About the job

Job summary

Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy.

In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver.  Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service.

The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base.

The Clyde Capital Works Programmes comprise new build facilities and refurbishment to support current and future operations on His Majesty's Naval Base (HMNB) Clyde. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding. 

The Information Manager operates as part of the Integrated Programme Management Office, this role sits within the Navy Command business area.

The Information Manager will implement and ensure coherence across the programme regarding management of information and documentation through systems. This includes embedding into HMNB Clyde relevant processes and tools. The Information Manager will act as the point of contact for providing advice and guidance on the use of SharePoint and other document management systems as appropriate. 

This position is advertised at 37 hours per week.

Job description

Leadership 

• Inspire, motivate and engage with the Integrated Programme Management Team and with other teams across the HMNB Clyde establishment community by providing positive working environment and empowering the teams at all levels 
• Provide support to Line Manager and Programme Director to deliver departmental outputs with minimal supervision. 

Lead the development of Information Management processes and procedures 

• Develop a programme level Information Strategy and Management Plan, working closely with security and project teams ensuring it aligns to multiple organisations Information Strategies. 
• Develop and review the information and document management processes and procedures. 
• Ensure adherence to the processes for Learning from Experience / Knowledge Management is maintained and ensure projects within the programme areas adherence. 
• Develop the processes for aligned management and storage of documentation, provide Subject Matter Expert advice and guidance to Project Teams on configuration management of all project standards, templates and guidance. 
• Influence and support Senior Management in exploiting Intelligent Solutions, utilising existing/new technology, to support a simple, consistent approach to Information management across the programme.  
• Implement information assurance activities, including the development of plans as appropriate.  
• Ensure the implementation of appropriate sharing platforms including the plan for migration of data from the current directories into the new structure and monitoring Project Team coherence, is continuously improved. 
• Manage and update communication platforms, liaising with the Head of Engagement for relevant content.
• Provide advice on usage of Microsoft Teams, SharePoint, Defence Share, Maritime Collaborative Working Environment and other sharing platforms to the Programme Management Office and Project Teams as required.

Lead the implementation and onward management Information Management 

• Lead the implementation of the Clyde Infrastructure Programme information strategy 
• Lead in the development, implementation and embedding of Information Management processes and tools.
• Monitor adherence of project teams and programme management office staff to the Information Management regime. 
• Champion the value and application of Information Management across Clyde Infrastructure teams. 
• Implement a plan to undertake regular reviews/audits to confirm version control and a robust configuration management regime for SharePoint.
• Support senior management and Team Site Administrators to ensure correct access and permissions are awarded to accounts for Information Systems.
• Manage and maintain the Programme Management Office SharePoint responding to future changes and enhancements. 
• Support the training of Clyde Infrastructure Programme staff in application of the updated information and document management processes and procedures. 
• Support the development of staff in application of the updated information and document management processes and procedures and the use of SharePoint. 
• Lead the review of information and document management processes and procedures at least annually and update as required. 

Person specification

Essential Experience

• Experience working as a member of a large or medium complexity project team or as a specialist or work stream lead for a small, low complexity project.
• To have in-depth experience and knowledge of Information management tools e.g. SharePoint
• Ability to lead and deliver business change and improvements on Information Management processes and tools.

Desirable Experience

• Experience of working in or knowledge of the defence or security sector – either through government or industry

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style.  

Sift Stage 

Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements.

Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 250 words, providing details relevant to the essential and desirable experience in the job advert. 

The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview.  

Feedback will only be provided if you selected for an interview. 

Interview Stage

At interview, you will be assessed against the following Success Profiles Behaviours:

• Changing and Improving
• Managing a Quality Service
• Communicating and Influencing
• Delivering at Pace

You will also be assessed against the success profile of experience at interview.

Further Information

Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit.

You will also be expected to achieve Security Check clearance for this role

It is anticipated the sift for this role will take place w/c 1st July and interviews w/c 15th July.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.