About the job

Job summary

We are looking for a Public Bill Office Deputy Office Manager to join our Legislation Office at House of Lords. This is a position where you will be supporting the daily and weekly scheduling of office deliverables, and line-managing and supporting the team of Legislation Document Managers. You will be expected to become familiar with the procedural side of the PBO’s work to help the Office provide assistance and guidance to Members, and with the Office’s specialist software systems.

This is an opportunity to work on a hybrid basis where you will be able to work 1-2 days from home and the other days onsite at Parliament! This is an exciting opportunity to learn first-hand about the legislative process and contribute at its exciting and fast-moving centre.

Job description

You’ll be accountable:

• To support the PBO Office Manager in managing the accurate, timely and cost-effective production by the team of all public bills and amendment documents (including ‘ping pong’ documents), Measures and Acts, within the specified timeframes, providing a first point of escalation, problem resolution and quality control for the Legislation document managers team.
• To act as a senior expert user of bespoke business-critical systems supporting the PBO such as Lawmaker and LegHub, investigating and resolving issues as they arise, and contributing to the future development and ongoing implementation of the team’s digital systems.
• To support the PBO Office Manager in the routine scheduling of work across the office to ensure the timely delivery of all office products, including daily procedural briefing and checks provided by senior colleagues.
• To line-manage a team of Legislation document managers at HL6, taking responsibility for that team’s training and development and on a day-to-day basis coordinating the work of the PBO admin team and providing support.
• To deputise for the PBO Office Manager, as required, including by guiding and developing the PBO team in dealing courteously and efficiently with enquiries, overseeing the collation of statistical data, and supporting business continuity planning.

Person specification

What we’re looking for:

• A strong team player, with the ability to represent the Office in a busy, frontline location.
• Strong communication skills and a methodical approach, allied with a high level of flexibility to adapt to shifting priorities in day-to-day operations, and excellent management skills.

It would be even better if you had or if you’re willing to develop…

• A good understanding of the legislative process and the ability to quickly learn more.
• Experience of using legislative publishing or drafting software, such as Adobe FrameMaker or Lawmaker.
• Experience of involvement in software deployment, testing and training.

Benefits

Details of our employee benefits can be found at https://www.parliament.uk/mps-lords-and-offices/offices/lords/lordshro/employee-benefits/

What you’ll get in return:

• 30 days annual leave (increasing to 35 after one years’ service).
• Generous pension scheme.
• Discounts from well-known brands and retailers.
• Parliamentary health and wellbeing programme.
• The opportunity to witness history in the making!

Things you need to know

Selection process details

If you require any reasonable adjustments during the application process, please contact HLRecruitment@parliament.uk.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.