About the job

Job summary

There is an exciting opportunity to join the group who administers and supports the Recruitment and Learning & Development needs within Dstl. As a People Services Administrator you will be responsible for providing professional administration support with a focus on Human Resources (HR). You will provide support to a range of internal colleagues and external partners as part of an excellent end to end administration service.

Dstl recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution.

We particularly welcome female and ethnic minority applicants and those from the LGBTQI community, as they are under-represented within Dstl at these levels.

Job description

In this role you will:

•    Providing a first level of contact for line managers and individuals; giving information ensuring consistency of approach by line managers.
•    Process Interview requests for internal and external candidates, offer request forms, and all other admin support for the on-boarding of new employees.
•    Maintaining and developing effective relationships with other Divisions and Service providers to deliver an effective administration service.
•    Ensuring agreed standards, quality and user satisfaction are achieved.  
•    Working effectively within a team providing efficient and timely support across the business.
•    Inputting and updating data accurately on corporate and management systems following information and data handling requirements. 
•    Establishing own and colleagues understanding of all relevant processes to deliver consistent and effective administrative support.

Person specification

We are looking for someone who has:
Essential:
•    Experience of delivering trusted, high level administrative support within a HR / Recruitment environment
•    Able to deliver the highest level of customer service to all external and internal customers.
•    Experience of using electronic systems for managing and sharing information
•    Ability to use IT systems and spreadsheets to record data quickly and accurately, ability to compose emails and convey simple clear messages 
Desirable:
•    Working knowledge of providing information, advice and guidance, procedures and processes to line managers and individuals
•    Experience of using Applicant Tracking Systems (ATS) or a Customer Relationship Management (CRM) software is advantageous. 

Important Information

Our work in defence, security and intelligence requires our employees to be UK Nationals who are able to gain a high level of security clearance to undertake the projects we are involved in to protect us from security threats. For this reason, only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners.

This role will require full UK security clearance and you should have resided in the UK for the past 5 years. For some roles Developed Vetting will also be required, in this case you should have resided in the UK for the past 10 years.

Benefits

Alongside your salary of £22,754, Defence Science and Technology Laboratory contributes £6,143 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.We want you to have your best chance of success in our recruitment process, so If at any stage of the application process you would like help or assistance please contact the Dstl Recruitment Team dstlrecruitment@dstl.gov.uk and we will do all we can to support you.

Sifting will take place week commencing the 29th January 2024 with interviews to be arranged from the 19th February 2024

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

This job is not open to candidates who hold a dual nationality.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.