About the job

Job summary

We are looking for an Office Administrator to join our Legislation Office at the House of Lords. This is a position where you will get exposure to several different types of legislation including public bills, secondary legislation, and private and hybrid legislation. You will be providing a range of administrative support across these different areas, as well as assisting Counsel (Senior Lawyers).

This is an opportunity to work on a hybrid basis where you will be able to work 2 days from home and 3 days onsite at Parliament! This is an exciting opportunity for someone that likes a fast-paced customer-facing environment and enjoys having variety within their work tasks.

Job description

You’ll be accountable for –

• Supporting Counsel by monitoring and/or drafting emails, updating spreadsheets to track secondary legislation, printing and maintaining files.
• Resource Management including updating the office asset register, ordering and monitoring stationary, processing invoices and ensuring printers and other equipment is in order.
• Collecting and distributing daily business papers and other publications.
• Supporting the wider office including completing administrative tasks for the Public Bills Office and Legislation Office Committees as required.

For full information on the role and responsibilities, please see the attached job description.

Person specification

What we’re looking for –

• A minimum of English and Maths GCSE at grades A to C, or equivalent.
• Strong administrative and organisational skills
• Ability to deliver good customer service to a range of stakeholders.
• A high standard of ability in written English and basic numeracy, including accuracy and the ability to draft formal email responses.
• Ability to work in a large team with competing priorities.
• Ability to work effectively to deadlines and maintain reliability under pressure.
• Understanding of using Microsoft 365, particularly Outlook, Excel, Teams and SharePoint.

It would be even better if you had or if you’re willing to learn…

• An interest in Parliament and current affairs.

Benefits

What you’ll get in return -

• 30 days annual leave (increasing to 35 after one years’ service)
• Generous pension scheme
• Discounts from well-known brands and retailers
• Parliamentary health and wellbeing programme
• The opportunity to witness history in the making!

The work we do is vital to House of Lords, and you will be a pivotal member in the team strengthening the work of the House. The House of Lords is the second chamber of the UK parliament. It is independent from and complements the work of the House of Commons to:

• Make laws
• Check and challenge the actions of the government through questions and debates
• Investigate public policy and provide a forum of independent expertise

Things you need to know

Selection process details

Please complete your online application by 23.55 on Monday 15th January 2024.

If you require any reasonable adjustments during the application process, please contact hlrecruitment@parliament.uk or call 0207 219 5973.

Job offers are standardly offered at the minimum of the salary range.

The House of Lords Administration is committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all candidates regardless of their age, caring responsibilities, disability, gender/sex, gender reassignment/trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sexual orientation and socio-economic status. The Administration will also consider flexible working arrangements and reasonable adjustments.

We welcome and encourage job applications from people of all backgrounds. For this role we particularly welcome applications from groups which are currently underrepresented within the team, including applications from Black, Asian and ethnic minority candidates and candidates with disabilities.

 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.