About the job

Job summary

DE&S Deca is a specialist part of Defence Equipment & Support (DE&S) tasked with supporting a vast range of defence avionics, electronics and components to provide high-quality, cost-effective support to the UK Armed Forces. We have a rich heritage as the MOD’s in house repair, maintenance, overhaul and upgrade service provider by offering innovative solutions to guarantee best value for Defence.

As a DE&S Deca Procurement Manager your main duties are to conduct competitive and sole source procurement and contract management, of contracts with varying levels of complexity up to £20M.

Being mindful of the scrutiny on Public Sector pay and in accordance with Civil Service Terms and Conditions, salary on appointment is normally at the minimum point of the salary range and this should therefore be the expectation. Existing Civil Servants will be appointed in line with the normal Civil Service pay rules. 

This role is not open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected.

Job description

Neither exclusive or exhaustive, responsibilities include:

Pre-sourcing/Sourcing.

• Conducting pre-market assessment and engagement
• Initiating and maintaining contract file administration
• Advising and enforcing obligations under:
• Transfer of Undertakings (Protection of Employment) Regulations 2006
• International Traffic in Arms (ITAR) and Export
• Administration Regulations (EAR) regulations
• Intellectual property Rights (IPR) regulations
• Single Source Procurement Regulations (SSPR)

Assists/approve requirements capture and verification of the:

• Request for Contract Action (RCA)
• User requirements Document (URD)
• Systems requirement Document (SRD)
• Integrated Test and Acceptance Plan ITEA(P)
• Leads in developing the commercial strategy of the Business Case
• Drafting tender and contract documentation
• Ensuring inclusion of quality, risk, safety and considerations of conflict of interest
• Solicitations for proposals
• Performing Cost Analysis
• Negotiating terms, conditions and pricing
• Supplier selection
• Contract award
• Contract Management

Management of a portfolio of contracts:

• Implement and sustaining an appropriate contract management approach
• Authorise and make changes to the cost and schedule though Contract Amendments
• Accept deliveries (compliant and non-compliant)
• Take enforcement steps as appropriate
• Conduct contractor performance management activity
• Undertake dispute resolution, post costing and contract closure

Person specification

We are looking to recruit fully qualified and experience procurement professionals in the first instance. Consideration will also be given to applicants with transferable skills who demonstrate their suitability for development based on past experience and academic achievement. Interviews and appointments will be on merit.

Essential criteria:

• Experience of the procurement of goods or services in any role
• Educational qualifications equivalent to Level 3 (e.g. A level, access to higher education diploma, advanced apprenticeship) in a relevant discipline
• Willingness to work towards and achieve level 6 Member of The Chartered Institute of Procurement and Supply (MCIPS) within a reasonable and agreed timeframe (we will cover your training costs and provide you study time)
• Proficient in MS Office applications including Word and Excel
• Full UK Driving License

Desirable criteria:

• Public Sector experience of tendering and contract management
• Member of The Chartered Institute of Procurement and Supply (MCIPS) or currently studying towards

Please note travel between sites and other MOD locations will occasionally be a requirement based on business needs.

Benefits

Alongside your salary of £36,412, DE&S Deca contributes £9,831 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

At application stage candidates will be required to complete a CV and Personal Statement (up to 750 words) evidencing against the essential criteria and your overall suitability for the role. 

At interview stage candidates will be asked to provide specific competency examples against the following behaviours:

• Communicating and Influencing
• Making Effective Decisions
• Managing a Quality Service
• Working Together

Strengths based questions will also be asked at interview.

All successful candidates who are new to the Civil Service will be subject to a six-month probation period effective from the employment start date.

A smoke-free organisation As of 31st December 2022, with the use of all tobacco products, e-cigarettes and vaping devices prohibited on DE&S Deca sites.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.