About the job

Job summary

This is an exciting opportunity for an enthusiastic individual who enjoys dealing with people. The successful candidate should have effective communication and organisational skills; be proficient in Microsoft Office Skills. You will interact with prospective candidates for the RN on a daily basis providing information on recruitment matters, liaising with Subject Matter Experts (SMEs) in Recruitment and Attraction HQ and supporting the RF Recruitment Team with administrative processes.

Where business needs allow, some roles may be suitable for a combination of office and home-based working.  This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

 The position is advertised at 37 hrs a week.

Job description

As an Administration Officer you will work alongside your military colleagues and provide administrative support to the Armed Forces Careers Offices (AFCOs) to assist them in maximising RN recruitment and outreach activity and the entry of candidates into the New Entry Training Establishments.

1. Provide support, through the Team Manager (TM), to the management of all aspects of the recruitment selection process and administrative requirements, including but not limited to; updating Recruiting IT System (RITS) and actioning all tasks, including sending Joining Instructions on RITS, processing Residency Waivers, liaison with the Admiralty Interview Board (AIB), Recruitment Officer (RO), Recruitment Managers (RMs) and TMs as needed to progress applications.  .

2. Support the booking of travel and accommodation for candidates for face-to-face events, including but not limited to: Booking medicals, Flying Aptitude Test (FATs) and Aircrew medicals, Candidate Preparation Courses (CPCs), Ships/Establishment visits/Look at Life.

 
3. Process Security Clearance requirements.

Person specification

The successful applicant will require a good working knowledge of MS Office, have effective communication and people skills as well as being proactive and able to work cohesively with all staff within the Recruiting Force.  There are times that work priorities change at short notice and the post holder will also need to deliver on these requirements.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using the Success Profiles and will assess your behaviours and your experience.  

At application you will be assessed against the following behaviours : 

• working together
• making effective decisions

At interview you will be assessed against the following behaviours : 

• communicating and influencing
• managing a quality service 

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.