About the job

Job summary

Are you looking for a role where you can utilise your organisational skills and build effective relationships?

The role of PA to Strategic Director requires insight into the work of Education Scotland, involving regular contact with the most senior staff within the Agency. The main purpose of the post is to provide effective and high quality one-to-one support to one of the Agency’s Strategic Directors (SD) and support the work of our Leadership Team and undertake a variety of clerical, admin, and decision-making tasks.

Job description

• Monitoring and managing the SD’s mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up.
• Providing support for the SD and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within Education Scotland.
• Actively managing the SD’s calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Proactive and forward planning of the SDs time, ensuring urgent matters are identified and highlighted as soon as possible.
• Co-ordinating all material and support (including travel), for meetings and visits offsite.
• Supporting another SD in the absence of their PA in addition to their own substantive responsibilities.
• Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
• Supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance.

Person specification

1. Excellent organisational skills and ability to work using your own initiative.
2. Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
3. Experience of providing administration support to senior leaders.
4. Experience of working in a fast paced office environment, proficient in the use of Outlook.

Benefits

Alongside your salary of £29,013, Scottish Government contributes £7,833 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

To be confirmed.

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.