About the job

Job summary

Workforce Coord Control Officer 3 position lies within the Captain of the Base area in the Workforce Allocation Coordination Control Office (WACCO). They support the Executive Senior Rate in the management of the Base Duty Watch organisation, Base Induction Briefs, compilation of Weekly Orders and various other tasks that ensure the smooth running of the Executive Department.

The position is advertised at 37 hours per week, office based. Days of required attendance do have some flexibility, in agreement with your Line Manager, giving a good home/work balance.

Job description

Key Responsibilities

• To compile the Base Duty Watch rosters for approval by WACCO Manager. Liaise with Departmental Coordinators to capture leave, non-availability and joiners/leavers within to the Duty Watch database by the end of the first week of the month. Publish all Duty Watch rosters at a time determined by the WACCO Manager. Compile, co-ordinate and control Duty Base Incident Command Roster.
• Compile details of Duty Rosters for inclusion within Weekly Orders.
• Assist the Executive Senior Rate with Base Induction briefs for RN new joiners.
• Support the Executive Senior Rate as Visit Liaison Officer / Base Work Experience Officer in the planning & co-ordination arrangements for visiting groups and organisations, acting as Assistant Visit Liaison Officer.
• Act as focal point for all Neptune Administration Building (NAB) defects and those identified during COB estate rounds, ensuring formal recording and follow up / hastening of outstanding works. Bi-annually, accompany 1Lt in NAB Health & Safety Rounds.
• Compile Weekly Orders and submit to Base Executive Officer for final production.
• Facilitate the effective running of the WACCO by forward planning stationery and stores needs and undertake ordering for the Dept in the absence of the Executive Departmental Support Manager.  
• Act as the Unit IT Security Officer and PED focal point.
• Issue ‘Daily Close of Work Check Sheets’ forms for NAB, replacing monthly and act as coord point for booking of Neptune Conference room for those without Clydeweb access.

Person specification

Individual should be motivated to meet the needs of the organisation whilst ensuring individuals professional needs are considered. This will be demonstrated through utilising strong interpersonal skills, engaging and collaborating with a wide range of stakeholders, and planning to deliver short and long term outputs.  

Benefits

Alongside your salary of £24,985, Ministry of Defence contributes £6,745 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

This vacancy is using Success Profiles (opens in a new window) and will assess the following areas: Behaviours, Experience.

Feedback will only be provided if you attend an interview or assessment.

At Sift, you will be assessed against the following Success Profiles Behaviours:

• Making Effective Decisions
• Managing a Quality Service
• Communicating and Influencing

 

At Interview, you will be assessed against the following Success Profiles Behaviours:

• Making Effective Decisions
• Managing a Quality Service
• Working Together

Working for the Civil Service

The Civil Service code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.