About the job

Job summary

We are looking for a motivated and proactive individual to join our team to programme manage DCMS’ public appointments processes.

This is an exciting opportunity to shape and drive engagement with Public Appointments across the department, and build effective governance structures that streamline coordination with Senior Civil Servants (SCS), Ministers and No.10.

This is a high profile and fast paced role that will require excellent organisation and communication skills, and give the post holder an opportunity to develop their strategic project, programme and stakeholder management skills.

As such, the work of the team is high profile and requires effective engagement with Ministers, Senior Officials, Non-Executive members of the Board, Cabinet Office and No10. This role will be vital for ensuring that DCMS runs an efficient, effective public appointments process, evolving as necessary to meet Minister and Departmental expectations, and can stand up to external scrutiny including the annual Office of the Commissioner for Public Appointments (OCPA) audit.

Job description

Some of your key responsibilities will include:

• Managing the regular timetable of SCS, Ministerial, Special Adviser and No10 meetings and briefings and responses to cross government commissions and ad hoc requests from Ministers, No10 or senior officials;
• Continuous reviews of internal processes, implementing improvements in line with Cabinet Office, DCMS & Minister expectations and ensuring DCMS is considered best in class;
• Leading on external comms, including coordinating team responses to Freedom Of Information requests and press enquiries and also overseeing team’s use of the Cabinet Office Public Appointments website and;
• Overseeing the team’s broader compliance with the Governance Code and Cabinet Office expectations, including record keeping, data management and leading on the annual OCPA Audit.

Person specification

Essential Requirements:

• Strong organisational skills and the ability to develop and manage processes in order to maintain a high quality service to stakeholders and provide support to a fast-paced team; 
• Ability to plan, organise and manage competing priorities and deliver them at pace and to a high standard;
• Ability to work flexibly and overcome challenges, often under considerable time pressure and; 
• Highly effective communication skills, and the ability to work collaboratively with others across the team, and the wider department, to coordinate cross-team pieces of work e.g. briefings, audit, risk, performance tracking etc.

Desirable Skills:

• Experience of working in public appointments or working with public bodies;
• Project management experience and / or qualifications

Benefits

Alongside your salary of £33,095, Department for Culture, Media and Sport contributes £8,935 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

To apply for this post, please send us the following documents no later than 23:55 on Sunday 11th February via the CS Jobs portal:

• A CV setting out your career history, with key responsibilities and achievements. Please ensure you provide employment history that relates to the essential and desirable criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 3 x A4 pages and you should insert your CV into the "Job History" section on Civil Service Jobs on the Civil Service Jobs application form.
• A Statement of Suitability (max 500 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential requirements highlighted. You may also choose to reference the desirable skills listed.

For the shortlist, we will assess your experience and select applicants demonstrating the best fit for the role by considering the evidence provided in your application.

In the event of a large number of applicants, an initial sift will be conducted on the Statement of Suitability. Those who are successful in the initial sift will then be scored on all elements of the application.

Should you encounter any issues with your online application please get in touch with:
dcmsrecruitment.grs@cabinetoffice.gov.uk

The interview process will assess behaviours and strengths.

The behaviours to be tested at interview are:

● Delivering at Pace
● Working Together
● Managing a Quality Service
● Changing & Improving

You will not be made aware of the strengths being assessed prior to your interview.

Your interview will take place remotely via GoogleMeets.

For indicative sift and interview dates please refer to the attached Candidate Information Pack.

Further information

A reserve list may be held for a period of 6 months from which further appointments can be made.

Any move to DCMS from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk

If successful and transferring from another Government Department a criminal record check may be carried out. 

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading. 

New entrants are expected to join on the minimum of the pay band.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. 

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.

DCMS has a London and a National pay scale. For more information on this, including the circumstances in which each pay scale will apply, please see the ‘Information for Applicants’ document.

If the vacancy is offered as FTA/Loan, existing Civil Servants must join on a Loan basis only., Prior agreement to be released on loan must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.

Reasonable Adjustment

We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process.

In order to request an adjustment, please:

Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or a verbal test rather than a written one. 

Alternatively, contact the Government Recruitment Service via dcmsrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Accessibility

If you are experiencing accessibility difficulties with any of the attachments, please contact us. Contact details can be found in the 'contact point for applicants' section of the job advert.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.