About the job

Job summary

 The DEVELOP Directorate is large and complex, covering Force Development, Capability Sponsorship, Programme Delivery and Capability Planning. Due to the size and span of the Directorate the Business Management Team provides support on all functional business activities, programme management and governance as well as overseeing ‘business as usual’ elements of capability output. 

 This team is being expanded to incorporate a Sub-Portfolio Office which will be pivotal in ensuring that all Programmes, Projects and initiatives are adequately controlled, cohered and supported across all P3M functions, providing near ‘real time’ single version of the truth reporting to seniors both within the Directorate and upwards into the Navy Command Portfolio Office.  

 The Develop Sub Portfolio Programme Controls Officer will be experienced in a broad range of P3M functional activities at a ‘user level’ and may be assigned to support the functional leads within the Sub-Portfolio Office (Sub-PfO) and/or assigned to support Programmes/Projects across the Directorate. 

 These roles are undertaken in a dynamic environment and can be subject to change as Navy Command priorities evolve, but fully reflected in their objectives, which are updated as required through the reporting year.

This position is advertised at 37 hours per week.

 

 

Job description

• Support the function Programme Controls Lead in the development of specific approaches, implementation, and communication across the Directorate. 
• Support the Sub-PfO/Delivery Manager in the development of Governance and Reporting for the Directorate including H2A, QPRR as both OS and Secret. 
• Support the Delivery Manager in the management of the Develop Business Process 0, Programme Resource profiling and other Directorate specific P3M activities. 
• Support the development of a credible and workable governance structure to promote successful outcomes, including Governance Battle Rhythm, Terms of Reference development, stakeholder engagement matrices. 
• Support assurance activities for the SRO, that all project documentation is fully aligned to the key delivery milestones, and that information will be gathered from all parties to enable critical business decisions to be made. 
• Support all scheduling activities including development of the schedule on POL, key milestone maps or critical path networks, facilitating Planning & Dependency workshops. 
• Support all Risk & Issues Management activities including development risks & issues on POL/Secret, undertaking regular risk reviews and updates to the data held. 
• Support all POL activities, ensuring information is up to date and accurate as well as upskilling delivery team members on specific aspects as required. 
• Support the development/provision of information in support of all Programme/Project reporting requirements for Governance Boards and internal reporting activities both OS and Secret, including development of Board materials and undertaking the Secretariat function as necessary
• Support the Programme/Project Manager with situational awareness of current performance and any future issues that will prevent project delivery/progress. 

 

Person specification

Strengths: 

• Adaptable to variations in work or environment and your effectiveness isn’t impacted by change, flexible and versatile. 
• Ability to look for better ways of doing things and enjoy coming up with new and original ideas to improve. 
• Ability to proactively create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the organisation. 
• Ability to work without supervision, exercise judgement and good organisational skills. 
• Ability to pay attention to detail whilst also keeping an overview on the wider perspective. 

 Skills: 

• Demonstrable experience at advanced/experienced level of project governance/stakeholder management/scheduling/risk & issues management/benefits and dependencies management in a complex environment 
• Evidence of strong stakeholder engagement skills with a proven track record of engaging and managing multiple stakeholders, tailoring messages appropriately, influencing others and gaining their agreement and cooperation. 
• Experience in structured programme management is essential, as you will be acting as a key interface with programme managers when issues arise. 
• Previous Project/Programme Delivery/Management or Support experience. 
• Experience of agile working (SCRUM) would be an advantage. 

 Technical: 

• A minimum of one project delivery formal qualification, or demonstrable equivalent experience, is required for this role, preferably Managing Successful Programmes. 
• Demonstrable experience of reporting using various enterprise tools. 
• Competent in the use of MS Project 
• Experience in the use of PowerBI would be advantageous 
• Competent in using MS Office tools: Excel, PowerPoint, Word, Skype, SharePoint and Teams. 

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles and will assess your Behaviours and experience: 

 Candidates will be required to complete a Statement of Suitability of no more than 500 words, providing experience relevant to the role 

Candidates will be required to provide Statements against the Behaviours of no more than 250 words per behaviour 

Application online, sift of application and interview if successful through sift.  

At sift, you will be assessed against the following Success Profiles Behaviours: 

• seeing the big picture
• changing and improving
• communcating and influencing
• managing a quality service

At interview, you will be assessed against the following Success Profiles Behaviours: -

• seeing the big picture
• changing and improving
• communicating and influencing
• managing a quality service

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.