About the job

Job summary

Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.

The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base.

The Clyde Capital Works Programmes comprise new build facilities and refurbishment to support current and future operations on His Majesty's Naval Base (HMNB) Clyde. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding. 

We are seeking a motivated and energetic Programme Controls Officer. The candidate will provide robust reporting and management information. As Programme Controls Officer, you will ensure that the projects within the programme remain within their approved time and cost envelope, ensuring that the programme remains aligned to the strategy and affordability.

This position is advertised at 37 hours per week.

Job description

• Collating programme performance metrics from various data sources to report against cost, schedule, milestone delivery and other Key Perfromance Indicators (KPIs) and may support the facilitation / chairing of meetings. 
• Carrying out trend analysis of programme KPIs and deep dive activity to enrich programme performance information. 
• Presenting programme performance data and analysis to the Project Manager or Deputy Head, advising root cause analysis and recommend actions to correct programme performance issues. 
• Providing support to the Project Manager/Deputy Head to manage cost, schedule and quality with associated data and metrics where required, as well as support to resolve emergent project issues and mitigate risk. 
• Processing cost and schedule information on projects, including reviewing contingencies. 
• Support the function Programme Controls Lead in the development of specific approaches, implementation, and communication across the Directorate.
• Support the Delivery Manager in the management of the Develop Business Process 0, Programme Resource profiling and other Directorate specific project delivery activities.
• Support the development of a credible and workable governance structure to promote successful outcomes, including Governance Battle Rhythm, Terms of Reference development, stakeholder engagement matrices.
• Support assurance activities for the Senior Responsible Officer, that all project documentation is fully aligned to the key delivery milestones, and that information will be gathered from all parties to enable critical business decisions to be made.
• Support all scheduling activities including development of the schedule on Project Online (POL), key milestone maps or critical path networks, facilitating Planning & Dependency workshops.
• Support all Risk & Issues Management activities including development risks & issues on POL/Secret, undertaking regular risk reviews and updates to the data held.
• Support all POL activities, ensuring information is up to date and accurate as well as upskilling delivery team members on specific aspects as required.
• Support the development/provision of information in support of all Programme/Project reporting requirements for Governance Boards and internal reporting activities both OS and Secret, including development of Board materials and undertaking the Secretariat function as necessary
• Support the Programme/Project Manager with situational awareness of current performance and any future issues that will prevent project delivery/progress.

Person specification

Experience: 

• Excellent understanding of Project Controls processes including Project Reporting, Cost Management, Scheduling, Risk & Opportunity Management and Baseline Change Management.
• Experience in using Project Controls toolsets for reporting such as; Sharepoint, PowerBI, Risk Hive, and ERM.
• Ability to interpret and analyse multiple data sources of management information and present to senior stakeholders with recommendations.
• Experience in problem solving including root cause analysis to support effective programme issue resolution.

Desirable:

• Experience of Project Controls in large complex Programmes.
• Experience of coaching others in project controls methodologies.
• APM-Q or PRINCE2 or relevant degree qualification.

Benefits

Alongside your salary of £43,080, Ministry of Defence contributes £11,631 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections.Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style.  

Sift Stage 

Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements.

Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 250 words, providing details relevant to the essential and desirable experience in the job advert. 

The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.  

Feedback will only be provided if you selected for an interview. 

Interview Stage

At interview, you will be assessed against the following Success Profiles Behaviours:

• Seeing the big picture
• Working together 
• Delivering at pace 
• Managing a quality service

You will also be assessed against the success profile of experience at interview as well 

Further Information

Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.

You will also be expected to achieve Security Check clearance for this role

It is anticipated the sift for this role will take place w/c 1st July and interviews w/c 15th of July.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.