About the job

Job summary

HMS Excellent is home to the Naval Headquarters and front-line training units. Based on Whale and Horsea Islands, in Portsmouth Harbour, it successfully blends heritage and history with a modern and progressive outlook. HMS Excellent is a unique shore establishment which has its roots in more than 100 years of naval history. It is home to the modern Navy Command Headquarters in Leach Building, plus training sites that prepare personnel for life at sea or deployed operations, such as the Defence Diving School, and the Phoenix Damage Repair Instructional Unit.

This position is advertised at 37 hours per week.

Job description

The Navy Health, Safety and Environment Protection Administrator for HMS Excellent is an exciting and key safety enabling role within a compact Health Safety and Environmental Protection Team. They will provide administrative support to the Health and Safety and Environmental Protection Team by maintaining all the health and safety databases, liaising with lodger units on variety of health and safety matters and control the teams Microsoft SharePoint and website. They will also assist the teams Safety Equipment Maintainer in their duties; including weekly fire alarm tests and maintaining first aid firefighting equipment.

The key responsibilities of the post are –

• Provide general administrative support to the EXC HSEP as requested by HSA.
• Provide administrative support to HSEP meetings including but not limited to; the HSEP Committee and the Building Managers Working Group. To include booking rooms, collating, and sending meeting packs and taking and distributing accurate minutes/ROADs.
• Distribute safety alerts and notices to the Building Managers, Lodger units and HSEP team and assist with internal communications.
• Maintain the EXC HSEP web pages on MODNET, working with page owners to ensure they are accurate and creating new pages upon request. To include updates to the Building Manager list.
• Maintain the EXC HSEP SharePoint and SharePoint Ltd on MODNET, creating new Document Libraries and ensuring they are compliant with JSP 440.
• Determine stationery requirements for EXC HSEP and submit regular orders.
• GPC holder for the EXC HSEP ensuring correct process is followed and value for money is achieved.
• Personal Loan Record (PLR) duties.
• Collate all HSEP Self Surveys and hastening all that are out of date.
• Procures and issues all memorandums of understanding for Commanding Officer.
• Incorporates any changes into Establishment Standing Orders
• Inputs all accident and incident data to the NLIMS team keeping site spreadsheets up to date.
• Maintain central records of test, maintenance, and visual examination.
• Report any faults identified during weekly fire alarm call point testing to the RPC help desk and Building Manager/custodian.
• Liaise with building managers/custodians to remind them when their next fire evacuation exercises are due.
• Support the Safety Equipment Maintainer in their duties; including conduct weekly fire alarm tests and extinguisher servicing.
• There is a requirement to drive due the establishment being split between two islands.
• To report any health and safety matters to their line manager.
• Act as first aid cover for events such as fireworks night, families day etc.
• Complete any appropriate or related work as required by their Line Manager to meet the business need.

Person specification

We are looking for a candidate who is: 

• Disciplined approach to procedures and problem solving.
• Assertive.
• Able to establish appropriate and effective relationships at all levels.
• Enthusiastic.
• Reliable and committed.
• Flexible.
• Coordinated.

Benefits

Alongside your salary of £23,310, Ministry of Defence contributes £6,293 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Feedback will only be provided if you attend an interview or assessment.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly.

Candidates will be required to provide CV details to include: job history; qualification details and previous skills and experience.

We welcome applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone.

At Application and Interviewing, you will be assessed against the following:

• Working Together.
• Seeing the Big Picture.
• Managing A Quality Service.
• Leadership.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.