About the job

Job summary

We have a fantastic opportunity for a Legal Team Administrator  to join our Legal and Information Governance Team within our Corporate Services Directorate.

The Legal Team Administrator is a vital and varied role, providing administrative support for all nine lawyers, two paralegals and our Information Governance Manager in the Team.

Job description

The role is to triage much of the incoming work to the Team by managing the Legal and Data Protection Inboxes. It is super varied and includes, but not restricted to:

• Organising and managing the diary for the Head of Legal and the overall team Setting up, managing and archiving files as required to ensure that accurate and complete records are kept in line with compliance requirements;
• Managing the team’s communication channels, organising training and external meetings, raising purchase orders, handling invoices, expenses, working from home allowances and team social events.
• Arranging travel and accommodation arrangements for the team;
• Liaising and building relationships with internal colleagues and external customers;
• Supporting the team with processes relating to legal and compliance;
• Helping the Team to make legal training materials engaging for our colleagues
• Supporting the team with using the Team’s legal document management system and lending a hand with locating records and archiving files

Person specification

We are looking for an organised, enthusiastic individual who enjoys working towards our shared goals of providing great legal support to our colleagues to enable projects to be funded that  will strengthen society and improve lives across the UK.  It is such a fantastic opportunity for somebody keen to continue or step into a first job in the Legal world  and really take ownership of personal development. Location: We have a hybrid approach to working, work pattern and location will be agreed with the successful candidate. The role can be based at any of our UK offices, these are Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Newcastle and Newtown. Interview Date: Week Commencing 29th January 2024 Essential Criteria

• At least 6 months’ experience providing administrative support for a team of professionals or the equivalent within a corporate environment
• Experience of using Microsoft Office products good IT skills
• Strong attention to detail and organisational skills
• Experience of managing internal and external stakeholders/customers
• Demonstrate initiative in proposing and implementing improvements to ways of working

Desirable Criteria

• Strong Influencing skills using verbal and written communication skills and techniques
• Legal work experience or knowledge
• Educated to graduate level or equivalent

Equity, Diversity and Inclusion  

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.  

We also believe our people should represent the communities, organisations and individuals we work with. That’s why the National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages. 

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.) 

Benefits

Alongside your salary of £26,035, The National Lottery Community Fund contributes £7,029 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

Please apply via the link, directly through our organisations website

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.