About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Job Title/ Position: Project Manager
Band/Grade: HEO (Higher Executive Officer)
Number of Vacancies: 1
Business Group: Commercial Finance & Income and Office of the Accountant General
Directorate: Financial Strategy and Partnerships 
Location: National 
Hours: 37
Working Pattern: Fixed Term Appointment – 23 months
Role Type: Project Management, Project Delivery

Overview

The Office of Accountant General (OAG) sits within the Ministry of Justice and is responsible for delivery oversight of the Court Funds Office (CFO). The CFO exists to discharge the legal responsibilities of the Accountant General and provides a banking and investment service for the civil courts in England and Wales, including the Court of Protection. There are approx. £2.5bn funds held in court, covering around 180,000 clients.

As part of the CFO Future Strategy Programme, OAG is working to implement a package of changes the delivery model of the CFO service, including digitalisation, and the transition of its operational delivery onto a new platform in partnership with its suppliers.

OAG is looking for a Project Manager to be part of its multi-functional CFO Strategy Delivery team, working across strategy, policy, legal, commercial, digital, finance and operational colleagues to help deliver the Programme’s objectives. This is a role that would suit someone who enjoys working with a broad range of stakeholders and who has excellent planning and co-ordination skills.

Role Summary

As Project Manager, you will report to the Grade 7 Project Delivery Lead and be responsible for the day-to-day management of the Programme projects, driving delivery to ensure objectives are clearly defined and achieved within the agreed time, cost, and quality constraints. You will work across stakeholders to ensure the agreed project outputs are delivered to enable benefits to be realised. Previous experience of working in a project delivery environment will be essential.

Key responsibilities

• Project Management – Day to day management of the project plan. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies.
• Monitoring and Reporting – Identify and set appropriate Project Controls. Track and report delivery against milestones. Manage project controls and produce weekly project reporting for review with the Project Delivery and Strategy Delivery Leads.  
• Admin – Ensure organisational tasks are carried out efficiently. Provision of secretariat duties and support for Programme Board and other meetings as required.
• Budget – Track delivery within budget.
• Business Case – Support Business Case development and delivery.
• Resources – Schedule/manage resources to deliver the project.
• Risks and Issues – Ensure RAID (risks, assumptions, issues & dependencies) log is kept up to date, escalate any issues to Project Delivery and Strategy Delivery Leads.
• Governance – Provide key reports and support effective governance and decision making.
• Assurance – Support or set appropriate project assurance.
• Stakeholder Management – Identify key stakeholders and develop effective relationships.
• Other ad-hoc Duties - As required.

Key skills and knowledge

• Planning - Planning is the ability to define the fundamental components of a project in terms of its scope, deliverables, time scales, resource requirements and budget. It also includes the production of broader plans incorporating risk and quality to provide a consolidated overview of a project. 
• Scheduling - The ability to develop, produce and maintain schedules for activities that take account of dependencies, resource requirements and constraints to enable the efficient realisation of benefits.
• Collaboration - The ability to establish and develop productive relationships with internal and external stakeholders, bringing people together to benefit the project. 
• Conflict resolution - The ability to recognize, anticipate and effectively deal with existing or potential conflicts at an individual, team or strategic level.

 Specific Experience Required

Essential

Experience of co-ordinating across teams, establishing processes, and working to fixed deadlines. 

Desirable (not mandatory)

PRINCE2 Foundation qualification or APM (Accredited Project Management) qualification.

Civil Service Behaviours

The following HEO Civil Service Behaviours are essential to this post and will be assessed upon application:

• Working Together
• Delivering at Pace
• Communicating and Influencing 
• Changing and Improving

Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf

If we receive a large volume of applications, we reserve the right to conduct the sift based on one lead behaviour. The chosen lead behaviour for this campaign is Working Together

Success Profiles  

Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.

Application process

To apply please complete the online application form. As part of the application process, you will be required to provide further details below:

• A Statement of Suitability is required consisting of a maximum of 500 words explaining how you meet the key skills and responsibilities of the role using the above Civil Service behaviours.
• CV - Please outline your previous roles along with key responsibilities and successes.

Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should many applications be received, an initial sift may be conducted using the lead behaviour, Working Together.

Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses. 

Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further alongside other elements of the post. Further details will be provided to shortlisted candidates in advance of the interviews.

NB: To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken. If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why. 

Travel

This post is advertised nationally but travel will sometimes be required to other locations where team members are based as needed.  

A base location near or within the region will be allocated to the successful candidate, as set out below. The post holder is expected to meet their own travel costs to and from their base location. If required to attend a location other than their base location, post-holders may be entitled to claim some or all any extra expense (beyond the usual base location travel costs) in line with the Travel & Subsistence policy.

The successful candidate will be appointed to either one of the locations specified in the advert or, if nearer to their home, an alternative MoJ office location in the region which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed upon completion of pre-employment checks.

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

You are advised to access the JCC/JSO office map, which is updated whenever a new JCC/JSO site opens,  to determine potential travelling times and distances to MoJ locations before applying for a job.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £32,827, Ministry of Justice contributes £8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.