About the job

Job summary

We are currently looking for a Purchase to Pay (P2P) Manager to join our Finance Function within the Corporate group.

 

This is a full-time opportunity, on a permanent basis. The role will be based in 10 South Colonnade, Canary Wharf London, E14 4PU. Please be aware that this role can only be worked in the UK and not overseas.  

Government departments and agencies are working towards implementing a minimum 60% attendance in office sites.

We are currently implementing a flexible, hybrid way of working, with a minimum of 8 days per month working on site to enable the collaboration and contact with partners and stakeholders needed to deliver MHRA business. Attendance on site is driven by business needs so depending on the nature of the role, this can flex up to 12 days a month, with the remainder of time worked either remotely or in the office. Some roles will need to be on site more regularly.

The salary for this role is £42,869 p.a. + an Accountancy Allowance of £4,000 (qualified candidates) or £2,000 (part qualified candidates). Please discuss with the hiring manager before accepting an offer.

 

Who are we? 

The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research.  

The core purpose of the Finance Division is to ensure public funds are spent wisely and that the Executive and the Board make informed decisions about costs and investments than bring public value outcomes. 

The services Finance provides range from Finance Operations, through to Accounting, Reporting and Control, Strategic Finance, Finance Business Partnering and Risk and Assurance.

The Finance Operations function is responsible for ensuring that the agency has effective processes and systems in place to accurately process financial transactions and report financial performance to the business. This area is also responsible for driving continuous process efficiencies and improvements across the function, delivering maximum value for the Agency and ensuring robust controls are in place. The Finance Operations function comprises all transactional teams in finance, namely Accounts Receivable, Accounts Payable, Cash Management, Transaction Procurement and Systems Support.

Job description

What’s the role?

 

The Purchase to Pay team is part of Finance Operations function and is responsible for the processing of accounts payable invoices and purchasing transactions. The purpose of the role is to ensure that MHRA has sound P2P processes in place to accurately and efficiently process and record P2P transactions and report financial performance to the business.

This role is responsible for day to day management of the Procure-to-Pay operations for the Agency. This encompasses the end-to-end P2P process starting with a purchase requisition through to procurement operations and accounts payable. The role is solely responsible for the smooth and efficient running of the P2P processes and their compliance with HMG rules and regulations and the Agency’s SOPs.

Key responsibilities: 

• To act as work stream lead for all P2P transactions, ensuring that the P2P team functions are operating effectively, and that robust systems of control are in place
• Manage the Transactional Procurement Team responsible for the Agency’s procurement operations management including supplier set up and maintenance and being a first point of contact regarding any disputes and queries from suppliers and internal stakeholders
• Manage the Accounts Payable (AP) Team: The AP team provides financial, administrative and clerical support to the organisation by processing, verifying and reconciling invoices, completing payments and controlling expenses.
• Prepare vendor account analyses and monthly reports and supports month-end close activities for the AP ledger, ensuring all ledgers are closed and reconciled
• Ensure the agency comply with HMG Payment standards
• Deputise for the Head of Finance Operations – Provide cover when required to the Head of Finance Operations

Person specification

Our successful candidate will have: 

• Extensive experience of Procure to Pay Processes (Purchasing, Contracts, Accounts Payables)
• Experience of leading business change and influencing external stakeholders across an organisation to secure benefits
• Substantial experience of managing Financial or Procurement Transactions teams with a demonstrable track record of improving performance through technical know-how and analytical skills
• Strong decision-making skills able to demonstrate when and how to change or alter procedures and processes to achieve greater efficiencies and effectiveness
• Strong senior level operational experience with demonstrable experience of improving processes and systems.

 

 

 

If you would like to find out more about this fantastic opportunity, please read our Job Description and Person Specification! 

 

Please note: The job description may not open in some internet browsers. Please use Chrome or Microsoft Edge. If you have any issue viewing the job description, please contact careers@mhra.gov.uk 

Benefits

Alongside your salary of £42,869, Medicines and Healthcare Products Regulatory Agency contributes £11,574 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

We use the Civil Service Success Profiles to assess our candidates, find out more here. 

 

• Online application form, including a statement of suitability, attached as a PDF of no more than 1000 words demonstrating how you meet the Behaviour, Experience and Technical criteria on the person specification. Please ensure all application questions are completed in full; your application may not be considered if any responses are left blank. Our applications are CV blind, and our Hiring Managers will not be able to access your CV when reviewing your application. Please ensure not to include any personal identifying information on your supporting information.
• Interview, which can include questions based on the Behaviour, Experience, Technical and Strengths Success Profiles. 

 

In the instance that we receive a high number of applications, we will hold an initial sift based on the lead criteria of ‘Substantial experience of leading Financial Transactions teams with a demonstrable track record of managing change and improving performance through technical know-how and analytical skills’.

Applicants are assessed on whether they meet any mandatory requirements as well as the necessary skills and experience for the role. Applications are scored based on the statement of suitability provided. You can view the criteria for this role in the job description.

 

 

Use of AI in Job Applications

 

 

Applicants must ensure that anything submitted is factually accurate and truthful. Plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.

 

 

If you require any disability related adjustments at any point during the process, please contact careers@mhra.gov.uk as soon as possible. 

  

Closing date: 31 July 2024

Shortlisting date: 01 August 2024

Interview date: W/C 05 August 2024

 

Candidates will be contacted within a week of the sift and the interviews completed to inform them of the outcome.

 

If you need assistance applying for this role or have any other questions, please contact careers@mhra.gov.uk 

 

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules. Further information on whether you are able to apply is available here. 

Successful candidates must pass a disclosure and barring security check as well as animal rights and pro-life activism checks. People working with government assets must complete basic personnel security standard checks.

Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

Any move to the MHRA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here.

 

Successful candidates may be subject to annual Occupational Health reviews dependent on role requirements. If you have any queries, please contact careers@mhra.gov.uk.

 

In accordance with the Civil Service Commissioners’ Recruitment Principles our recruitment and selection processes are underpinned by the requirement of selection for appointment on the basis of merit by a fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should firstly contact Mira Mepa, Head of Recruitment and Operations, Mira.Mepa@mhra.gov.uk.  

 

If you are not satisfied with the response you receive, you can contact the Civil Service Commission at: civilservicecommission.independent.gov.uk 

 

info@csc.gov.uk 

Civil Service Commission 

Room G/8 

1 Horse Guards Road 

London 

SW1A 2HQ 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.