About the job

Job summary

This is an excellent opportunity for you to experience a career as a Civil Servant working alongside Military Personnel.

Skilled Administrative Officers (AO) are crucial to the support of operations of Maritime Reserve Units (MRU). The primary function of MRUs is to deliver trained Reservists as elements of Operational Capability at Readiness as mandated by Navy Command.

We, as Civil Servants working in Defence, deliver integral support to the Business Objectives of Commander Maritime Reserves (COMMARRES). We form part of the Operational Delivery Profession, offering outstanding and exciting development opportunities. We are the face of the Civil Service within the MOD as frontline Operational Professionals to Royal Naval Reservists. We proactively support and react to the requirements of colleagues, partners, and senior personnel to enable the day-to-day administration of MRUs.

We value our staff and will provide you with the tools, resources, training, and development needed to succeed in your Civil Service Career.

This position is advertised at 37 hours per week. 

Job description

The North West and Midlands region includes HMS EAGLET (Liverpool), HMS FORWARD (Birmingham) and HMS SHERWOOD (Nottingham).

The position will be based in Nottingham primarily providing administrative support to HMS SHERWOOD and HMS EAGLET.

The Administrative Officer reports directly to the Support Manager and will provide general administrative duties to Maritime Reserve Units within our region, which will include but is not limited to the following responsibilities:

1. Working with a small team, provide general administrative support to Maritime Reserves personnel and colleagues within the region.
   
   
2. Process monthly payroll for Maritime Reserves personnel, producing reports and responding to queries as required.
   
   
3. As an Appraisals Administrator for Maritime Reserves personnel, support the Appraisals Coordinator ensuring the timely completion of performance reports.
   
   
4. Provide Information Management support in accordance with policy.
   
   
5. Provide Information Technology support to colleagues and Maritime Reserves personnel in relation to system access requests and ordering equipment.

We are an equal opportunity employer and value diversity within the organisation. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Person specification

You will have excellent communication and reasoning skills with the ability to maintain composure when dealing with challenging situations. Strong communication skills (both written and oral) with IT proficiency in Microsoft Office 365 (Outlook, Teams, etc). Can demonstrate excellent time management skills and has a proactive approach to work. You will be motivated and eager to learn and develop new skills.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

In order for your application to be considered, you must upload your CV ensuring it includes the following:

• Key achievements.
• Career History.
• Applied Skills, Knowledge and Experience.

At Sift, you will be assessed against the following Success Profiles Behaviours: 

• Leadership
• Managing a Quality Service
• Changing and Improving

At interview, you will be assessed against the following Success Profiles Behaviours: 

• Leadership
• Managing a Quality Service
• Changing and Improving

Sift is intended to be within 5 days post the advert closing with interviews expected in the weeks following.

If you are successful at the sift stage and invited for interview you should be prepared to give clear examples of Leadership, Managing a Quality Service and Changing and Improving in accordance with the Civil Service behaviours using The Success Profiles Framework.

Interviews are intended to be held face to face in HMS SHERWOOD, Nottingham.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk  

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.  

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.