About the job

Job summary

Navy Command Headquarters (NCHQ) in Whale Island, Portsmouth, is the nerve centre of the Royal Navy. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy. NCHQ supports all the Royal Navy’s activities from front-line operations to personnel support and training, infrastructure support, finance and governance; safety; equipment acquisition; programmes and planning; and Defence Engagement. Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different discipline.

This is an exciting time to join the Navy Command People and Training (P&T) Directorate, responsible for attracting, training, sustaining and retaining inspired, capable and motivated people in an agile and flexible Whole Force to enable the Royal Navy to succeed on operations by putting our people capability first.

This position is advertised at 37 hours per week.

Job description

This is an exciting opportunity for a motivated, dynamic individual to bring energy, enthusiasm and commitment to the team; who is capable of managing and prioritising a busy and demanding portfolio, with a clear focus on attention to detail and a proven track record of meeting demanding timelines. The RN Disclosure Cell is part of the Service Complaints & Litigation function.

Responsible for overseeing and actively enforcing the statutory compliant disclosure of personal data for serving RN/RM personnel, veterans and other third parties in accordance with provisions of the General Data Protection Regulations (GDPR) and Data Protection Act 2018 (DPA18), Common Law and the Human Rights Act 1998 (HRA). The data range managed is extensive covering the period 1929 up to the present day and compasses physical documents, electronic data and microfiche held in various physical locations.  The post is to oversee and manage an administrative regime and processes that delivers legally compliant disclosure of personal data to serving, veteran, and other third-parties.  Additionally, they are to oversee and maintain a robust and auditable process to identify, retrieve and legally disclose personal data within statutory timescales. This position has line management responsibility for 2x E1s and their development.

Person specification

• To oversee the processing of Subject Access Requests (SARs) and Post Service (PSR’s) and other third-party enquiries on a daily basis in accordance with the Data Protection, Human Rights acts and to (i) ensure legal compliance (ii) meet the statutory processing deadlines of 28 calendar days.
• Lead the day-to-day management, administration and processes of the Naval Service Disclosure Team work (SARs/PSRs), which comprises: case allocation; setting priorities for ongoing casework; guidance and instruction to team members; taking responsibility for and dealing with any complex contentious issues arising from the daily casework; assess what, if any, information requires redaction in accordance with GDPR/DPA18 legislation.
• Line management of 2 E1s. Their management and development.
• Responsible for the provision of monthly statistical data on Disclosure (SAR/PSR) outputs to ensure the Teams’ performance is meeting its legislative and statutory business outputs Leading the reviewing and refining of disclosure processes and procedures (consulting across MOD where/when appropriate) to ensure that they remain up-to-date and that agreed legislative timelines continue to be met.
• Hold a small caseload of complex SARs

Benefits

Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

The following behaviours will be assessed:

• Working Together
• Leadership
• Delivering at Pace
• Making Effective Decisions
• Communicating and Influencing

Successful candidates will be contacted to arrange an interview via Skype or MS Teams following Sift. Diary markers will be sent to successful candidates once interview date and time is confirmed.

Feedback will only be provided if you attend an interview.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.