About the job

Job summary

The Civil Service embraces equality, diversity, and inclusion. At HSE, your personal qualities are as important as your professional experience. We welcome applications from all backgrounds and all walks of life.

Our approach is to recruit “on merit on the basis of fair and open competition”, in line with the Civil Service Commission’s Recruitment Principles. As such, our thorough selection process ensures that you and every other candidate receive equal and fair treatment.

HSE is highly regarded both nationally and internationally. The benefits that our work brings to business, workers and the UK economy are clear. Improved health and safety risk management protects workers and translates into reduced sickness absence, lower healthcare and welfare costs, and better productivity.

For further information about HSE go to: http://www.hse.gov.uk

This is a new role in a new Division of HSE. HSE’s Specialist Division comprises Inspectors and Scientists who provide technical input and advice to support HSE’s core regulatory functions.

The Commissioning and Work Recording (CWR) Team has been created to define, maintain and continuously improve the framework for how specialist work is agreed (commissioned), planned, delivered and recorded. 

As a CWR Performance Analyst, you will play a key role in designing the structures and processes associated with how specialist work is managed in the Division, including the implementation of work recording processes to supplement existing systems and drawing together data from a range of sources into summary reports and dashboards.  

Job description

This role will require specific data analytic expertise using Microsoft 365 applications such as Excel, SharePoint lists, Power BI and Power Automate, and specific applications such as HSE’s Inspection and Investigation case management system.

This post reports to the Team Leader for specialist work commissioning, recording and reporting. You will work with Leaders across the division to develop and implement appropriate work commissioning and recording processes for the different types of work the division undertakes. This will include establishing and maintaining information about all work being undertaken by the division e.g. work plans and progress against plans, to provide appropriate information on divisional performance. You will develop suitable divisional work recording mechanisms for those types of work not already recorded by existing HSE systems, and implement new divisional work recording approaches that bring together data, from existing and new sources, to provide monthly management reports for team and unit leaders and the Divisional Director.

This role involves some travel and overnight stays to attend events and meetings with colleagues in other HSE offices. Expenses will be reimbursed in accordance with HSE's travel and subsistence policy.

Part time working hours are available for this role. We can accept part time applicants who can commit to working a minimum of 30 hours Per week

At HSE, we are proud to be able to offer our people the opportunity to work in a hybrid way which combines working from home and the office. This is a voluntary, non-contractual arrangement and your allocated office will be your contractual place of work. There will be a requirement to travel to the office for various activities e.g., collaborative working, supporting and training colleagues. If hybrid working is suitable for you and your role, the arrangements will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. Therefore, we would encourage candidates to consider if the commute from home to the office is a feasible distance to travel before making an application. Please note that if you are successful, hybrid working will be discussed prior to taking up the post.

There may be a chance for the successful candidate to develop and obtain qualifications with this role, which would be funded by the HSE. 

Please note that a reserve list will be held for 12 months on this vacancy.

Person specification

Essential skills and criteria

Experience of:

• Developing processes. While not essential, experience of doing so in a technical or project environment would be beneficial, as would experience of Microsoft Visio
• Advanced Excel skills and Microsoft 365 applications, including how to build systems for data capture, analysis and visualisation using Excel and SharePoint.
• Analysing large and complex quantitative and qualitative datasets, and designing different data visualisations for different internal and external audiences e.g. internal use for leaders and specialist inspectors, external use in the HSE annual report
• Good communication skills, able to present data to different audiences
• Collaboration and team working experience.

Responsibilities

As a Performance Analyst you will deliver key tools, information and intelligence for the operational activities carried out by your division. You will perform data analysis, data manipulation, performance reporting and where possible, process automation to reduce the maintenance required. This will include:

• As the most senior Performance Analyst in the Division, to lead and provide the technical direction for effective data management, analysis and interpretation.
• Develop work commissioning and recording processes, and portfolio management processes from the high-level narrative provided by division leaders to the detailed process flows that will be required
• Develop work recording tools where they are needed using Microsoft 365 applications e.g. data capture, analysis and visualisation using tools such as Excel, SharePoint, Power Automate, Power BI etc.
• Develop appropriate guidance in the use of division specific processes. Work with your team leader to develop and deliver training for users of the new divisional processes and work recording tools. Post training, support all users of the processes to understand and deliver what is required of their role
• Maintain the processes and tools that have been implemented. Contribute to continuous improvement of the processes and tools by gathering user feedback and working with your Team Leader to identify and implement necessary changes.
• Create tools to deliver suitable Management Information (MI) dashboards and reports at team, unit and divisional level. Ensure these are generated accurately and on time every month. Work with users of the MI dashboards and reports to continuously improve as appropriate
• Create bespoke MI dashboards and reports as needed by divisional leaders.
• Discuss performance data at Team, Unit and Divisional level with appropriate leaders as needed to aid their understanding of the information being provided to them.

Desirable skills

• Power BI & Power Automate i.e. the ability to analyse large data sets and automatically create charts and data tables. Skills in designing Power BI or similar dashboards
• Project support or management experience i.e. monitoring plans, tracking milestones, analysing if work is on or off track etc to support those leading work in its timely delivery
• Working with technical professionals

Benefits

Alongside your salary of £32,802, Health and Safety Executive contributes £8,856 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Application Information

As part of the application process you will be asked to complete the following: 

• A CV that displays your career history, skills, experience and qualifications 
• 750 word Personal Statement which demonstrates how you meet the essential skills and criteria outlined in the person specification.

Please note that the CV is for information purposes only, and will not be marked at sift.

Upon submitting your short application form, you will be invited to complete a Civil Service Numerical Test. 

Please complete the online tests as soon as possible, within 24-48 hours is recommended, to allow time to complete your full application. If you successfully pass the test, you will then be invited to complete the final stage of your application. You must complete your full application form and online tests by 20th March 2024 at 12.00pm. If you fail to complete the online test and full application form before the deadline, your application will be withdrawn. Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.’

Application Guidance

Please access the following link for guidance on how to apply and how to complete a personal statement https://www.civil-service-careers.gov.uk/how-to-apply/

Sift Information

At Sift you will be assessed on your personal statement. The Sift will take place 20th March 2024.

Interview Information

The interviews are due to be held during the week commencing 15th April 2024. At interview, we will assess you against the behaviours detailed within the advert and the technical skillsets. You will also be asked to provide a short presentation at the start of the interview. More information around the presentation will be provided if you are successful at sift. 

Please note the sift and interview dates may be subject to change due to panel availability. 

AI Tools & Platforms

During the application process candidates are allowed to utilise AI (artificial intelligence) platforms and Tools to support them in writing their Behaviours, CV’s and Personal Statements. However, all information submitted must be factually accurate. This includes presenting the ideas and experience of others, or those generated by artificial intelligence, as your own. All presented information will be assessed at the Interview Stage.

Further Information

Please note that a Reserve List will be held for the period of up to 12 months.

Sponsorship

This role is not open to application from those who will require sponsorship under the points based system. Should you apply for this role and require sponsorship your application will be rejected, and any provisional offers of employment will be withdrawn.

It is the candidate’s responsibility to ensure they are aware of the terms and conditions they will adopt should they be successful in their application. For a summary of HSE terms and conditions as part of Civil Service Reform, please see the attached document. Any move to HSE from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at here HSE is proud to be a part of the Disability Confidence Scheme (DCS). As a Disability Confident employer, we positively welcome applications from disabled people. We are committed to making workplace adjustments to ensure anyone can participate in the recruitment and selection process. We offer a guaranteed interview scheme for all disabled applicants who provide evidence of meeting the minimum requirements necessary for the post. If, during the application or interview process, you require any assistance due to a disability or a medical condition, please contact us at the email address below to discuss how we can support you.

If successful in securing your role, HSE can provide suitable workplace adjustments to support you throughout your career with HSE. If you have a disability and you need an application form in an alternative format or you would like to know more about our recruitment process, please contact: hr.resourcing-team@hse.gov.uk

Please note, if you are a current civil servant and you are currently undergoing any of the following formal actions your application will not be progressed any further; Formal discipline action, any formal action regarding attendance, poor performance or any restriction of duties as a result of disciplinary action.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.