About the job

Job summary

National £51,824 - £61,414

Inner £55,799 - £65,089

Job Overview

UKHSA is an executive agency, sponsored by the Department of Health and Social Care. Established in October 2021, we are the nation’s expert health security agency responsible for protecting every member of every community from the impact of infectious diseases, chemical, biological, radiological and nuclear incidents and other health threats. We provide academic, scientific and operational leadership at national and local level, as well as on the global stage, to make the nation's health secure.

The UKHSA People Group plays a key role in supporting the business through change as we build our organisation and ensure we operate efficiently and effectively to achieve our vision. This means a customer focused, solution-driven delivery of priorities across the whole People/HR spectrum - at the same time as undergoing our own redesign/restructure to ensure we are appropriately sized and skilled to deliver and excel.  

Location

The UK Health Security Agency (UKHSA) operates a hybrid working model where business needs allow.  This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London).  Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs. 

The balance between home and workplace working is to be agreed with the line manager, determined primarily by business need and in line with departmental policy.

Please be aware that this role can only be worked in the UK and not overseas.

Job description

Main duties of the job

To meet our strategic goals, within the changing and challenging environment in which we operate, requires us to evolve and optimise the way we operate. In a rapidly transforming organisation, there is a need for us to continuously look for ways to improve our Operating Model. A key component of any high functioning operating model is Organisation Design.

Reporting to the Head of Leadership and Organisational Effectiveness, the Organisational Design Lead will build/develop UKHSA’s Organisation Design capability and help the business improve organisational effectiveness and efficiency, through high-quality Organisational Design.

Our ambition is to have high-performing teams and individuals, within a well-designed organisational structure, that promotes collaboration, improves co-ordination, optimises communication, accelerates decision making and enables us to work together towards shared objectives, whilst adapting effectively to changing circumstances.

Working with teams, including Operating Model, Strategic Workforce Planning and other from the wider business, you will get to understand how the business operates and play a pivotal role in helping the organisation overcome complex UKHSA OM and wider system challenges, by leading innovative and forward-thinking approaches to Organisation Design.

Acting as the ‘go to’ Organisation Design SME / centre of expertise for UKHSA, you will develop Organisation Design capability, including methodologies, frameworks and tools, alongside overseeing and supporting the delivery of key Organisation Design projects and initiatives.

The role requires you to be proactive in promoting the Organisation Design offer, and stimulating and managing change, to drive efficiencies, elevate performance, and support a culture of continuous improvement, making a lasting impact on our mission – to protect the public’s health.

Roles and Responsibilities:

• Leading and building the Organisational Design capability for UKHSA, embedding best practice across the organisation through innovative design methods, practices and processes.
• As part of building Organisation Design capability, identifying and supporting relevant development for teams to build increasing skills, knowledge and expertise to undertake Organisation Design initiatives within their areas, creating flexibility and agility to respond to changing circumstances more efficiently.
• Leading a consultancy like service provision, collaborating with the business to deliver Organisation Design projects/programmes, that support Operating Model transformation and realise efficiency savings or benefits aligned to our tactical or strategic goals.
• Providing technical and professional leadership, advice and guidance on Organisation Design, becoming a trusted authority on Organisation Design.
• Creating an Organisation Design roadmap that plans, prioritises and sequences new Organisation Design requirements as they emerge, then overseeing the design and implementation of new structures.
• Working with the Operating Model Lead/Team, Workforce Analytics Lead/Team and wider business, to proactively identify areas where targeted Organisation Design work is needed (for example due to new capability, ways-of-working, processes or technology), proposing courses of action based on best practice.
• Extracting from a range of data sources, appropriate data to produce establishment analytics and metrics, for example size, shape and spans of control, and help identify Organisation Design issues and opportunities.
• During the design phase, assessing the impact of changes and providing assurance that design principles have been adhered to and that the integrity / coherence of the overall Organisation Design (as part of the Operating Model) is maintained.
• During the implementation phase, tracking and evaluating our progress to demonstrate results, reporting on the realisation of benefits and savings.
• Continuously seeking to improve the core products and services that make-up the Organisation Design offer, such as establishment analytics, Organisation Design modelling and tracking/reporting, ensuring these compliment wider People Group and business offers (e.g. Strategic Workforce Planning and Financial/Business Planning).
• Developing effective relationships with Organisational Design professionals working across the Civil Service and other sectors. As part of this network, undertaking horizon scanning and ensuring Organisational Design best practice techniques are adopted and used in UKHSA.
• Supporting the implementation and rollout of the organisation’s new HR system, ensuring the components of Organisation Design are accurately reflected and maintained.
• Providing high quality, effective and supportive line management to team members, enabling them to perform to the best of their abilities.

Professional Development: 

• To participate in all mandatory training as required, i.e. fire safety, information governance and all other mandatory training
• Identify, discuss and action own professional performance and training / development needs with your line manager through appraisal / individual development plan.
• Attending internal / external training or CPD events

Person specification

It is important through your application and Statement of Suitability of 1,000 words (max) that you give evidence and examples of proven experience of each of the following criteria:

See full list in the attached Job Description

Essential Criteria:

• Significant experience in leading and developing a motivated, engaged, and high performing team or function, with the ability to engage and motivate others to work across organisational boundaries.
• Experience in Organisational Design, Change and/or Transformation and working across diverse functional areas, to drive holistic, impactful organisational change and improvement, in a complex or ambiguous environment.
• Experience of Operating Models and/or implementation of a strategy, understanding the relationships between people, processes and technology to deliver value to customers or the public.
• Experience of common areas of Organisation Design and or organisation/people transition, including role design/definition, hierarchical design, organisational modelling, cost modelling and sizing, grade levelling.
• Experienced with using data and analytics to drive change, and creating the supporting narrative and storytelling required to gain buy-in.
• Exceptional communication and interpersonal skills, with the ability to; engage and build positive working relationships with stakeholders; effectively advise, influence and challenge at all levels of the business; work collaboratively on complex issues, empowering others to be successful; train and develop others, sharing knowledge and providing technical support; build credibility and enable the join up of products and/or services.
• A record of successful delivery in a complex business environment, including critical thinking and analysis, and problem solving, to provide solutions to meet the objectives of the business.
• Proficiency in project management methodologies and practices, with a proven ability to lead complex projects from inception to successful completion. A track record of effectively managing resources, timelines, and deliverables while maintaining a keen focus on strategic goals.
• Curious mentality and able to bring fresh, innovative thinking into the business to improve service delivery, whilst keeping sight of the bigger picture and managing through ambiguity.

Desirable Criteria:

• Experience of working with OrgVue.

Benefits

Working for the UKHSA

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

For more information on the UKHSA please visit: UK Health Security Agency - GOV.UK (www.gov.uk)

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Range of health and wellbeing support

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK

Things you need to know

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical capabilities.

As part of the application process, you will be asked to provide a Personal Statement / Statement of Suitability in no more than 1000 words to demonstrate how you meet the essential criteria. This should outline your skills, experience, and achievements, providing evidence of your suitability for the role.

You will also be asked to provide information within the ‘Employer/Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

STAGE 1 - APPLICATION & SIFT: 

You will be required to complete an application form and a statement of suitability. Your Statement of Suitability should outline your skills, experience, and achievements, providing evidence of your suitability for the role, against the essential criteria (outlined in the person specification section). Your Statement of Suitability must not exceed 1,000 words.

If you are successful at this stage, you will progress to an interview.

STAGE 2 – INTERVIEW:

This competition will involve an interview via Teams or in person (preferred).  

As part of the process, candidates will be invited to interview which will involve an in-depth discussion of your previous experience and professional competence in relation to the criteria set out in the Person Specification.

All applicants that progress to interview will be assessed on behaviours / experience / and technical capabilities through Success Profiles. The Behaviours tested during the interview stage will be:

• Leadership
• Changing and Improving
• Managing a Quality Service
• Seeing the Big Picture

There might be a presentation you need to complete as part of your interview, information will be shared with you before your interview.

Expected Timeline:

Advert close: 23:55pm 29/01/2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Interviews: w/c 12/02/2024

Please note these dates could be subject to change.  

Security clearance level requirement

Successful candidates must pass a disclosure and barring security check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.  People working with government assets must complete Basic Personnel Security Standard checks.

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest. 

Please Note

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&Cs are found https://www.ukhsa.reed.com/

Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.

Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.