RESEARCH OUTPUTS MANAGER
UK Health Security Agency
About the job
Job summary
Research Outputs Manager
Grade: HEO National/ Inner: £30473- £41478 (DEPENDENT ON LOCATION)
Location: London/ National/ Flexible
FTC Contract – 18 months, with possible extension or conversion to permanent
You will be working in the Research Management & Knowledge Division (RMK) of the Scientific Strategy and Development Directorate in UKHSA’s Science Group. The RMK division provides coordination and support for research and related activities across UKHSA, working with the wider public health research system nationally and internationally.
The post holder will manage specific aspects of the research support function, work on specific projects, and contribute to the development and delivery of the division’s business plan and work programme, as well as contributing to the implementation of a comprehensive research management service. To support this important work, UKHSA has procured a central research information management system (CRIS; software is Pure by Elsevier). The postholder of this new role will provide support to users with the CRIS publications workflow and administer research outputs in the system, including creating, editing, and verifying metadata for research-related content, ensuring copyright and open access compliance. You will understand and interpret the requirements of research funder open access policies.
Location: London/ National/ Flexible
Working Pattern – Flexible, Hybrid working
Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.
PLEASE NOTE: SALARY IS DEPENDENT ON THE CANDIDATE’S LOCATION.
Job description
Responsibilities section:
The job purpose is to undertake a range of administrative and research support services to facilitate delivery of the team’s objectives. This will include:
- Provide support and training to UKHSA colleagues on the submission and workflow for depositing research-related content into the CRIS, answering and/or directing any enquiries received
- Ensure that the CRIS is embedded and connected across UKHSA systems, (eg with Oracle Cloud Fusion)
- Act as a point of contact for UKHSA staff for enquiries on the CRIS, Open Access publication routes, external policies, embargo periods, etc
- Develop, update and disseminate guidance, training and promotional documentation to support the collation of research outcomes and outputs
- Liaise with representatives of research-active directorates in UKHSA to ensure adherence with CRIS processes
- Undertake data quality monitoring for the CRIS, ensuring metadata entry is subject to strict quality control
- Implement, document and maintain effective quality control standards to ensure relevant CRIS content is accurate, reliable and timely
- Source appropriate copies of research articles for retention in the system
- Ensure that research outputs meet general copyright standards and meet open access compliance requirements
- Assist with system upgrade/maintenance projects
- Contribute to the day to day administration of the CRIS including liaison with suppliers, troubleshooting, and reporting
- Support enhanced incident (emergency response) research and evaluation activities
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Please see job description attached for the full list of duties and responsibilities.
It is important through your application and Statement of Suitability of 1250 words that you give evidence and examples of proven experience of each of the following criteria:
Person specification
Essential Criteria:
- The Ability to complete detailed tasks consistently to a high standard of accuracy as well as excellent verbal and written communication skills. Demonstration of IT skills including MS Office, online search and retrieval of information is also required.
- A degree-level qualification in a science, research or knowledge management discipline or equivalent experience
- Experience of working with data in a variety of formats, including the ability to manipulate and transform data for reporting purposes
- Experience of using web-based data entry forms and metadata creation
- Experience of providing support and/or training in system processes
- An understanding of and commitment to equality of opportunity and good working relationships
Desirable criteria
- Experience of using a research management system such as Pure
- Functional knowledge of Oracle Cloud Fusion
- Experience of research and institutional repositories and their data sets
- Knowledge of standards pertaining to Copyright, licensing and open access publishing
Benefits
Alongside your salary of £30,473, UK Health Security Agency contributes £8,227 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Things you need to know
Selection process details
Selection process details
STAGE 1 - APPLICATION & SIFT:
You will be required to complete an application form. This will be assessed in line with the advertised essential criteria – please do provide evidence of how you meet this.
If you are successful at this stage, you will progress to an interview.
STAGE 2 – INTERVIEW
This competition will involve a teams interview.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).
You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.
As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.
Also as part of the process candidates will be assessed against a mixture of behaviours and strengths skills.
The Behaviours tested during the interview stage will be:
- Communicating and influencing
- Working together
- Delivering at pace
The Strengths tested during the interview stage will be:
- Adaptable
- Analytical
- Service focussed
Expected Timeline:
Advert close: 23:55hrs on 31 December 2023 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Shortlist: 12th January 2024
Interviews: w/c 22nd January 2024
Please note these dates could be subject to change.
Eligibility Criteria
Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)
Nationality requirements
Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:
- UK nationals
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the Republic of Ireland
- Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
- Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- Certain family members of the relevant EU, EEA, Swiss or Turkish nationals
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.
Security clearance level requirement
Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard. People working with government assets must complete Basic Personnel Security Standard checks.
For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest.
Please Note
This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/
Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.
Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/
Complaint process:
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.