About the job

Job summary

Why JNCC?

We’re small enough (c.300 staff) that your voice is heard by everyone including the CEO, but big enough that we have all the skills, resources and people you’ll need to get the job done. All our staff are passionate about conservation and making a difference to the world we live in. We have a very flexible, inclusive and welcoming organisational culture. Our Executive Management provides employees with the freedom and tools you will need, and our friendly team will assist you in your role.  
 
JNCC is committed to maintaining employee health and wellbeing, whether it is physically, emotionally, financially or socially, and offers a range of benefits to support employees in this. Such benefits include the option to join the Civil Service Pension Scheme, professional and personal development opportunities as well as an exciting job in a unique environment.  

Post background

This post is part of the Governance Teamlet, part of the Governance and Support Services Team. The teamlet comprises one Senior Personal Assistant, four Personal Assistants and one Admin Officer and assists with the day-to-day running of the Executive Leadership Team.  Discretion and confidentiality are essential attributes for this post. The post holder will also need to quickly acquire knowledge of the organisation and its key personnel and external stakeholders.

Reporting to the Senior Personal Assistant, the post holder will provide high quality PA support to the Directors to enable them to deliver their responsibilities effectively. The post-holder will be expected to be proactive and work flexibly to help maintain the professional image of the JNCC.  The post-holder will be required to work with individuals at all levels to maintain the highest standards of service to support the work of the Executive Team.  

Job description

Post Duties 

• Providing PA support to Directors as required including diary management, dealing with telephone enquiries, managing email correspondence, organising often complex travel arrangements, arranging meetings and conferences and dealing with visitors in a helpful and professional manner. The post-holder will be required to prioritise messages and requests to ensure appropriate and timely action is taken.

• Maintain knowledge of the Directors work remits and responsibilities to ensure tasks and meetings are prioritised effectively and Directors have a forward plan of engagement and receive reminders for upcoming deadlines.

• Gather information, liaising with staff as necessary, to draft letters/papers/briefings to ensure the Directors have the information needed on time.

• Providing secretariat support for internal boards, including minute taking and paper formatting.

• Presentation of documents, briefing papers, reports and presentations using standard Microsoft Office software and maintaining these in accordance with JNCC’s information management policy

• Management and publication of content on the JNCC website, intranet, MS Teams and SharePoint, ensuring confidential papers are managed appropriately and can be accessed by designated individuals.

• Project management including the management of call-off contracts, reviewing annual agreements, processing requisitions, monitoring budgets, adhering to financial procedures and ensuring value for money.

• Deputising for team members during periods of absence.

Person specification

Please demonstrate in your statement your suitability for the position.

Benefits

Alongside your salary of £26,379, Joint Nature Conservation Committee contributes £7,122 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

As part of the application process you will be asked to complete a statement of suitability. In your statement, refer to the Behaviours and experience section of this advert to show how you’re suitable for the role.

Please use the STARR technique

• Situation: Set the stage. 
• Task: Explain where you fit in. 
• Action: Describe each step. 
• Results: Impress with your achievements.
• Reflection: what have you learned 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.