About the job

Job summary

The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance.  We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger (CODA). We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.

Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger. We are also in a unique period of transition as we prepare to implement a new general ledger and purchase to pay system. This will offer the successful applicant a once in a lifetime opportunity to experience, and indeed, help shape and contribute to this transformational change.

Job description

Financial Control Division (FCD) is responsible for ensuring that proper financial control processes are in place and to ensure the accuracy and reliability of the financial statements and other published financial information, in order to satisfy the Accounting Officer’s responsibility with regard to regularity and propriety of UK Export Finance’s dealings.

The position will sit within the Financial Planning team at the heart of the Finance Control Division. The jobholder will manage the Purchase Order and Invoicing team’s responsibilities, they will task manage one Executive Officer (EO) to meet the team’s workloads and liaise with stakeholders to ensure the team carries out its duties. The position will also manage the Government reporting that sits with the team (£25k Transparency reporting, £500 Government Procurement Card (GPC) transparency and processing).

Person specification

• UKEF financial transparency reporting.
• Processing GPC payments and receipts.
• Task Management for one Executive Officer (EO).
• Continuous improvement for the Purchase Order and Invoicing team.
• Timely processing of all invoices in line with the guidelines outlined by Finance and Procurement.
• Support development of new Purchase and Invoicing processes to increase automation and productivity.
• To carry out UKEF purchase order processing - raising and issuing Purchase Orders
• Create documents, reports, correspondence from the information provided.
• Being a Finance champion to promote a culture of good financial management.

Further duties of the role can be found in the candidate information document.

Benefits

Alongside your salary of £37,000, UK Export Finance contributes £9,990 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability, Experience and Technical skills.

You will be invited to complete the online application form.  The application form must be completed by 23.55 on the day of the closing date for it to be accepted.

All applications will be sifted against our minimum selection criteria outlined in the personal specification.

You will be asked in the relevant sections of the application form to provide examples of evidence against a range of the success profiles.  Where applicants are asked to apply with a personal statement, you should fully articulate in 500 words how you meet the essential criteria outlined in the person specification within the Information Pack. It is not enough to reiterate the criteria.

Sift

For the initial sift your application will be evaluated against:

1. Experience
2. Ability
3. Technical
4. Behaviours

 
In the event of a large number of applications an initial sift will be undertaken against the following criteria:

• Previous experience in a role which includes raising purchase orders and processing invoices.

 
Interview

If you are successful following the sift stage, you will be invited to an initial interview; this will include the following assessment:

1. Behaviours/Technical/Experience - a formal panel interview where you will be interviewed across all three behaviours highlighted and your technical ability to successfully carry out the role.
   
   
   • Managing a Quality Service
   • Delivering at Pace
   • Communicating and influencing
     
     
2. Technical assessment relevant to the duties of the role.
3. Technical questions relevant to the role.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.