About the job

Job summary

Please refer to Job Description

Job description

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.

Status:  2 Year Fixed Term 
Agreed Grade:    Grade 6
Role title: MoJ People - Change Delivery Portfolio Lead

Team/Directorate:    Change Delivery, People Group

    
The Department

The Ministry of Justice is one of the largest departments across Whitehall with a high profile, fast-paced and complex delivery and reform agenda. Our vision is to deliver a world-class justice system that works for everyone in society. 

The role of the Ministry is to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public. We will achieve this by improving public safety, reforming prisons, probation, and youth justice to build a system that delivers swifter access to justice with increased certainty for all citizens whatever their background. 

For more information on who we are and what we do, please visit: https://www.gov.uk/government/organisations/ministry-of-justice

MoJ People Group

The role of People Group is to support the organisation and its 90,000 + people by enabling our colleagues to work to their full potential.

We operate as a cluster of HR services working seamlessly to provide expert support, advice and delivery throughout the employee lifecycle. From the time people join the organisation, to the point at which they leave, we strive to make a positive contribution to their work experience. We want everyone who works for the Ministry of Justice to feel confident in their skills, ambitious for the future and fulfilled by their work and relationships with their colleagues

Our aim is to develop a safe space, allowing you to be creative in a challenging and stretching environment which supports you to reach your full potential. As we as delivering against your delivery objectives, you will be encouraged to play an active role in cross-team and wider People Group corporate activities as well as taking time to concentrate on your continuing professional development.  

Our HR and people services cover MoJ HQ, Courts and Tribunals, Prison and Probation Services and Arms Length Bodies. 

Change Delivery and Project Assurance Function

We support People Group to deliver and assure change projects impacting the whole MoJ. Our work focusses on HR, Business Change and Digital projects. Our Portfolio Office provides assurance to our Executive Team that projects are aligned to the People Strategy, Outcome Delivery Plans and business priorities, are on track for delivery and risks are carefully managed. 

We have recently refreshed our service offer as part of a wider transformation and now sit within the People Services Directorate, that delivers core HR services and projects. Change Delivery and Project Assurance comprises three key areas: 

• portfolio management; which oversee demand and commissioning, monitor delivery, track outcomes and benefits, review and report on activity and risk management and co-ordinate all documentation and best practice.
• HR projects; support SROs and Project Sponsors to deliver HR and digital projects within the group.  
• Change delivery; support projects with expert business change and people change management to ensure programmes embed and increase adoption of the changes 

Reporting to the Divisional Director, this is a senior leadership role where you will be part of a senior team responsible for leading some of HR’s most interesting and priority projects. You could be responsible for a significant programme or project, or a portfolio of smaller projects running in tandem. 

We operate as a flexible pool of project and change professionals with both direct line and assignment managed teams to ensure we meet demand and give our people the opportunity to build their knowledge and capability.

Our function aligns with both the HR Profession and Project Delivery Profession and there are opportunities to grow your skills and career through both pathways.

The Role

The Change Portfolio and Programme Lead operates at a senior level with a high degree of autonomy and accountability for a significant business changes and improvements that benefit our entire workforce. Many of these changes are readying the business for more digital ways of working.

The role is responsible for shaping and delivering change strategies and solutions for anything from several small or bespoke projects, to leading a workstream within larger programmes. This role will be responsible for projects enabling Synergy Programme, a Government Major Projects Portfolio programme to implement a new (Enterprise Resource Planning) ERP system. 

 As a member of the Change Delivery SLT, strong leadership is a critical element of this role. As is the ability to prioritise and manage a personal workload, whilst continuously developing a diverse and inclusive team environment, growing our capability in projects and change; and being accountable for your own professional development. An understanding of the environment prisons, probation or courts operate in would be an advantage too.

Specifically these roles are to support a programme journey until 2025 and are therefore fixed term for this period. Secondments and loans will be considered on an individual basis. If at a later date a/the vacancies become available on a permanent basis, there may be opportunity to convert successful fixed term candidates to permanent, subject to further approvals.

Responsibilities, Activities & Duties:

Leadership & Delivery Management   
 
Provide visible and strong leadership, thinking strategically to apply knowledge and professional expertise on complex, high profile and highly sensitive change issues. 

Navigate complex political and ambiguous landscapes, gaining business insight to inform the strategic delivery approach, design of interventions and development of products in collaboration with colleagues. 

Ensure appropriate project management disciplines are in place to identify and manage conflicting priorities, interdependencies and risks with other programmes in People Group portfolio. 

Lead a matrix team, gaining their trust by building an inclusive and supportive team culture that promotes innovation and challenge, coaching staff in their development and performance.

Ensure delivery is aligned to Project Delivery Profession and HR standards.
   
Financial and Business Planning    

Contribute to resource management and deployment for both the portfolio and individual projects.

Ensure business cases evidence benefits as well as investment costs and potential savings to support the case for change.

Setting direction to the team and managing performance against project plans 
 
Stakeholder and Communications Management   

Quickly build trust and credibility through effective relationships with SROs, Sponsors and Leaders confidently challenging approaches and boundaries to drive forward the required changes.   

Shape and lead the change approach in a way which maximises employee engagement with the projects and drives faster adoption of cultural and behavioural reforms.  
Make connections and develop key relationships with other programmes, delivery partners and teams across People Services to ensure successful engagement with operational/business resource, key stakeholders and end users

 
Behaviours & Strengths (for Recruitment/Success Profiles):    

This vacancy is using Success Profiles, and will assess your Behaviours, Experience, Technical skills, Abilities and Strengths. Please refer to the Civil Service Success Profile guidance to find out more about each of the elements for the grade to which you are applying.
Application stage:

• At application stage, candidates are asked to provide:
  Provide examples of how you have met the below behaviour: Leadership [lead behaviour]
• A CV of no more than 2 pages setting out your skills, career history with key responsibilities and achievements and any qualifications you may have relevant to the role.
• A statement of suitability setting out how you meet the essential knowledge, experience and skills set out in the job advert (500 words max). Giving examples rather than just saying you're experienced with a certain requirement will strengthen your statement and enable the sift panel to understand more about your suitability for the role. Please also highlight if you have an understanding of the environment prisons, probation or courts operate in.
• Experience and technical will be assessed.

The sift will be undertaken using your supporting statements and the lead behaviour (Leadership). Candidates who pass the sift will be progressed to interview where all behaviours for the role will be tested as listed below.

Interview stage

Candidates successful at sift will be invited to an interview where you will be assessed on your demonstration of the behaviours set out for this role at Grade 6 level, one of which may be assessed through a short presentation (topic and title will be issued when invited for interview). Experience-based, technical-based and ability-based questions will be assessed. Strengths relevant to the role will also be assessed (not shared in advance). 

•    Leadership [Lead Behaviour]
  •    Making Effective Decisions
  •    Delivering at Pace

Interviews will be held via video utilising Microsoft Teams. Further details and instructions will be provided closer to the scheduled interview date.

Essential Knowledge, Experience and Skills:    

Candidates must possess the following: 

Significant senior level experience leading project teams in project management, business change or change management on large scale programmes and projects.

Strong evidence of visible delivery leadership, building confident senior stakeholder relationships in a complex, fast paced change environment with conflicting priorities. 

Experience of navigating ambiguous requirements, adapt to changing circumstances and adverse situations whilst remaining calm, reassuring others and maintaining performance.   
 
An expert in interpersonal and communication skills with a proven track record of establishing and building strong, collaborative and productive relationships to achieve project outcomes.   
 
Strong demonstration of influencing change and making effective decisions that affect multiple services or business areas, at pace and in consultation with stakeholders.   
  
Excellent leadership skills with the ability to develop and coach an inclusive, high performing, and professional change team. 

An understanding of the environment prisons, probation or courts operate in would be an advantage.

Technical:

Good change management expertise, knowledge and experience in leading, designing and implementing organisational, cultural and behavioural changes. 

Significant Practical Experience at a senior level or Working Towards or Qualified in one or more of the following: 
•    APMG Change Management Practitioner
•    PROSCI
•    PRINCE 2
•    Managing Successful Programmes 
•    Project Leadership Programme 

Person specification

Please refer to Job Description

Benefits

Alongside your salary of £66,314, Ministry of Justice contributes £18,501 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.