About the job

Job summary

Navy Command Headquarters (NCHQ) in Whale Island, Portsmouth, is the nerve centre of the Royal Navy. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy. NCHQ supports all the Royal Navy’s activities from front-line operations to personnel support and training, infrastructure support, finance and governance; safety; equipment acquisition; programmes and planning; and Defence Engagement. Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different discipline.

This is an exciting time to join the Navy Command People and Training (P&T) Directorate, responsible for attracting, training, sustaining and retaining inspired, capable and motivated people in an agile and flexible Whole Force to enable the Royal Navy to succeed on operations by putting our people capability first.

This position is advertised at 37 hours per week.

Job description

This is an exciting opportunity for a motivated, dynamic individual to bring energy, enthusiasm and commitment to the team; who is capable of managing and prioritising a busy and demanding portfolio, with a clear focus on attention to detail and a proven track record of meeting demanding timelines. The RN Disclosure Cell is part of the Service Complaints & Litigation function.

Responsible for overseeing and actively enforcing the statutory compliant disclosure of personal data for serving RN/RM personnel, veterans and other third parties in accordance with provisions of the General Data Protection Regulations (GDPR) and Data Protection Act 2018 (DPA18), Common Law and the Human Rights Act 1998 (HRA). The data range managed is extensive covering the period 1929 up to the present day and compasses physical documents, electronic data and microfiche held in various physical locations.  The post is to oversee and manage an administrative regime and processes that delivers legally compliant disclosure of personal data to serving, veteran, and other third-parties.  Additionally, they are to oversee and maintain a robust and auditable process to identify, retrieve and legally disclose personal data within statutory timescales.

Person specification

• Process Subject Access Requests (SAR’s) and Post Service Requests (PSR’s) on a daily basis in accordance with the GDPR/DPA18 and Human Rights Act to ensure (i) legal compliance (ii) meet the statutory processing deadlines of 28 calendar days.
• Receive, scrutinise and disseminate over 80 pieces of incoming correspondence (letters/e-mails) from customers daily:

-Individuals

-Families, ie Next of Kin

-Third Parties-Police, Other Government Departments, Employment Agencies, Solicitors, Credit Agencies, Welfare Organisations, Embassies.

Ensure all incoming correspondence is GDPR/DPA18 compliant.

Return any incomplete applications to originators with written explanation and ensure appropriate suspension procedures are logged onto the RN Disclosure Cell Database or eCase as appropriate.

• Ascertain and clarify the personal information requested and ensure that the request is of sufficient detail and clarity to enable the records to be located from the appropriate information source.
• Ensure all new data requests are logged onto the RN Disclosure Cell Database to ensure extensive monitoring and tracking. Raise search form, order files, review, redact, photocopy and prepare formal letters within legislative deadlines. Raise any issues regarding time deadline immediately with Line Management. Ensure Personnel systems JPA/DPR are to be used correctly to extract service personnel data.

Benefits

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

At Sift you will be assessed against the following:

- Working Together
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
- Leadership

At Interview you will be assessed against the following:

- Working Together
- Delivering at Pace
- Managing a Quality Service
- Communicating and Influencing
- Leadership

Successful candidates will be contacted to arrange an interview via Skype or MS Teams following Sift. Diary markers will be sent to successful candidates once interview date and time is confirmed.

Feedback will only be provided if you attend an interview.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk 

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.