About the job

Job summary

As Learning and Capability Apprentice within UKHSA, you will report to the Learning and Capability Lead. In this exciting role, you’ll serve as the primary point of contact for the function, handling a diverse set of project-related and administrative tasks to support the team across all workstreams. 

The postholder will also complete the Level 3 Learning and Development Practitioner Apprenticeship and will be given opportunity to meet all learning objectives with exposure to relevant work and be given a 20% off the job training time allocation. This provides a fantastic opportunity to start a career in Learning and Development. 

Eligibility Criteria:

To meet the requirements to be eligible for this apprenticeship you must meet the following requirements.

• Have been a resident in the UK/EA/EEA continuously for 3-years before starting the apprenticeship.
• Not have an existing qualification that is the same or higher than a level 3 or equivalent
• Not be in receipt of funding for other learning programmes (including another apprenticeship)

For those who live and work in a Devolved Administrations (DA) (Scotland, Wales Northern Ireland), Education Skills and Funding Agency (ESFA) funding rules state to be eligible for funding of an English Standard funded via the UKHSA levy, you need to spend a minimum of 50% of your working time in England. There are different funding rules for DA’s, and it will depend if the same programme is available in the DA.

Location:

The UK Health Security Agency (UKHSA) operates a hybrid working model where business needs allow.  This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month) working at one of UKHSA's locations (Birmingham, Leeds, Liverpool, and London).  Specialist or regional roles will be based at the appropriate UKHSA site. For certain roles, some additional flexibility may be possible, which will be agreed upon with the hiring manager based on individual requirements and business needs.

*Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available. *

Working Pattern: Full Time, Flexible Working and Hybrid Working.

Job description

The job holder will be required to carry out the following responsibilities, activities and duties:

• Assist in the development and delivery of projects across the People Development portfolio
• Input to the development of high-quality materials and resources to enable effective delivery of team priorities
• Seek structured feedback from users of products and services and use this to guide future delivery
• Support the wider team to use pragmatic but robust evaluation mechanisms to ensure products and services meet the needs of the organisation
• Assist with and maintain appropriate systems to enable effective planning and scheduling.
• Assist in maintaining project controls, monitoring and in producing project reports.
• Understand the role of data to analyse learning needs and ensure effective delivery
• Using internal information systems to support learning
• Using digital platforms / delivery channels as relevant
• Consult with stakeholders to draw out relevant information and provide feedback to inform learning and training needs requirements.

Please review the Job Description for a full list of responsibilities.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Person specification

It is important through your application and Statement of Suitability of 500 words that you give evidence and examples of proven experience of each of the essential criteria.

Essential

• Proficiency in MS applications
• Planning and scheduling skills
• Confident in written and oral communication skills
• Ability to work with customers to identify needs and expectations, and support work to deliver these within the programmes of the function.
• Ability to provide effective and efficient secretariat skills to support function programmes of work.
• Show an understanding of data and it’s use in determining outcomes.
• An energy and enthusiasm for work, ensuring the focus is always on delivering the best learning outcomes and impacts.
• Responsiveness and flexibility to changing business and learner needs.
• Ability to manage competing priorities.
• English and Mathematics minimum C/4 or equivalent.

Benefits

Alongside your salary of £25,976, UK Health Security Agency contributes £7,013 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

Things you need to know

Selection process details

STAGE 1 - APPLICATION & SIFT: 

Your Statement of Suitability (500 words maximum) should outline your skills, experience, and achievements, providing evidence of your suitability for the role, with reference to the essential criteria (outlined in the person specification section).

You will also be asked to provide information within the ‘Employer/ Activity history’ section of the application form. This is equivalent to the information you would provide on a CV, setting out your career history.

If you are successful at this stage, you will progress to an interview.

STAGE 2 – INTERVIEW 

This stage will involve an interview via MS Teams.   

The Success Profiles framework will be used to assess during your interview.  The following behaviours will be used:

• Working together.
• Communicating and influencing.
• Making effective decisions.

Expected Timeline:

Advert close: 23:55hrs on the 23rd of April 2024 – unfortunately, late applications will not be considered. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Shortlist: TBC

Interviews: TBC

Please note these dates could be subject to change.  

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants)

Nationality requirements

Appointments to roles within UKHSA will be made in accordance with the Civil Service nationality rules. These can be found at https://www.gov.uk/government/publications/nationality-rules This job is broadly open to the following groups:

• UK nationals
• Nationals of Commonwealth countries who have the right to work in the UK
• Nationals of the Republic of Ireland
• Nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• Relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• Relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• Certain family members of the relevant EU, EEA, Swiss or Turkish nationals

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment.

Security clearance level requirement

Successful candidates must pass a disclosure and barring security check.  Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.  People working with government assets must complete Basic Personnel Security Standard checks.

For posts on UKHSA Civil Service terms and conditions, new entrants to the Civil Service are expected to start on the minimum of the pay band. For existing Civil Servants and roles advertised across government, the rules of transfer apply, i.e., level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive a 10% increase. Either case is determined by whichever is the highest. 

Please Note

This role is to be appointed under Civil Service Terms & Conditions. Full details on the T&C’s are found https://www.ukhsa.reed.com/

Are you already a civil servant, or employed by a Civil Service Commission accredited public body? Please state home department on your application form.

Do you meet the nationality requirements for this post? https://www.ukhsa.reed.com/

Complaint process:

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints1@ukhsa.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website. 

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

Please note this Post is NOT regulated by the Civil Service Commission. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.