About the job

Job summary

Ofgem works on behalf of energy consumers to ensure that every household and business in the UK can rely on a safe, affordable and environmentally sustainable energy supply. We are playing a vital part in accelerating the transition to Net Zero and a carbon neutral energy system – a goal that everyone wants to achieve. Whatever your role, you’ll be playing your part in creating new energy solutions that are great for customers, and great for the environment. We are looking for people to meet the challenges we face head-on, and help us deliver a greener, fairer energy system. 

Ofgem has a culture of inclusion that encourages, supports and celebrates the diverse voices and experiences of our colleagues. It fuels our innovation and helps ensure we can best represent the consumers and the communities we serve. Everyone is welcome - as an inclusive workplace, our employees are comfortable bringing their authentic selves to work.  

First Deployment Details:

The successful candidate will be deployed in the Markets Division which leads on policy and regulatory issues covering retail energy suppliers and consumers. You may be deployed to support the Central PMO function or assigned to a portfolio or range of projects within the Markets PMO.

Team Purpose and Role 

The successful candidate will be a critical part of the team, reporting to the Head of PMO: 

• The purpose of the PMO Analyst is to support delivery of objectives, including co-ordination, planning, control, reporting and analysis. 
• Focussing primarily on providing insight, information and support that strengthens project governance and enables prioritisation, decisions and effective allocation of resources. 
• The post holder will provide PMO administration and support Project Managers in the delivery of their project through the Project Management Framework. 

This role supports the PMO by:    

• Facilitating communication across the PMO by collecting data and insights to inform the management reporting and advise the Senior Leadership. 
• Document Management - managing and controlling documents, such as form templates, meeting minutes, reports, plans and schedules.  
• Communication - distributing information to project team members and stakeholders. 
• Analysis – interrogating the data of performance and delivery across the project to reveal insightful trends & issues.  

Job description

Key Responsibilities  

Assurance 

• Support the definition, implementation, and on-going management of the agreed project management approach/plan for projects. 
• Ensure projects are using the agreed project management framework, using the standard project tools and templates.

Governance and Reporting  

• Coordinate reporting from projects and provide analysis of performance to inform management decisions.
• Provide administration to project team by co-ordinating project activities and events, such as capturing minutes, actions & decisions. 

Planning, Scheduling and Resourcing 

• Ensure mechanisms and reporting tools are in place to enable effective planning and scheduling, ensuring the project has clear milestones and project plan to support effective delivery.
• Recognise and track dependencies. 
• Maintain the quality of information in resource management tools.

Risk and Opportunity Management  

• Support the identification and monitoring of project risks and issues and escalate as appropriate.

Finance  

• Assist with the monitoring of project spend. 
• Maintain accurate asset registers for projects. 

Stakeholder Management  

• Manage professional relationships and engage with a wide range of stakeholders both internal and external. 

Key Outputs and Deliverables  

• Keep track of project expenditure. 
• Assist with planning, maintain plan. 
• Maintain RAID log for project. 
• Create and maintain library of project documentation. 
• Offer suggestions to improve processes, tooling to deliver better outcomes and efficiencies.  

Person specification

Essential Criteria

• Ability to plan, prioritise and control workload to deliver results to agreed timescales (Lead Criteria). 
• Excellent oral and written communications. 
• Excellent knowledge of Microsoft Office, including Excel, Word and Outlook. 
• Excellent interpersonal and communication skills. 
• Must be able to deal with a range of ongoing tasks at the same time and be able to cope under pressure.  

Desirable Criteria

• Experience of using Microsoft Project or similar tools. 
• Experience of project delivery using recognised project management methodology. 
• Experience implementing project management tools and templates. 
• PRINCE2, APM, Agile or equivalent project management qualification. 

Benefits

Alongside your salary of £23,450, OFGEM contributes £6,331 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

When you press the ‘Apply now’ button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.  

You will then be asked to provide a 1250 word ‘personal statement’ evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.