GOVTALENT.UK

MoJ Property Directorate – Contract Administration Manager- South Central & High Security & Long Term Estate South - ( Ref : 88904 )

This opening expired 1 month ago.
Location(s):
Bicester
Salary:
£32,827 to £35,678
Job grade:
Higher Executive Officer
Business area:
Administration and Secretarial, Environment and Sustainability, Accounting and Finance, Business Management, Other
Contract type:
Permanent
Working pattern:
Full-time

About the job

Job summary

Please refer to job description

Job description

MoJ Property Directorate Role Profile

Position: MoJ Property Directorate – Contract Administration Manager- South Central & High Security & Long Term Estate South

Location: South East

Band: HEO

Contract Type: Permanent

Overview

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently.  Our job is to manage one of the most diverse and complex estates in Government – hosted by the Ministry of Justice (MoJ).  The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies.  We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability.  We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams.  We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone.  We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio – leading on the scale and pace of activity for central government – proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

The Contract Administration Manager (CAM) ensures that work is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements. The Contract Administration Manager (CAM) will report to the Head of Property Services Regional Support Team South as well as with the SC/HSLT contract management teams.

These roles sit within the Property Services in the Southern Contract Administration Team which is responsible for all transactions relating to the Government Facilities Services Ltd (GFSL) contract who are the Facilities Management provider for prisons in the south. This includes requests for payment, processing of instruction to work, contractual notices and reporting.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

  • Managing contract administration to enable efficient processes to be operated consistently across the region including ensuring that all necessary governance and delegations are in place.  
  • Day to day working closely with RPOM and APOMs to ensure that in operating processes all necessary governance (e.g. assurance and checks) are consistently carried out and that deadlines are met
  • Management of CEMAR, ensuring all notices, including Task Orders, EWNs etc. are being raised efficiently and accurately and ensuring the timely closure of notices. Responsible for validating monthly payment applications which flows from the CEMAR system.
  • Ensure MI data is being provided and maintained and KPI data is up to date and readily available  
  • Monitor Early Warning Notices to ensure they are being addressed and ensure mitigation plans and risk register including early warning matters are in place and maintained.  
  • Monitor devolved budgets in accordance with the financial procedures outlined in the budget delegation to the RPOM and APOMs and reporting of budgets and spend. 
  • Collaboration and liaison with other parties within MOJ including finance and commercial and attend meetings when required  
  • Management of contract administration and administration support (through line managed business administrators) for the region including management of contract administration performance and individual‐based coaching, development and performance management.  
  • Responsible for producing reports and collating returns as requested by the Admin and Assurance Hub Manager, RPOM and centrally within MOJ Property.  
  • Responsible for producing Change Board submissions, ensuring deadlines are met. Play an active role in monitoring projects, liaising with the PMO and the providers project management team.

Expectations of post holder in executing the role

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

  • You seek and analyse information to inform decisions based on the best available evidence.
  • You convert resources into results in the most efficient and economical way.
  • You are confident to lead a team and can effectively manage team dynamics to drive forward a shared goal. You take into consideration everyone’s individual needs and create a genuine team spirit.

Skills and Experience

Essential -

  • The job holder must have or be able to rapidly acquire excellent understanding of the Team’s key contracts.
  • Commercial and financial awareness are key requirements.
  • Essential to have strong drive and resilience, leadership and interpersonal skills and ability to work accurately under pressure.
  • Essential to have effective team management skills.
  • Essential to have experience of managing risks and issues in contract management/contract administration, project, or other settings.
  • Must have good analytical and IT skills.

Highly Desirable

  • Ability to work with minimal supervision, taking responsibility for outcomes
  • Awareness of Government Property Profession

Qualifications

Not applicable for this role

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at:  https://www.gov.uk/government/publications/the-government-property-profession-career-framework--2

Not applicable for this role

Behaviours

We will assess you against these behaviours during the selection process:

  • Working Together
  • Seeing the Bigger Picture
  • Communicating and Influencing
  • Managing a Quality Service

Hybrid Working

Hybrid working enables employees to work partly in their workplace(s) and partly at home. We offer flexible working as a benefit to employees where the business needs allow.

This campaign is for one post based at: HMP Bullingdon, Training Building, Patrick Haugh Road, Bicester, OX25 1PZ

Occasional travel to properties across England and Wales may be required but notice will be given.

Flexible working hours

The Property Directorate offers flexible working subject to local agreement. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Non-civil service candidates will start on the pay band minimum.

Person specification

Please refer to job description

Benefits

Alongside your salary of £32,827, Ministry of Justice contributes £8,896 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of the Republic of Ireland
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
  • nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
  • individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
  • Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Added: 2 months ago