About the job

Job summary

Integrated Risk and Intelligence Service (IRIS) provides a range of services across DWP, supporting and enabling prevention, disruption and correction activities in relation to fraud and error. 

The IRIS Corporate Services Team sit at the heart of the IRIS community, leading on key functions such as recruitment and capability, communications and engagement, alongside planning and governance. 

This role sits within the Planning, Assurance and Governance team and will require you to work collaboratively across IRIS, Counter Fraud Compliance and Debt (CFCD) and wider DWP to facilitate the successful delivery of our aims and objectives. 

The requirements of the role:

• Be a self-starter who can also spot opportunities to explore building up the IRIS profile through ongoing engagement with key stakeholders, identifying early opportunities for improvement in process, strategy, capability, and planning within IRIS.
• Be successful at building trust and good working relationships within the whole of IRIS, CFCD, DWP and beyond, acting as a positive advocate for our area of the business.
• Enjoy working at pace, but also be comfortable producing products with longer deadlines, and pulling different products in to one coherent space, to support better strategic decision making in relation to Fraud and Error across the Department.
• Be a team player who is happy to be agile in their ways of working and embrace the flexibility needed to sometimes undertake ad-hoc tasks and re-prioritise work streams following business needs.
• Be someone who wants to continuously improve ways of working and key products, to ensure collectively our team is always striving to deliver the best we can. 
• Strong knowledge of Microsoft Office applications is required.

Job description

• Responsible for updating all reporting needs both internal and external, ensuring potential risks are highlighted and actioned.
• Manage and facilitate the receipt and progress of new work requests for IRIS services and triage and impact new work, working with requestors to explore and expand upon problem statements identified.
• Administer shared mailboxes ensuring access requirements are adhered to, user roles are assigned, and audit trails recorded.
• Utilise project management tools and Microsoft 365 applications to monitor and report on the status and progress of IRIS requests and projects.
• Provide advice on Information Management requirements for all teams within IRIS, and promote best practice, ensuring processes are kept up to date and reviewed regularly to ensure they are fit for purpose under the latest guidelines and safeguarded with the appropriate controls applied.
• Awareness of risk management principles.
• Ensure assurance processes are understood, and the relevant Data Governance is available and embedded in line with Assurance Frameworks.

Person specification

We welcome applications from candidates who demonstrate the following skills and experience:  

Essential Criteria:

• Strong communications skills using a variety of communication methods including digital and telephony (Lead Criteria).  
• Ability to work under pressure and ensure actions are completed in a timely manner (2nd Lead Criteria).
• Strong evaluation skills to interpret and report on complex work activities. 
• Sound and confident decision-making ability. 
• Develop effective relationships with key stakeholders and work collaboratively with colleagues. 

Desirable Criteria:  

• If based in Wales, the ability to speak Welsh is desirable.  

Benefits

With great benefits including:   

• Generous annual leave – 23 days on entry, increasing up to 30 days over time (pro–rata for part time employees), plus bank holidays and one day of leave for the King’s Birthday. The exact number of days of annual leave will be determined by any current years of service.  
• Competitive maternity, paternity and parental leave we also recognise the importance of a good work-life balance and offer flexible working and a family friendly approach to work.  
• Training and apprenticeships and up to 5 days’ personal development and learning allowance.  
• Flexible/hybrid working. 
• Employee discount schemes.  
• Free wellbeing support.  
• Opportunities to make a real difference through joining forums, initiatives and charities.  
• Interest free travel loans.  
• Vodafone advantage discount scheme.  
• Highly sought-after civil service pension - your pension is a valuable part of your total reward package where: 
• The employer makes a significant contribution to the cost of your pension.  
• Your contributions come out of your salary before any tax is taken. This means, if you pay tax, your take-home pay will not be reduced by the full amount of your contribution.  
• Your pension will continue to provide valuable benefits for you and your family if you are too ill to continue to work or die before you retire.  
• For more information, visit civilservicepensionscheme.org.uk     

Location

Applicants should apply for suitable posts where they can travel to and from their home office location daily within a reasonable time.   

Please note that regular travel to our office in central London will be required. 

Please be aware that this role can only be worked in the UK and not overseas. Relocation costs will not be reimbursed. 

Please see slide 2 in the candidate pack for list of possible locations.  

The applicant who is successful after interview will be asked their three preferred locations via an offline email process. Applicants should apply for suitable posts where they can travel to and from their home office location daily within a reasonable time. 

Hybrid Working

This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home.  This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.

Hybrid Working will not commence until the training / consolidation period has been successfully completed. 

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Stage 1 - Application and Sift  

As part of the application process, you will be asked to complete a Personal Statement in no more than 1000 words detailing the relevant skills and experience you can bring to the role, based on the Key Criteria listed. Please pay particular attention to the lead criteria, if you do not demonstrate this on your application, you will not progress to interview stage. The written evidence you provide must relate to your own experiences.         

Further details around what this will entail are listed on the application form.

When completing your Personal Statement, please read and understand the Key Criteria thoroughly, as this is what your written evidence will be assessed against. Your layout is entirely your preference. You may choose narrative, bullets, etc. You may choose to address each criteria separately, however, one narrative example may cover and evidence several key criteria. You may not be able to meet all the key criteria, but please ensure you evidence the key personal requirements, what have you done that’s relatable to the requirements. You don’t have to explain the whole process, just what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why. What you can do, the skills you have that are transferable to the key requirements, and the life experience or passion you have that are linked to this role.  

If you do not have work-based examples then please give examples from school/college, clubs, volunteering or other activities you have been involved in. You don’t have to explain the whole process, just what you have done and the skills and experience you have used.   

Should a large number of applications be received, an initial sift may be conducted using the two Lead Criteria:   

• Strong communications skills using a variety of communication methods including digital and telephony (Lead Criteria).
• Ability to work under pressure and ensure actions are completed in a timely manner (2nd Lead Criteria).

Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.

**Please note the closing date for your full application is 23:55 on 20/02/2024**     

Sift scheduled to be held 22/02/2024 to 08/03/2024. These dates may be subject to change.   

Some need-to-know information.  

It is important that you take time to read the Candidate Pack which can be found at the bottom of this job advert.  

Stage 2 - Interview   

Those who pass the Written Application Sift with the required score will be invited to a blended interview and will receive an electronic notification to your Civil Service Jobs account.   

Please note that interviews will be via video using Microsoft Teams and you will need to use your personal or work device to access the video link. You will receive a link to join the interview at the appointed time through the email account you provide us with on your application.    

Interviews are scheduled to take place between 25.03.2024 to 29.03.2024, Please note that these dates are only indicative at this stage and could be subject to change. Interviews will be scheduled Monday to Friday, between 09:00 to 17:00.  

Communications will be electronic and/or by telephone therefore it is vitally important that you check your Civil Service Jobs account regularly, as well as your spam/junk email folder. Telephone calls may show as a withheld number, it is important that you answer so that your interview can be confirmed.     

Preparing for the Interview   

The interview will take approximately 40 minutes where you will be asked a mixture of Behavioural and Strength questions.  A blended interview aims to be more of a conversation offering a more inclusive approach. The Behaviour and Strength based questioning explores not only what you the candidate can and has done, but also your potential.     

Behaviours  

You will be assessed against the Civil Service Behaviours listed above at Level 3. To help you prepare and settle into the interview you will be sent the behaviour questions in advance of the interview. These questions should be treated as confidential and should not be shared. The interview panel may ask you other questions which will not be shared in advance, including follow-up questions, and those about your strengths.  

An example of a Behavioural question would be “Tell me about a time when you’ve had to deal with a difficult customer.”  

It may help to use one or more examples of a piece of work you have completed or a situation you have been in and use the WHO or STAR model to explain:      

• WHO - What it was, how you approached the work/situation and what the Outcomes were, what did you achieve? or  
• STAR - What was the Situation? That were the Tasks? What Action did you take?  What were the Results of your actions?  

Strengths  

It is difficult to prepare for strength type questions. However, you can think through your answers, focus on your achievements and aspects you enjoy and decide how these can be applied in the organisation and role.   

While strengths questions are shorter and we do not expect a full STAR response, the panel is interested in your first reaction to the question and information or reasoning to support this.  

If you do not have work-based examples then please give examples from school/college, clubs, volunteering or other activities you have been involved in.    

If you withdraw your application at any stage, it will not be progressed any further.    

Stage 3 – Offer  

Once all interviews have been completed, candidates will be notified of the outcome by email. Offers will be made in strict merit order to the highest scoring candidate first. The successful candidate(s) will be notified of a start date following successful security checks, which is likely to be from April 2024.  

Further Information  

Find out more about Working for DWP  

A reserve list may be held for a period of 6 months from which further appointments can be made and reserve list candidates will be appointed in merit order.  

Please note:    

• If you are offered the role you applied for, in a location you have expressed a preference for, and you decline the offer or are unable to take up post within a reasonable timeframe you will be withdrawn from the campaign and removed from the reserve list, other than in exceptional circumstances*.    
• If DWP makes an offer of an alternative role or location to that which you originally applied for, and you decline that offer, you will be able to remain on the reserve list.   

*Note - Exceptional circumstances could be when a candidate has requested a contractual Part Time Working Pattern and this pattern cannot be accommodated in the initial role offered, or in cases of serious ill health.   

Candidates should also note that if successful in this campaign, you will be expected to remain in post for a minimum of 18 months before applying for any other lateral moves within DWP.    

Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk  

If successful and transferring from another Government Department a criminal record check may be carried out.  

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf.  

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.   

For further information on the Disclosure Scotland confidential checking service telephone the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk  

You must meet the security requirements before you can be appointed. The level of security needed is Security Check (SC).  
  
For meaningful checks to be carried out, you will need to have lived in the UK for a sufficient period of time, to enable appropriate checks to be carried out and produce a result which provides the required level of assurance. Whilst a lack of UK residency in itself is not necessarily a bar to a security clearance, an expectation of UK residency may range from 3 to 5 years. Failure to meet the residency requirements needed for the role may result in the withdrawal of provisional jobs offers.   

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.   

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.  

The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.  

Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP's terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing.  

DWP takes development seriously. Our aim is for our colleagues in these roles to be appropriately skilled and qualified – as determined by the business. To support this aim you may be required to undertake a work-based qualification, which may be in the form of an apprenticeship, which will support you in further developing your professional knowledge and skills for this role and your future career development. The qualification can be undertaken in work time, you agree to take this job on the basis that you may be required to undertake a work-based qualification; a candidate’s failure to participate fully in the professional programme, once appointed, may be a breach of their employment contract.   

If DWP decides that it is no longer a requirement for you to undertake and attain a work-based qualification, it will release you from this obligation. Any decision to release you from this obligation will not be a breach of contract by DWP.  

Important   

If you hold a level 3 qualification (2 A levels or equivalent) then please bring your certificates with you to the interview if you have them.  

New entrants are expected to join on the minimum of the pay band.

Reasonable Adjustment  

At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.  

We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.  

If you need a change to be made so that you can make your application, you should contact Government Recruitment Service via DWPrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.  

Complete the “Reasonable Adjustments” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.  

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.  

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.