About the job

Job summary

Job Title – Project Manager

Profession- Project Management

Directorate – Technology

Full Time equivalent - 37.5 hours

No of Roles – 2

Contract Type – Permanent

Location – National

UKHSA operates a hybrid working model where business needs allow.  This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata,(averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London).  Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.

Working Pattern – Full Time / Flexible Working/ Hybrid Working

Grade & Salary – Grade SEO. National banding- £38,724  - £44,393 Inner London –£42,716- £48,068 Outer London - £40,721- £46,231

New entrants to the Civil Service are expected to start on the minimum of the pay band.

The internal roles rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/.

Closing Date – 31/03/2024. 23:55pm. Unfortunately, late applications will not be considered

Interview Date –  W/C 08/04/2024 onwards Please note, these dates are subject to change.

Job description

Introduction

As a Project Manager you will lead on the day to day running of a project(s), which will typically be low to moderate in complexity. These will be small scale initiatives often relating to making sure the business can continue to operate, although you may be involved in supporting more complex projects. You will be responsible for overseeing the delivery of the project, ensuring that the objectives are clearly defined and achieved within the agreed time, cost, and quality constraints. You will have a key role in project governance and will work with stakeholders to ensure the agreed project outputs are delivered to enable benefit realisation.

 

This role is aligned to the Project Delivery Capability Framework (PDCF) career pathway Project Manager 2.

 

You can find more information about the PDCF on the gov.uk homepage (search "Project Delivery Capability Framework").

 

 

Job Overview

We are looking for 2 Project Managers to join the Technology Portfolio Management Office Team (Tech PMO) Technology Project Team which is within Technology Group.

 

The team are responsible for:

1. The delivery of assigned business-sponsored projects with a significant Technology involvement, from inception to post-project closure,
2. Creating and managing documentation relating to the planning processes, including charts, plans, logs, trackers etc to deliver and/or support changes to baseline Technology services.  The effective implementation of processes, procedures and guidelines as defined by the Central Portfolio Management Office and in line with the Project Delivery Profession.  Working on behalf of Tech PMO to ensure close interoperable working in all managed projects.
3. Regular and accurate reporting and maintaining general awareness of UKHSA projects that may have an impact or a requirement for Technology Group involvement.
4. The custodianship of the new Demand pipeline, working with Business Analysts, the Head of Technology Portfolio Management Office and experts across Technology Group to support an effective and efficient Front Door Keyholder process.

 

Main Duties of the Job

1. Manage the day to day running of the project(s), including the management of the project team.
2. Lead the project to deliver the agreed outcomes within time, cost, and quality constraints.
3. Build project plans and apply appropriate delivery methodology, setting project controls and track and report against milestones.
4. Co-ordinate the development of the business case.
5. Monitor and track project spend, ensuring it is within budget.
6. Plan and manage resources to deliver the project.
7. Identify benefits, ensuring these are understood, measured, tracked, and owned; monitoring the longer-term delivery of benefits against the business case.
8. Develop effective relationships with key stakeholders.
9. Identify and monitor project risks and issues, developing mitigating actions and escalation process.
10. Provide project reports, support effective governance and decision making.
11. Support project assurance, audit, and gateway reviews.
12. Set up effective change management processes, including documenting agreed changes to the project deliverables.
13. Promote individual and team performance, seek appropriate guidance and coaching from the project community.
14. An active member of the UKHSA Project Delivery Profession Community.

 

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Person specification

Essential Criteria:

1. Experience of working in a large or medium complexity project team or work stream lead for a small low complex project with working knowledge of project delivery methodologies and frameworks.
2. Working knowledge of planning, scheduling, budget management, resource management, risk and issue management and quality management in a project or programme environment. or appropriate skills that have been gathered in a non-project environment.
3. Working knowledge of governance, assurance, requirements management and change control in a project or programme environment or appropriate skills that have been gathered in a non-project environment.
4. Awareness of business case development, commercial and procurement processes, and asset allocation.
5. Ability to work independently in a fast-paced environment with multiple tasks.
6. Strong interpersonal skills with the ability to develop effective relationships with a wide range of stakeholders, collaborating across boundaries with the ability to influence and challenge effectively.
7. Strong capability in using Microsoft Office applications, specifically Outlook, Word, Excel, and PowerPoint.

 

Desirable criteria

• Knowledge and experience of Project Management methodology supported by professional qualifications such as:

• APM Project Management Qualification
• PRINCE 2 Practitioner
• Agile Project Management Practitioner
• PMI Project Management Professional

Benefits

Alongside your salary of £38,724, UK Health Security Agency contributes £10,455 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Stage 1: Application & Sift

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

As part of the application process you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1250 words. We will be assessing essential criteria at sift.

This should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with particular reference to the Experience criteria or the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history. This will be used in the sifting process and will be scored.

Note: both your Statement of Suitability and Employment History sections will be scored with equal weight in the sifting process. You must complete both to progress. If you are successful at this stage, you will progress to an interview.

If you are successful at this stage, you may progress to interview.  All those passing the sift will be ranked and those marked higher will be invited for interview first. If necessary, interviews will be carried out in tranches until all roles are filled and there are several additional candidates on a reserve list.

If there is a large volume of applications there will be an initial sift based on the essential criteria of – “1.     Experience of working in a large or medium complexity project team or work stream lead for a small low complex project with working knowledge of project delivery methodologies and frameworks.” (maximum 250 words)

Please ensure you set out clear headings for each of the essential criteria in your 1250-word statement so that at the initial sift we can clearly see your statement for the initial sift – which should be the first item in your statement of suitability.

 

Stage 2: Panel Interview

This vacancy is being assessed using Success Profiles. During the interview we will assess your Behaviours/Ability/ Experience/Technical skills.
 

Behaviours to be assessed:

 

• Leadership
• Working Together
• Delivering at Pace
• Communicating and Influencing
• Changing and Improving

 

 

Reserve List:

Candidates who pass the interview criteria but are not offered a post will be kept on a reserve list for 12 months and may be contacted if similar roles become available.

If you are interviewed for the post and do not meet the required threshold for the specified grade, your application may be assessed against a similar, lower grade role and you may be offered the post should one be available.

 

DBS - People working with government systems must complete Basic Personnel Security Standard (BPSS) checks which includes a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed for this role is BPSS however there may be a requirement for this role to be SC cleared and you should familiarise yourself with the criteria of security clearance.

 

This role is Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants. Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's Recruitment Principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Government baseline personnel security standard

It’s important to note that there are currently exceptions to applications being considered if your conviction relates to any of the following:

• life sentences
• arson
• sexual offences
• hate and terror offences

Some departments will also consider the specific offence against the nature of the business, i.e., a conviction for fraud may rule you out for a finance role

 

Complaint process:

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.

 

 

Contact Details – Sophie.Rigney@reed.com

 

 

 

 

 

 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.