About the job

Job summary

We are looking for a Publications Assistant to join our Library Office at House of Lords. This is a position where you will publish and distribute research briefings to Members of the House of Lords.

This is an opportunity to work onsite at Parliament, with the option of hybrid working depending on business need.

This is an exciting opportunity for someone to work with a friendly team to deliver high quality products to support the Members of the House. You will be required to proofread the briefings and publish them to the Library’s website. You will also be responsible for distributing electronic copies by email and printed copies in the two Library suites.

Job description

You’ll be accountable for:

• Proofreading, document formatting and production. This will include checking documents for formatting, grammar and stylistic accuracy against the Lords Library Style Guide. The Library will provide relevant training and is committed to the continued development of key skills.
• Publishing, printing and distributing research briefings and other publications to Members. This will include using WordPress to publish to the Library’s website.
• Sourcing images from Library-approved databases for articles published on the website.
• Maintaining and managing administrative information and systems including uploading documents, maintaining webpages and updating database of users requesting Library products.
• Meeting and Library organisation (scheduling meetings, producing diary appointments, room booking, minute taking, booking travel).
• Providing administrative support for production of enquiry responses.
• Providing production and administrative support for the Library’s marketing team, using InDesign and Mailchimp.

Person specification

What we’re looking for:

• Excellent attention to detail with the ability to format and proofread documents to a high standard.
• To be able to work well under pressure and be a good team player.
• To be flexible and to work quickly with accuracy.

It would be even better if you had or if you’re willing to learn…

• Experience of Microsoft PowerBI, Wordpress, Mailchimp and InDesign.

Benefits

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years’ service).
• Generous pension scheme.
• Discounts from well-known brands and retailers.
• Parliamentary health and wellbeing programme.
• The opportunity to witness history in the making!

Things you need to know

Selection process details

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.