About the job

Job summary

Role Summary

Due to an unprecedented period of demand for legal services, Government Legal Department is growing at pace. 

We are seeking an enthusiastic and organised individual to join our newly re-structured team.  You will contribute to delivering a high-quality recruitment service that sits at the heart of Government and will have a direct impact on the ability of GLD to attract and retain the talent we need.

This job description encompasses all the roles we have in our team within the grade however, you will not be expected to perform all duties.  You will be made aware by your line manager of the duties that you are to undertake.

Typical duties will include:-

• Being the key point of contact for recruitment campaign requests, working to ensure regular stakeholder engagement and to ensure that high standards are achieved. 
• Ensuring the delivery of a best-in-class recruitment service to all stakeholders.
• Communicating and dealing with a range of stakeholders, including senior leaders, as well as professionally qualified lawyers, external partners, and the Civil Service Commission. 

To succeed in this role, you will have a passion for recruitment and have a customer centric focus, being highly organised, responsive, attentive to detail and driven to deliver results.

Job description

Main Responsibilities

Onboarding - As required within the role   Responsible for preparing, maintaining, and updating the recruitment and personal files for each employee ensuring that the Data Protection Act is adhered.  Responsible for ensuring Pre-Employment Checks are completed and that Conditional/Unconditional Offer Letters are issued to candidates without  any delays to the expected timeline. Support and maintain the electronic filing systems ensuring that the information inputted on  MYHR system is accurate.

Campaigns - As required within the role   Ensure recruitment activities adhere to the Civil Service Commission’s Recruitment Principles of open & fair competition - including accurate result compilation and ordering of a merit list. Arrange interviews and send interview invites to the panel, ensuring they have all the relevant guidance and information needed for the interview to take place. Initiate and monitor the enhanced security checks (CTC, SC, DV etc.) for new starters, sending out offer of appointment letters, confirming start dates.

Mailboxes & ServiceNow (our ticketing system) - As required within the role   Ensure that ServiceNow requests are processed without delay. Maintain the shared team mailboxes providing trusted information and support to internal and external stakeholders. Answering queries that are allocated to you in ServiceNow.

Compliance - As required within the role   Maintenance of secondments and Fixed Term Appointment lists in accordance with the GLD process. Actioning requests that relate to Non-Resident and Limited Leave to Remain new starters in line with GLD policy. Maintaining and actioning requests relating to Returners into GLD.

Person specification

Person Specification

Behavours:
Below are details of the Success Profiles that make up this role. 

You will be expected to provide evidence to show how you meet the criteria at both application and/or interview stage.

We'll assess you against these behaviours during the selection process:

• Working Together (Application) – Lead Behaviour
• Communicating & Influencing (Application)
• Delivering at Pace (Application & Interview)
• Making Effective Decisions (at interview)
• Managing a Quality Service (at interview)
  

Essential criteria:

• Previous experience of working in a customer focused resourcing (or similar) team in a fast-paced environment.
• A team player, who is adaptable able to work effectively as part of a busy team, with attention to detail, sharing information, communication and liaising with colleagues.
• Experience of delivering in a fast-paced environment and able to demonstrate that.

Technical:

• Willing to work towards or having achieved CIPD accreditation.

Benefits

Alongside your salary of £26,733, Government Legal Department contributes £7,217 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Application

Applicants must apply online via CS Jobs by the 11:55am Tuesday 16th July 2024. Interested candidates are asked to submit:

• A CV outlining job history, experience, skills and qualifications which will be submitted online to be assessed and scored against essential criteria.
• A Personal Statement (maximum 750 words) explaining how you consider your personal skills, qualities and experience, providing evidence of your suitability for the role, with reference to the essential criteria and the following behaviours:

• • Working Together  (Lead Behaviour)
  • Communicating & Influencing
  • Delivering at Pace 
    

Your application should demonstrate how you meet the above essential criteria for the post, with relevant examples. It will not be sufficient to reiterate the criteria; you are expected to illustrate how you have met the requirements

Your application will be sifted by a GLD panel. Should we receive a high number of applications then we may only sift on the CV alone.

Selection Process

After the closing date, the appointing panel shall assess candidates’ suitability for the role based on evidence provided in their application against the behaviours and experience outlined in the person specification. The panel reserve the right to raise the benchmark when inviting candidates to interview.

Interview

Should you be successful in being invited to interview, you will be assessed on your performance in all essential criteria as listed in the Person Specification, alongside strength-based questions. Candidates invited to interview will be given further information on the day and time to prepare.

• Behaviour: Managing a Quality Service (Lead behaviour)
• Behaviour: Delivering at Pace
• Behaviour: Making Effective Decisions
• Experience

Feedback will only be provided if you attend an interview.

Interviews will probably take place remotely via video conference, full details of the interview format will be provided to shortlisted candidates prior to interview. The timeline later in this pack indicates the date by which decisions are expected to be made, and all shortlisted candidates will be advised of the outcome as soon as possible thereafter.

Offer

Regardless of the outcome, we will notify all candidates as soon as possible after the final interview.

We appoint in strict order of merit. If you meet the minimum criteria for this position but are not successful for a post, you will be placed on the reserve list for up to 12 months.  We then may contact you to see if you are interested in a post at the same, or a lower grade, in GLD should one arise.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.