, Civilian and service authorities at the appropriate level.
• Undertake all mandatory and appropriate training to fulfil the role.
• Book all duty flights/rail travel/hire vehicles and accommodation for HQ staff in relation to official business.
• Hold LV EPC for HQ. (payment card)
• Carry out Budget Forecasts in conjunction with Chief of Staff.
• Overseeing MT matters co-ordinating all documentation and allocation of vehicles to audit standard by supervising HQMT trained ranks.
• Act as HQ’s AD/EU (Authorised Demander /Expert User) and SharePoint administrator.
• Maintain Budget Control and Transport Tracker spreadsheets for the HQ.
• Act as focal point for Hospitality Logs/Ceremonial Gifts within the HQ.
• Assist maintain NRC/RNHQ contact database liaising with external organisations for new/current information as it becomes available.
• Assist with input into Guest Lists for Ship’s Visits and events e.g., Royal Garden Parties, Royal Edinburgh Military Tattoo.
• Deputise for Relationship Manager in times of absence.

Person specification

The successful applicant will be joining a fun, friendly and very supportive team who take immense pride in supporting the delivery high profile engagement of behalf of the Naval Regional Commander Scotland and Northern Ireland

To succeed in this role, you should enjoy working as part of a team, be confident with IT, have excellent organisational skills and be an effective communicator. In return this role will provide you with the opportunity to expand your knowledge and develop your skills to a higher level. Regular office attendance is required to deliver the outputs of this role.

Our ideal applicant will have outstanding interpersonal skills with the ability to manage their own workload, prioritising and reassessing as tasks are received; a desire to deliver an excellent level of service and business support, with the highest level of accuracy and be prepared to work flexibly to ensure that all personnel receive exceptional service.

Candidates should be able to work well under pressure along with a solid understanding of: MS Outlook, MS Excel, MS Word and SharePoint. Candidates should also have good written and verbal communication, numeracy and digital literacy.

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Selection Process

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

During the selection process we will assess your experience for the role and seek evidence of the following behaviours and strengths:

Candidates will be required to provide a statement of suitability. (500 Words)

Behaviours

We'll assess you against these behaviours during the selection process.

• Leadership 
• Seeing the Big Picture
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Working Together
• Seeing the Big Picture
• Leadership 

At interview, you will be assessed against the following Success Profiles Behaviours/Technical Skills:

• Managing A Quality Service
• Delivering At Pace

Feedback will only be provided if you attend an interview or assessment.

Sift will take place week commencing 29 July 2024 , with interviews week commencing 5th August 2024 (tbc).

Interviews will be held in NRCSNI Headquarters, HMS Caledonia, Hilton Road, Rosyth, KY11 2XH week commencing 29 July 24 (tbc).

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.