About the job

Job summary

The Naval Base Commander (Devonport) (NBC(D)) Governance Officer will work as part of the Devonport Programme Integration Office(DPIO),  within HM Naval Base (HMNB) Devonport. This exciting position will provide a challenging and rewarding role that supports the NBC(D) with the co-ordination and administration of critical Management Information (MI).  The DPIO is an exciting and fast-paced environment so you must have experience of working well under pressure with the ability to quickly adapt and respond to changing circumstances.

DPIO sits at the heart of the Devonport Governance Framework (DGF) and is responsible for providing a quality service across the programme, including senior stakeholders via governance and reporting holding the single versions of the truth for programme delivery.

The Governance Officer role offers the right candidate the opportunity to develop their analytical and administrative skills on a highly complex programme. 

You will support and be responsible to the Governance Manager (GovMan), providing guidance and support on several programme and project management processes, and act as a source of information and guidance to the programme team, internal and external stakeholders.  

This position is advertised at 37 hours per week and the office is based at HMNB Devonport. 

Job description

The Naval Base Commander (Devonport) NBC(D) Governance Officer is a key post within the NBC(D) business. Key areas of the position are as follows:

• Responsible to the GovMan for the co-ordination and provision of all MI for DPIO in support of NBC and Director Submarines (DSM) governance requirements.
• Responsible for identifying issues and deadlines on the Jira platform and notifying GovMan of actions required relating to completion and training.
• Actively contribute to the continuous improvement of the Jira platform with senior stakeholders, to develop new ways of working that will have a positive impact on completion.
• To be accountable for the administration of the risk register and ensuring that risks are identified, logged and updated via Project Online (POL). 
• Provide assurance to GovMan on the effectiveness of Risk and Issue management arrangements. Contribute to the internal and external reports on risk and issues and ensure compliance to NBC’s risk and issue management standards. To act as the Naval Base Risk Focal point and represent NBC(D) in regional meetings.
• Build and sustain effective relationships with a range of internal and external customers, providing advice and guidance on completion of Business Plans and Project Initiation Documents (PIDs).
• Establish and operate controls on behalf of DPIO, reporting on PID and Business Plan progress and status to GovMan.
• Establish and implement protocols for change control and manage any change to the PIDs and Business Plans and update configuration documents as required.
• Maintain, update and review as author Business Processes and Naval Base Forms (NBF) relating to Business Case Working Group and Risk.
• Act as Quality Point of Contact (QPOC) and Business Unit Point of Contact (BUPOC) for DPIO.
• The post holder is required to work in a flexible way and undertake any duties requested by line management which are commensurate with the grade and level of responsibility of this post.

Person specification

The post holder will have proven ability to work with varying internal and external stakeholders, have strong verbal & written communication skills. The position requires an optimistic and enthusiastic people person who has a strong team ethic. A diplomatic team-player who can establish positive relationships and work collaboratively with stakeholders across the organisation and at all levels.  In return this role will provide you with the opportunity to expand your knowledge and develop your skills to a higher level.

Essential Criteria

1. Good understanding of project and/or programme management tools, techniques including planning, scheduling, risks and issue management and stakeholder relationships. 
2. Ability to work flexibly using own initiative, responding quickly and positively to challenges and changing priorities to meet tight deadlines in a constantly evolving environment.
3. Good organisational skills and the ability to develop and implement effective administration disciplines and processes.
4. Ability to interpret, analyse and present numerical, financial, and complex data and evidence from a range of sources, showing attention to detail within this.
5. Experience in managing caseloads and able to adapt quickly to the introduction of new systems and become the SME in those areas.

Experience

The successful applicant will have the following attributes and skills:

1. Strong interpersonal skills and the ability to build collaborative relationships.
2. Ability to listen to and interact confidently with others. 
3. Able to work at pace and prioritise workloads to meet deadlines.
4. Good written and oral communication, numeracy, and computer literacy.
5. Ability to work with minimal supervision.

Benefits

Alongside your salary of £35,290, Ministry of Defence contributes £9,528 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to complete a CV including job history, full details of education and qualifications and previous experience and skills.

Candidates will be required to complete a Personal Statement (max 500 words).  The Personal Statement should be aligned to demonstrate your skills and experience for the role and how you meet the essential criteria.

At Sift, you will be assessed against the following Success Profiles Behaviours.  Candidates will be required to provide evidence of the following behaviours using the STAR format:

• Making Effective Decisions (250 words maximum)
• Working Together (250 words maximum)
• Managing a Quality Service (250 words maximum)
• Changing and Improving (250 words maximum)

 Candidates who will be sifted for interview based on their CV, Personal Statement and evidence on the 4 behaviours above.

At Interview, you will be assessed against the following Success Profiles Behaviours:

• Seeing the Big Picture
• Changing and Improving
• Working Together
• Managing a Quality Service
• Making Effective Decisions

Interviews will be conducted face to face at HMNB Devonport.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk  

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.  

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. 

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.