About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

New Entrants to the Civil Service will be expected to join on the minimum of the pay range and this is non-negotiable.  Existing Civil Servants will have their salary calculated in accordance with their Department’s pay on transfer/ pay on promotion rules.

Overview of the job    

This is a non-operational specialist based role within the probation regions to support the delivery of Community Payback (CP).

This role will be line managed by the CP Operations Manager within the Region, with oversight and support from the Regional and National HMPPS Health Safety and Fire leads.

The role supports national plans and systems for the management of HSF risk. This will be achieved through effective implementation of national health, safety & fire systems and procedures for CP teams.

There are no line management responsibilities.

Summary    

The job holder will undertake the role, having access to all unpaid work sites placements and equipment.

The post holder will be the first point of contact for all CP HSF queries within their region.

Co-ordinating HSF management systems within the identified regions in line with national policy, arrangements and standards on a day to day basis. Providing support for other teams in the region as required by the HS&F Regional Lead (RHSFL) and agreed locally.

Responsibilities, Activities & Duties    

The job holder will be required to carry out the following responsibilities, activities and duties:

• Act as the initial point of contact for any regional CP health, safety & fire queries and action as necessary.
• Report CP Health & Safety incidents including notifying the Heads of UPW and RHSFL of any dangerous conditions requiring immediate action and referring potential RIDDOR incidents to the Head of UPW and to the Regional HSF Team. Support the RHSFL who will interpret and present enforcement reports to Regional Probation Director, SMT, Health and Safety Committee and support them in drafting and seeking approval for suitable action plans.
• Assist in the maintenance, review and distribution of national and regional health and safety risk assessments for CP.
• Ensuring Community Payback workshops, stores and projects are set up and maintained in compliance with current health, safety and fire legislation including risk assessments, safe systems of work, workplace inspections, fire procedures, training and provision of PPE as required. Where necessary liaise with CP Managers, beneficiaries and other stakeholders.
• Advise and support CP Managers to carry out workplace inspections. This will involve carrying out periodic quality sampling and assurance audits.
• Maintain oversight of accidents/incidents and near miss reports using Sphera and analyse any trends to make improvements/recommendations or target any future training requirements.
• Regular liaison with HSF teams, to ensure that regional and national priorities and actions are embedded into CP management forums and processes. This includes monitoring regional and national action plans.
• Assist the Regional Business Administration Specialist (BAS) in production of monthly, quarterly and annual reports to the Central CP Deputy Director,
  Regional SMT, Health and Safety Committee and H&S representatives, on the HSF performance for Community Payback with reference to individual accidents/incidents, trends and patterns.
• Regular liaison with the Heads of Interventions and Heads of UPW responsible for HSF-related contingency planning to ensure all aspects of such contingency planning are suitable, sufficient and current. To assist those responsible with the development and testing of HSF contingency plans.
• Assist in the delivery of HSF induction training for all staff and input into regional HSF training needs and analysis. Providing assurance that all staff have completed their training.
• Liaise with the CP teams to ensure the keeping of accurate records and plans relating to: Evacuation drills, Staff training in respect of, SSOW and all other fire training, Fire events – including false alarms, UPW placement inspections, audits etc, Assurance that CP staff who use Lone Worker Devices have completed training, Location of firefighting equipment and their test requirements, Location of fire detection equipment and their test requirements.
• Provide support to CP teams in the collation and coordination of litigation casework. Liaise regularly with the regional HSFL team on litigation casework progress.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Technical 

The post-holder is required to hold a minimum of NEBOSH General Certificate or NVQ equivalent or be working towards it.

It is recognised that not all candidates will hold technical qualifications and consideration will be given to those who have knowledge/experience in H&S,F and are willing to work towards the qualifications.

However, the qualifications must be achieved within 2 years of employment. Will be expected to be formally trained in Sphera.

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Person specification

Please refer to Job Description

Benefits

Alongside your salary of £25,310, HM Prison & Probation Service contributes £6,707 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.